Grants & Project Manager – Lebanon – Lebanon 17 views

Work Context

CESVI has been operating in Lebanon since 2001 with a team of highly skilled professionals. The interventions cover the areas of Beirut, Baalbek, Saida and several areas of South and Mount Lebanon with the support of strategic local partners. Core CESVI’s sectors of intervention are Education, Protection and Livelihoods, as well as responding to the emerging humanitarian crisis such as the ongoing conflict and the war in 2024. Over the years, CESVI developed specific methodologies and programmes in support of Small and Medium Businesses, promoting social impact of MSMEs and with a focus on Social Entrepreneurship.

Job Description

REPORTING LINE

The Grants & Programme Manager responds to the Head of Mission Lebanon and Syria.

The Grants & Programme Manager is functionally reporting to the MENA Regional Grant Manager

The Grants & Programme Manager works in collaboration with the CESVI team in the country.

SCOPE OF POSITION

The Grant Manager ensures the sustainable growth, compliance, and timeliness of the program’s funding and alliance portfolio. This is achieved by leading resource mobilization efforts, coordinating new project proposals, managing donor relations, and overseeing the development of high-impact partnerships. The role secures the financial and collaborative foundations necessary for program delivery and organizational influence.

The Grant Manager and PM is also responsible for initiating, planning, executing, controlling and closing a project. To do this, the project manager must coordinate the staff that is involved or work in the project.

KEY RESPONSIBILITIES AND DUTIES

Grant Development & Proposal Management

• Lead the end-to-end proposal development process: From opportunity identification to writing, budgeting, and final submission.
• Proactively research, analyze, and track funding trends and priorities of institutional donors (e.g., ECHO, USAID/BHA, FCDO, UN agencies, foundations).
• Coordinate proposal teams: Lead design workshops, and coordinate inputs from technical program staff, finance, MEAL, and partners to ensure cohesive, high-quality proposals.
• Write and synthesize: Draft compelling narratives, develop logical frameworks, and ensure all proposal components (budgets, work plans, capability statements) are aligned and of the highest standard.
• Manage submissions: Ensure timely and compliant electronic and hard-copy submission of all concept notes and full proposals.
• Ensure timely submission of the internal Project Risk Assessment tool (PRA)

Grant Management, Compliance & Reporting

• Serve as the institutional memory for donor compliance: Maintain and disseminate up-to-date knowledge of donor-specific rules and regulations.
• Oversee the entire grant cycle: Facilitate grant start-up, review, and close-out meetings, ensuring all departments understand their roles and obligations.
• Coordinate donor reporting: Lead the timely preparation and submission of high-quality narrative and financial reports, consolidating inputs from program and finance teams.
• Monitor grant compliance: Conduct regular compliance checks and spot audits in collaboration with finance to identify and mitigate risks.
• Ensure that CESVI’s internal grant management system MANGROVIA is up to date
• Develop and maintain grant management tools: Create and update SOPs, timelines, trackers, and filing systems (both digital and hard copy) to ensure efficient grant administration.

Partnerships Development & Management

• Develop and implement a partnership strategy: Identify, assess, and cultivate strategic partnerships with local and international NGOs, government entities, and private sector actors.
• Lead the partnership due diligence process: Conduct organizational capacity assessments, risk analyses, and ensure all partnerships are built on a foundation of transparency and mutual accountability.
• Develop and manage partnership agreements: Draft, negotiate, and finalize Memoranda of Understanding (MoUs), sub-award agreements, and consortium contracts, ensuring clarity on roles, responsibilities, and compliance requirements.
• Manage partner relationships: Serve as the primary focal point for designated partners, facilitating regular coordination meetings, monitoring performance, and resolving issues collaboratively.
• Build partner capacity: Identify capacity gaps and coordinate tailored support (e.g., in financial management, reporting) to strengthen local partners and ensure program success.

Internal Coordination, Capacity Building & Systems Strengthening

• Build internal grant management capacity: Train and coach program and finance staff on donor regulations, reporting requirements, and internal processes.
• Facilitate internal communication: Ensure transparent and timely information flow between programs, finance, operations, and senior management regarding grants and partnerships.
• Contribute to strategic planning: Provide analysis of the funding landscape to inform the country office’s strategic direction and program design.

Strategy and Programme Development

• Supports the definition and updating of the Country Strategy Paper, in coordination with the Lebanon Head of Mission
• Identifies key intervention areas and needs in collaboration with the Project Managers/technical staff.
• Leads the development of new programme initiatives and transitions emergency operations into long-term strategic approaches.
• Supports evaluations and capitalization of project results and best practices.

Project Management and Coordination

• Responsible for the planning and management of AICS project activities and relations with project partners.
• Manages relations with the AICS office and with the partners.
• Ensures the correct application of CESVI and donor procedures.
• Ensures the timely submission of high-quality project reports.
• Responsible for drafting periodic, interim, and final reports for the donor, integrating inputs from project partners.
• Prepares and updates the project Monitoring and Evaluation Plan with the support of the MENA Meal team
• Ensures the correct monitoring of indicators and applies tools for their monitoring, both for CESVI and for partners, with the support of the MENA Meal team
• Responsible for the forecast and is the project’s budget holder.
• Defines and requests authorization for any modification, extension or revision of the original project, in coordination with partners.
• Coordinates and supervises the Country’s programmes and procedures.
• Supervises projects and supports the staff in achieving the planned objectives on time and with efficient use of resources.
• Monitors project activities according to the established workplan.
• Coordinates staff to guarantee project implementation and reporting

Human Resources Management

• Supervises and manages local project staff.
• Organizes and supervises national staff capacity building and professional development.
• Ensures HR policies, terms and conditions are respected and implemented.
• Participates in final selection stages of project staff, in collaboration with field HR and HOM.
• Conducts regular staff meetings to review progress, challenges, and identify solutions.

Implementation of Policies and Safeguarding

• Ensures all new employees receive HR Policy/Code of Conduct training during induction.
• Ensures compliance with CESVI’s HR Policy and Code of Conduct.
• Ensures safeguarding measures are implemented within their area of responsibility
• Integrates safeguarding into all systems (strategic planning, recruitment, procurement, etc.).
• Follows up on and appropriately addresses safeguarding issues.

Representation

• Represent CESVI in all relevant fora.
• Provide programme updates, news or success stories from the field

ESSENTIAL REQUIREMENTS

QUALIFICATIONS:

• University degree in International Relations, Political Sciences, Social Sciences, humanitarian assistance, social work, human rights, international law and/or Cooperation and development or another appropriate field
• Solid experience in project management (over 5 years), including project cycle management,
• proposal writing, budget management and donor reporting
• Sectorial Experience in Protection, Education, economic development and livelihood programming in a similar context
• HR staff management of national staff in challenging environments
• Good team leadership and conflict resolution skills, consensus team building, and adaptability
• Experience delivering programs to tight deadlines
• Proactive and flexible approach in dealing with project tasks

SKILLS:

• Knowledge of project cycle management
• Ability to produce high-quality narrative reports and timely contributions to project proposals
• Able to mentor and provide in-person and remote support to program staff
• Able to apply participatory approaches to engaging with and mobilizing communities
• Experience in designing, implementing, and evaluating programs with a strong focus on GBV and CP
• Excellent problem-solving and analytical skills
• Patience and understanding to work with and develop the capacity of national staff
• Self-motivated, able to take initiative, resilient and able to work independently.
• Demonstrated attention to detail, ability to follow procedures, meet deadlines and work cooperatively
• Capacity in networking and build effective partnerships with local stakeholders
• Adapts and copes with pressure;
• Strong interpersonal and communication skills, facilitates a collaborative environment among colleagues and stakeholders to promote effective coordination
• High level of IT skills (Office package)
• Ability and willingness to work in remote and isolated locations with ever-changing security scenarios.
• Fluency in English (written and spoken)

Desirable requirements

• Consistently approaches work with energy and a positive, constructive attitude
• Prior experience with AICS funded projects
• Prior experience in Lebanon
• Knowledge of Arabic

SAFEGUARDING

CESVI has a zero-tolerance approach to any harm to, or exploitation of, a child or a vulnerable adult by any of our staff, related persons or partners.

CESVI commitment to being a safe organization begins with the staff recruitment process which includes meticulous checks, such as criminal records checks or check disclosure of previous convictions, to ensure children and vulnerable people are safeguarded and abuse is prevented. Safeguarding checks are part of the selection process performance.

HEALTH SAFEGUARDING

CESVI pays particular attention to safeguarding the health of all the human resources of the Organisation. Therefore, in order to protect its staff, an assessment of their suitability for the position in each mission is carried out before departure. Such assessment is done by the Occupational Doctor of the Organisation, who will also examine the vaccination coverage, including the anti-Covid19 vaccination.

WE OFFER

• Contract duration: 6 months, renewable
• Salary range: €3200– €3400 gross/monthly
• House Allowance: €600
• Insurance coverage
• 1 round-trip flight each 12 months