The Position:
The HR Assistant provides HR support services to the Pacific Sub Regional Office. The HR Assistant ensures the effective functioning of HR operations and systems in support of the programme and office management at the Sub- Regional and Suboffices and Joint Presences at the country levels.
How you can make a difference:
UNFPA is the lead United Nations agency for delivering a world where every pregnancy is intended, every childbirth is safe, and every young person’s potential is fulfilled. The UNFPA Strategic Plan for 2026-2029 articulates the organization’s response to a complex global environment, providing a roadmap for resilience and renewal. It is designed to accelerate the implementation of the Programme of Action of the International Conference on Population and Development (ICPD) and the achievement of the Sustainable Development Goals by 2030. This mandate is pursued through a focus on four interconnected outcomes: ending the unmet need for family planning; ending preventable maternal deaths; ending gender-based violence and harmful practices; and adapting to demographic change through evidence and rights-based policies. In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards and who will defend them courageously and with full conviction.
UNFPA is seeking candidates who transform, inspire, and deliver high-impact and sustained results and ensure effective external relations, communications, and partnership-building and resource mobilization in a rapidly changing development and funding landscape. We need candidates who are transparent, exceptional in how they manage the resources entrusted to them, and who commit to delivering excellence in programme results.
Job Purpose:
The PSRO requires the support of a Human Resources Assistant to provide assistance to the Human Resources Unit In direct support of UNFPA’s regional strategy to achieve ICPD and Sustainable Development Goals, and in concert with HR policies, strategy and plans
You would be responsible for:
Assist in preparation, issuance and monitoring of consultancies for the office, issue requisition and prepare COP’s for consultants. Update and track the HR IC Plan and the consultant monitoring database on a regular basis. Complete the PSEA Clear Check HR Screening list as and when required. Create learning plan for all staff learning and learning database based on the staff professional development outputs in their individual CPM. Monitor and track mandatory learning for all staff. Assist in monitoring compliance with the Performance Appraisal and Development cycle. Create a repository of all HR policies and processes, Approved JD’s, recruitments and detailed assignments etc. Update HR files on google drive under HR folder. Work closely with the Admin & HR Analyst and create a tracking tool for monitoring of work permit expiry, staff contract expiry and UNID expiry. Assist in developing of SOP’s and checklist for HR processes, recruitments, consultancies etc. Liaise with UNDSS on security briefings, UNID card issuance and renewals. Assist the HR & Admin Analyst in HR services in the areas of recruitment and personnel administration for international and nationals, as appropriate (e.g. renewal of UNLPs, visas; UNÍD’s extension of contracts, administration of national benefits and allowances; administration of home leave entitlements; etc). Provide advice to the SRO staff on all aspects of Quantum HR modules, UN/UNFPA personnel and administrative rules and regulations and staffing related matters. Interpret UN/UNFPA Personnel rules and regulations and provide guidance to the SRO and COs; identify ways in which the administrative needs can be met within existing policies; adapts processes and procedures, anticipate and manage operational requirements of the SRO. Maintain accurate and up to date personnel status files in a confidential and secure manner. Complete all HR filing including hard copies and electronic copies. Perform general administrative tasks as required. Perform any other activities that may be assigned from time to time to ensure the success of the working team.
Qualifications and Experience:
Education:
Completed Secondary Level Education is required Bachelor’s degree or higher in human resources, public administration studies or a related field is desirable.
Knowledge and Experience:
Minimum 5 years’ experience in working in similar HR roles in Government, CSO, IGO , NGO. UN experience is an advantage Relevant computer skills especially MS Office excel Strong data analysis and analytical writing skills. Knowledge of database management applications and/or including statistical software Good interpersonal, networking and communication skills
Languages:
Fluency in English and knowledge of the local language is required.
Required Competencies:
Values:
Exemplifying integrity, Demonstrating commitment to UNFPA and the UN system, Embracing cultural diversity, Embracing change
Core Competencies:
Achieving results, Being accountable, Developing and applying professional expertise/business acumen, Thinking analytically and strategically, Working in teams/managing ourselves and our relationships,
Functional Competencies:
Result Oriented Managing data Managing documents, correspondence and reports Managing information and workflow Planning, organizing and multi-tasking Managing financial processes Job knowledge / technical expertise
Compensation and Benefits:
This position offers an attractive remuneration package including leave days, health insurance and additional remuneration for pensions and social security obligations.
UNFPA Work Environment:
UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA’s workforce – click here to learn more.
Disclaimer:
Selection and engagement of LSC personnel may be subject to background and reference checks, medical clearance and other administrative requirements.
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or selection process and does not concern itself with information on applicants’ bank accounts.