Senior Recruitment Assistant, Warsaw, Poland 304 views

Issued by: OSCE Office for Democratic Institutions and Human Rights

Vacancy number: VNODIG00777

Vacancy type: Local Contracted

Field of expertise: Human Resources Management

Grade: G6

Duty station: Warsaw

Date of issue: 26 November 2019

Deadline for application: 16 December 2019 – 23: 59 Central European Time (CET/CEST)


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The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.

The Office for Democratic Institutions and Human Rights (ODIHR) is the principal institution of the OSCE responsible for the human dimension. ODIHR is active throughout the OSCE area in the fields of election observation, democratic development, human rights, tolerance and non-discrimination, and the rule of law.

The Human Resources Unit (HRU) is a part of the Common Services Department of the OSCE Office for Democratic Institutions and Human Rights (ODIHR). The HRU ensures that ODIHR programmes have a capable and committed workforce that provides support, assistance and expertise to all stakeholders to promote democracy, rule of law, human rights and tolerance and non-discrimination.

Tasks and Responsibilities:

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The Senior Recruitment Assistant provides hiring programme managers with advice on policy, procedures and standards for recruitment as well as assistance and advice throughout the recruitment and selection process to ensure the recruitment activities related to all categories of OSCE staff. The incumbent develops and delivers recruitment and selection training to hiring managers and selection boards, and informs the ODIHR Senior Management on regular basis about the statuses of ongoing processes. The Senior Recruitment Assistant performs all administrative steps required for the recruitment of fixed-term contracted and seconded staff.

Under the direct supervision of the Chief, Human Resources Unit, the incumbent performs the following functions:

  • Ensuring that the best qualified candidates are recruited by consulting with hiring managers to clarify requirement and specific recruitment activities and developing and implementing recruitment and assisting with the drafting/issuing vacancy notices, collecting applications, participating in the short listing of candidates, checking references, etc;
  • Supporting the selection of staff (approximately 20 annually) by providing hiring managers and boards with information and advice on related policies, procedures and standards, and organizing the selection procedures (testing, interviews, selection Committee etc.);
  • Preparing and distributing weekly reports and ensuring updated ODIHR succession planning to ensure that the ODIHR Senior Management is advised about the statuses of all ongoing and upcoming recruitment and selection processes;
  • Supporting the Chief, HRU with advice on prioritisation of recruitment and selection processes and the distribution of work among the team;
  • Providing staff members with learning materials and relevant training enabling them to successfully fulfil their duties of selection board members, through development and delivery of internal recruitment courses;
  • Ensuring that all relevant OSCE procedures are followed, and that files and records are established and kept in line with the OSCE regulatory framework;
  • Performing other related duties as required.

Necessary Qualifications:

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  • Completion of secondary education; post-secondary training in human resources or administration is desirable;
  • A minimum of six years of directly related work experience, with at least two in an international organization;
  • Excellent presentation skills for delivering training to selection panel members and to provide information and advice on recruitment and selection policies, procedures and requirements for hiring supervisors and applicants;
  • Computer literate with practical experience with Microsoft applications and HR computer systems ;
  • Excellent written and oral communication skills in English;
  • Ability to establish and maintain effective and constructive working relationships with people of different national and cultural backgrounds;
  • Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities.

Required competencies:

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Core values

  • Commitment: Actively contributes to achieving organizational goals
  • Diversity: Respects others and values their diverse perspectives and contributions
  • Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
  • Accountability: Takes responsibility for own action and delegated work

Core competencies

  • Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
  • Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
  • Planning: Works towards the achievement of goals in a structured and measured manner
  • Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
  • Initiative-taking: Proposes and initiates new ideas, activities and projects
  • Flexibility: Responds positively and effectively to changing circumstances

Managerial competencies (for positions with managerial responsibilities)

  • Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
  • Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
  • Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package:

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Monthly remuneration, subject to social security deductions, is approximately PLN 8,400. OSCE salaries are exempt from taxation in Poland.

Social security will include participation in the Cigna medical insurance scheme (current approximate deduction for a staff member is 46 Euro) and OSCE Provident Fund. The Organization contributes an additional amount equivalent to 15% of the employee’s salary to this pension-style fund while the employee contributes

  • 5%. Other allowances and benefits are similar to those offered under the United Nations Common System for general services employees. Appointments are made at step 1 of the applicable OSCE salary scale.

How To Apply:

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If you wish to apply for this position, please use OSCE’s online application link found under //’>https: //

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only shortlisted applicants will be contacted.The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the Organization.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see //’>http: //

Please be aware that the OSCE does not request payment at any stage of the application and review process.

Please note that in the event of invitation for interview, the OSCE is unable to reimburse costs incurred.

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