WFP Programme Assistant (Programme Support Social Protection), SC5 SC5, Arua 177 views

Support social protection and resilience staff with a wide range of administrative actions also related to human resources, work programming/ planning, budget/financial management and procurement and partnership tasks of the Programme Unit.

• Coordinate and assist in the preparation of budget performance. Monitor, track spending and provide analysis between approved budgets and actual expenditures and commitments to ensure that planned financial resources are used effectively; and prepare or customize financial reports based on WFP corporate system generated reports.

• Manage the Social Protection Unit with respect to communications, meetings and workflow; identify complex or sensitive subjects, and contact, for special treatment as well as priority issues that need to be brought to the supervisor’s attention.

• Respond to complex queries from a variety of sources by producing targeted information or by re-directing to the most appropriate source.

• Prepare and/or consolidate unit reports, documentation including the production of forms, tables and charts; prepare complex correspondence, briefing notes and other documentation as requested.

• Prepare and maintain partnership agreements as well as process PODA and payments.

• Supervise and guide the social protection unit in the different administrative services including finance, programme, procurement, travel, human resources activities and/or other related areas.

• Brief/debrief and inform staff on rules and regulations, policies and practices and documentation required to their specific area of responsibility.

• Provide information and guidance to staff at all levels within the social protection unit to ensure understanding of intent and deadlines.

• Coordinate with other service units and liaise frequently with specialized staff at the duty station of assignment and outside the duty station. I.O.WUG01.SA.007
WBS UG01.05.051.CSI1/SA, grant 70000777
• Assess and recommend improvements to procedures and practices, to contribute to the effective delivery of business support services.

• Process and approve delegated administrative actions in accordance with WFP rules and regulations.
• Perform other related duties as required.