Supply Assistant,(GS5), Port Moresby, Papua New Guinea #103508

Job ID:

#3445913

Career Categories:

Human Resources

Theme:

Logistics and Telecommunications

Years of experience:

Job type:

Job

from
UN Children’s Fund

—
Closing date:
07 Jan 2020

Purpose for the job

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does â€” in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to childrenâ€™s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life â€” in its social, political, economic, civic and cultural dimensions â€” her or his rights are violated. There is growing evidence that investing in the health, education and protection of a societyâ€™s most disadvantaged citizens â€” addressing inequity â€” not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

Job organizational context

The Generic Job Profile for a Supply Assistant at the G-5 level is to be used in a UNICEF country office, reporting directly to a Supply professional who is at level NOA.

Purpose for the job

Under the supervision of the Supply Officer, the Supply Assistant, provides a broad range of transactional, procedural and administrative tasks in support of the efficient supply and procurement of the country office, ensuring timely and efficient output that is in compliance with UNICEF rules and regulations, whilst demonstrating the capacity to research, adapt and evaluate irregular cases, and also to recommend improvements to process delivery and design.

At the G-5 level, the below tasks are expected to be carried out with a high level of independence with frequent supervision to ensure quality control.

Summary of key functions/accountabilities:

Assist the Supply Officer to review Requisitions in order to ensure accuracy of specifications of items, and confirms availability of funds, obtaining additional information from the programme sections as necessary. Monitors assigned requisitions to ensure completion of procurement actions in a timely manner

Obtains quotations, issues invitation to bids to approved and listed suppliers; arranges and participates in bid openings with the Supply Manager, compiles price tabulations with price ratings and recommendations for order placement, prepares CRC submissions for finalization by the Supply Manager.

Maintains proper filing of supply related documents for the Supply Section in accordance with UNICEFâ€™s policy.

Maintain correspondence with suppliers as may be directed by the Supply Officer.

Ensures continuous availability of data related to procurement, including forecasting, requisitions received, orders placed, incoming goods, actual delivery schedules. Prepares periodic reports, and ad-hoc reports as needed.

Follow up to ensure CRC minutes are timely signed by CRC members.

Prepares Direct Orders (Purchase Orders) against existing Long Term Arrangements (LTA) ensuring that the LTA has valid quantities and lead-time meets requirements

Quality control and ensure accuracy of UNITRACK generated stock reports and monthly reconciliation of stock inventory reports from different offices. Prepares monthly stock reports on management performance indicators for warehousing operations.

Maintains purchase order/contract files with all required procurement documentation (POs, invoices, delivery receipts, payment requests, correspondence, etc).

Assist the Supply Officer in conducting local market surveys on ongoing basis.

Assist the Supply Officer in conducting market research for new products and new supplier source as well as updating new product technology

Recruitment Qualification

Education: Completion of secondary school education is required, with courses/certifications in business administration, supply chain management, procurement or logistics considered as an advantage.

Experience: Minimum 5 years of progressively responsible administrative and/or supply-related work experience (procurement, supply or logistics) is required. Familiarity with UNICEF, UN supply procedures and systems is an asset.

Language Requirements: Fluency in English and local language of the duty station is required.

For every Child, you demonstrate

UNICEFs core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

The technical competencies required for this post are;

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

More Information