RFQ/165/2026/GAH/ROAS Validation Workshop on the Sector-Focused Operational Guidelines of the NPWP In Erbil, Iraq 8 – 9 July 2026
Background and Context:
The Government of Iraq, through its National Development Plan (2024–2028), has identified the establishment of a National Public Works Programme as a vital measure to reduce poverty, enhance human development, create assets, and improve public services.
Thus, under the Building Equitable and Inclusive Transformation (BEIT) project, funded by the European Union and implemented by the International Labour Organization (ILO) in partnership with the United Nations Human Settlements Programme (UN-Habitat) and the International Trade Centre (ITC), the ILO has initiated technical cooperation to support the establishment of a National Public Works Programme. This programme is sector-focused and designed to leverage governmental investment funds to ensure sustainability of decent work opportunities while creating synergies with various social protection systems in order to advance national development and economic objectives.
During 2024 and 2025, the ILO made significant progress across several key areas: engaging relevant stakeholders through broad national policy and technical consultations to develop a comprehensive roadmap for the National Public Works Programme; establishing a governance structure, including a Steering Committee and Technical Working Group, to provide strategic and technical guidance for the programme’s design and implementation; strengthening national capacities at both technical and policymaking levels through training and study tours on international good practices and initiating the development of two operational guidelines with sectoral focus on infrastructure and green jobs.
The draft operational guidelines were developed through a consultative approach in close coordination with the NPWP governance structure to ensure government ownership, technical validation, and alignment with national priorities and policy directions. The process has enabled relevant institutions and stakeholders to contribute to the development of practical guidance that reflects national realities and implementation requirements.
To conclude the drafting process, a final validation workshop is proposed to present the draft guidelines, facilitate technical discussions among key stakeholders, and gather comments and recommendations to support their refinement, endorsement, and operational use within the National Public Works Programme.
Purpose for this Service:
The Service Provider is responsible for providing comprehensive logistics, equipment, accommodation, catering, and event management services. The Provider shall act as a single point of contact, ensure seamless coordination, and manage all operational aspects including contingency planning.
The validation workshop aims to engage key national stakeholders in reviewing and validating the draft Sector-Focused Operational Guidelines of the National Public Works Programme (NPWP). It will serve as a platform to strengthen government ownership, ensure alignment with national priorities, institutional procedures, and implementation arrangements, and build consensus on the proposed operational modalities. The workshop will also provide an opportunity to identify any remaining gaps and agree on key actions required to support the effective implementation of the guidelines. Specifically, the workshop will:
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Present the final draft Sector-Focused Operational Guidelines, including their objectives, operational arrangements, and implementation procedures.
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Validate the draft guidelines through structured discussions with relevant stakeholders at policymaking and technical levels, ensuring their relevance, practicality, and alignment with national priorities and institutional frameworks.
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Strengthen government ownership of the guidelines by engaging the Steering Committee, Technical Working Group, and other relevant institutions in the review and validation process.
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Facilitate consensus-building among government entities, workers’ and employers’ organizations, and development partners on the operational approaches and implementation mechanisms proposed under the guidelines.
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Collect and document technical comments, recommendations, and formal feedback to support the finalization of the Sector-Focused Operational Guidelines.
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Confirm institutional roles, responsibilities, and coordination arrangements required for the effective implementation of the guidelines within the NPWP framework.
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Agree on the next steps towards the endorsement, operationalization, and application of the guidelines under the National Public Works Programme.
Eventdatefrom/to: 8-9 July 2026, 8:30 AM –04:00 PM(2 days) Location: Erbil, Iraq
Number ofParticipants: Total Attendance 45people. (Only 5 ofthe participants are from KRI 40from Baghdad)
Logistics Requirement:
#
Description
Quantity
Days
Unit
Price /USD
Total Price /USD
1
Meeting room for up to (45) participants (Round tablestyle) ☒(5 people per table)
Data show (2) ☒Flip chart ☒Drinking water☒ Projector☒
☒ 3 Facilitator Tables (Front, Side, Back)
☒ Space for interpretation booths
☒ Breakout Spaces: 2 separate areas (10 pax each)
Type of the meeting room:
Medium up to 30-50☒ Large 50 -250☒
Hotel Rating:
Five stars hotel, and approved by UNDSS ☒
Description:
The room should have bright/sufficient lightning. A few windows areallowed. The walls shouldbe solid and straightto allow sticking posters, flipcharts, sticky notes and other pieces needed for the training. The venue management should be in agreement with posters, flip charts, sticky notes and other pieces to be stuck to the walls with sticky tape.
The conference should be equipped with the following equipment that need to bereturned back to the provider once training done:
- One Laptop withlong HDMI wire
- 3 Extension Cords
- Rental of Slide clicker with extra batteries (to be used at the training) – Double pointer/clicker for English/Arabic screens
- Sound System: Speakers ☒Mixers ☒
Loudspeakers ☒Hanging wireless ☒
- Wireless mic (3) Tablemic (10) andclip mic (1)
- 1 screens/data show, (or one screen and one monitor)
1
2 days
2
Zoom link (with access to interpretation)
The vendor will be responsible to connect the participants to this meeting through Zoom link, the vendor is responsible for creating the zoom link, in addition to testing it before the event.
The vendor will record all sessions andshare the recording and transcript
with ILO
3
Lunch
(Open buffet) ☒
45 Each
2 days
4
Two Coffee breaks (Rich) with (Tea and coffee refill) only. Water to be served all day.
45 Each x 2 coffee breaks
2 days
5
Interprétation system : Langages :
AR-EN (Vice versa) ☒
EN- KR (Viceversa) ☒
AR- KR (Viceversa) ☒
1 LS
2 days
6
Number of headsets Interpretation devices
45 Headset
2 days
7
Interpreters: Fullday up to 8 hours☒
Languages:
AR-EN (Vice versa) ☒
EN- KR (Vice versa)☒
AR- KR (Viceversa) ☒
4 interpreters
2 days
8
Interpretation booth ☒
Note: Soundproof booth or there will be a distance between the booth and the participants to avoid noise
1
2day
9
Printing materials / Agenda C documents laser printing. Coloured ☒ Black and white☐ glossy ☒
Printing Agendain Arabic &English (coloured)
(Arabic Agenda) 1 pages * 45 copies
45 pages
1 L.S
Folders
The document of 2 Operational Guidelines (100 Pages * 40copies)
40 Folders Normal colored A4
8000 pages)
1 L.S
Printing Roll up Banners
2m X 0.9M- aluminum base) good quality Design to be shared by ILO
2 roll-ups
1 L.S
10
Stationaries for all participants: Standard
-Notebook
– Pens
45 sets
2 days
11
Participants Name Tags per every individual
45
2 days
12
Accommodation for (35) participants Check in 07 July 2026
Check out 9 or 10 July based on the flight availability
35
participants *3 nights
3 nights
13
DSA for (35) participants,
Based on the actual participant number and flight availability
35
participants
3
nights
USD 5,986
USD 5,986.40
14
Land transportation
5 participants from Erbil and 5 participants from Baghdad (contingency)
Based on the actual participant number
10
Participants
1
USD 620
USD 620
15
Documentation:
Attendance sheet to be filled, then delivered as hardcopies, scanned PDF, and an excel sheet
1 L.S
1
Total Amount (USD)
The detailed BOQ priced above table breakdown is needed to be provided to ILO, in addition to the meeting room picture.
Conditions that must be met in the hall:
- The halls should have enough space for sitting including registration table at the entrance, per each day
- The hall should have easy access to a minimum of 2 toilets
- The hotel should have full considerations for disability access
- The Hall should be sufficiently bright with good light and air conditions.
- The hotel shall arrange for fully functional electronic and audio-visual equipment and workshop materials (such as banners and/ or flags banners, data shows, wireless microphones, audio systems, teleconference equipment, etc.)
- Flipcharts with stands, whiteboard with paper, and markers
- Meeting signage includes company logo to guide your guests.
Updated List of
- 5 stars hotel and they must be approved by UNDSS. UNDSS security cleare
- Room on ground floor or higher (not basement floor) Meeting room picture required to be attached
- Free Wi-Fi internet connection in the training room.
- Pens and notepads per participants.
Coordination
The company will liaise and report to Ms. Gashaw Shareef, [email protected] , Mr. Miran Bakragha at [email protected] , and Marina Rai at [email protected]
Payment
According to the ILO policy, the payments of services are performed 30 days after receipt of service.
The payment schedule will consist of a single payment, issued after the completion of the service and upon receipt of the invoice and required documents from the supplier, in line with ILO’s satisfaction with the service.
Means of payment: the payment will be paid via wire transfer to the designated bank account of the supplier.
Important Notes:
The supplier will be billed to ILO based on the actual number of participants and service.
How to apply
To apply for the job, please click on the provided link and follow the instructions on the website. Make sure to read the job description carefully before submitting your application. You may be asked to create an account.