Coordinates, plans and ensures effective administrative and programmatic support to the Head of Nigeria Programmes NG-FC’s office (and other members of the SGBV project team as required).
In coordination with the component managers, monitors and tracks the project implementation time-plan and calendar of key events;
Assists in compiling, summarizing, and preparing background materials to support the preparation of project reports and maintains project records and files;
Provides regular input to internal coordination and planning, notes for team meetings and other planning documents;
Contributes to knowledge production including drafting news articles, programme updates and information briefs; supports internal and external communications related to the SGBV project, ensuring communication is kept up to date;
Supports with the preparation of work plans, activity budgets, and donor financial reports;
Supports the development of event budgets, preparing necessary contracting and financial documentation for procurement; Obtains quotations, conducts bid analysis, and prepares procurement documentation for review;
Assists with the planning of meetings, events and workshops by providing organizational, administrative, and logistical support;
As required, support organization of SGBV project activities including events, in coordination with the relevant component manager. Ensures all administrative, logistical and basic financial processes are implemented in a timely manner and in conformity with International IDEA and donor policies and procedures;
Supports the organization of travel of the staff and consultants, including travel authorizations and travel expense claims;
Processes basic procurement transactions in the ERP system and maintains supporting documents including invoices, receipts, cash and bank vouchers and statements in an efficient and timely manner; Assists with monitoring project expenditure;
Compiles and verifies all supporting documents for project expenditure reports, in line with International IDEA policies and procedures as well as donor requirements;
Contributes information into International IDEA’s existing databases of contacts.