Reports to – Head of Business Development
Direct reports – None
Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries. Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 100 million girls.
With approximately 38 years of experience in implementing its programme, Plan International Kenya (PIK) mainly operates in 10 geographical areas; Nairobi, Machakos, Kajiado, Tharaka-Nithi, Siaya, Kwale, Kilifi, Homa Bay, Kisumu and Tana River.
Plan International Kenya Strategy Statement
PlK’s strategic goal in the next five years is to end teenage pregnancies and end all forms of sexual and gender-based violence against adolescent girls and young women. We aim to help create an enabling environment where girls and young women are safe, valued, equally cared for, and have equal opportunities. PIK will contribute to the global strategy by aiming to reach directly approximately 2.75 million (children, including girls and Young Women over the period of the strategy 2022-2026 and to reach additional beneficiaries through its interventions.
The Senior Business Development (BD) Coordinator will play a critical role in the development and realization of an ambitious business development country strategy. The role will support the BDM in market research, identification of emerging trends as well as coordinating specific end to end bid development, which may include but not be limited to synthesis of the opportunity, partner identification and managing of assigned proposal development teams and with a view to leading collaborative teams that promote winning proposals. Under the direction of the Head of Business Development, the incumbent will support the identification of new business development and identify new funding opportunities and ensure appropriate tracking of such bids in line with Plan Kenya systems and standards and oversight for business development end to end business processes for bids as assigned.
ACCOUNTABILITIES AND WORK ACTIVITIES
Support in the development of opportunities such as proposals, concepts to donors (including institutional, corporate, multilateral, and, foundations, etc.). (40%)
- Prepare and develop concept notes and other proposal write ups including proposals;
- Monitor, document and highlight new business development to ensure that Plan Kenya is abreast of new opportunities in line with Plan Kenya’s strategic focus;
- Support the effective tracking of opportunities on Plan Kenya corporate business development pipeline tracking tool on Plan’s Grant Management Tracking portal whilst ensuring accurate information on databasesRepresentation, Partnerships Engagement and Networking (10%)
- Lead in strategic repositioning and build strategic partnerships for new resource mobilization and program development
- Build a network of professional business contacts within Plan’s industry including negotiating partnership teaming arrangements, related budgets and other institutional arrangements with partners;
- As delegated and under the direction of the Head of Business Development and Partnerships, represent Plan Kenya to donors and partners in line with the an agreed upon Country office response plan;
- Attend forums and meetings (including Skype calls) with/or on behalf of the Head of Business Development and Partnerships to represent Plan that will advance its interests to improve its resource base;
- Support to mobilize and setup network meetings between Plan Kenya, its partners, donors and other interested parties.
Project start-up and Contracting (10%)
- Develop Fund Agreement Documents and monitor to ensure contracting is finalized between National Offices (NOs) and Plan Kenya;
- Act as a liaison between Grants Department and Business Development Department to ensure there is a harmonized coordination between the departments especially during proposal development (including developing proposal budgets), contracting and hand over of contracted projects to the Program leadership and project staff;
- As part of hand over processes, support in setting up new project start up workshops with the program team and designated project staff and other Plan International key staff.
Support a high performing team and ensure all relevant departments have the necessary knowledge and skills to acquire and implement sustainable grant funding (30%)
- Identify staff training needs and Work together with the Head of Business Development to identify and coach Plan Kenya staff on grants acquisition to ensure there is a steady pool of staff to support the department in its fundraising efforts.
- Participate in regular team meetings and contribute to the overall smooth operation of the department.
- Support in the development of training materials for staff on Business Development and mentor staff in proposal development as needed;
- Take an active role to develop and keep up to date on trends, issues, and solutions pertaining to Plan’s Areas of Distinctiveness
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) (5%)
- Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures;
- Leads the orientation of programme staff to ensure that they are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
- Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team;
- Ensures that Plan Kenya contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.
Other duties (5%)
- Any other assignment within the scope of work.
- Courageous, taking a lead, challenging myself and others to achieve purpose, safeguard others and role model values, inside and outside work. Responsible for my work and learning, striving to improve. Self-aware, resilient and constructive in embracing change. Striving to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. Challenging myself to be bold, courageous, responsive, focused and innovative;
- Understand and adhere to the policies, processes, practices and standards relevant to own work and keeps their knowledge and skills up to date;
- Collaborating with team members, colleagues and partners in finding creative solutions to problems by sharing information, experience and ideas and actively seeking their input.
- Respecting all people, appreciating differences and challenging inequality in programmes and the workplace. Supporting children, girls and young people to increase their confidence and to change their own lives. Empowering other staff to give their best and develop their potential;
- Achieves desired outcomes and finds innovative solutions by using the expertise and creativity of others and adopting a coaching approach with the people they manage or advise;
- Creates space for reflection and uses external evidence and internal evaluation to identify what and how we need to improve and then to support others through change;
- Understanding Plan International’s purpose, priorities, values and approaches in our work context. Adhering to relevant policies, processes, practices and standards, and being pro-active in continuing technical and professional development.
BUSINESS MANAGEMENT COMPETENCIES
- Manages legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security
- Managing activities and resources including skills in strategic thinking, planning and organising, financial planning and monitoring, negotiation and programme and project management
- Managing people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills
- Managing resources and delivery: -Knows the resources required for their role. Manages their own workload, avoiding under or overcommitting to delivery activities; -Works according to a budget and uses the relevant financial systems.; -Works according to principles of data protection; -Understands how information is used for reporting and decisions making; – Seeks to continually improve personal working practices.
- Programme and project management: -Aware of the programmes that Plan International delivers directly and through partner organisations. -Aware of the programme and project management procedures relevant to their role.; -Complies with financial procedures and controls relevant to their role; -Seeks opportunities to reflect on and learn from all work.
- Digital working: Identifies ways to use digital to improve the effectiveness of work activities. Understands how digital enablers can contribute to achieving Plan International’s purpose. Utilises the digital tools available in line with privacy and safeguarding guidelines.
- Evidence-based management: Understands the importance of high-quality data and the implications of poor data. Understands what data Plan International needs to inform decision-making. Interprets a range of sources to inform evidence-based decisions relevant to their role.
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Qualifications/ experience essential:
- Bachelor’s degree equivalent practical experience, in interdisciplinary areas within human rights, international development and program leadership;
- 5 years of demonstrable and relevant experience in managing multilateral and bilateral donor funded grants/contracts and other fund sources;
- Experience in private sector engagement will be an added advantage;
- Proven experience in proposal writing, concept development, and business cases;
- Understanding of multiple donor policies and procedures particularly ECHO, OFDA, Global Affairs Canada, SIDA, DFID, USAID, EC and UN Agencies;
- Proven ability to develop, drive and support end to end business development processes;
- Proven results-based client/donor relationship management;
- Good understanding of gender equality programs and meaningful child participation;
- Knowledge of development challenges and contexts in Kenya, in particular in child rights, girl’s rights and child protection;
- Demonstrated experience working collaboratively and supportively without the need for close supervision;
- Proficient computer skills and use of relevant desktop applications and internal systems.
- Excellent written and verbal communication skills in English.
- Partnership building and ability to build and sustain interpersonal and professional relationships with internal colleague, donor contacts and peer organizations
- Analytical and conceptual skills
- Good Interpersonal / Communication skills
- Results orientated
- Good coordination skills and ability to multi-task with ease, adapting to frequently changing priorities;
- Good negotiation and conflict resolution skills;
- Good understanding of budgeting as part of bid development;
- Ability to effectively work with others and with minimum supervision
- Working knowledge and understanding of donor priorities and regulations
- Good working experience in one of Plan International’s thematic areas or a support function.
- Supports learning in diverse teams
- Acts with high degree of integrity and professionalism
- Relates to people in a friendly, open manner and engenders trust from other staff
- Holds self and others to account to deliver on agreed goals and standards of behaviour
- Remains calm and positive under pressure and in difficult situations
- Promotes innovation and learning
- Ability to act as part of multi-cultural and multi-disciplinary team.
- Ability to work with others
- Ability to travel within Kenya and on occasion, out of the country as may be required
- Able to view even distressing situations objectively by leaving personal attitudes and judgmental responses to one side;
- Promotes equality, including gender equality, inclusion and empowerment of young women in Plan’s work and in its work with partners;
- Apply participatory influencing methodologies both internally and externally
- The ability to build collaborative working relationships;
- Uses creativity to challenge the norm and promote innovation and thinks and acts for the wider organization – linking partnership opportunities with the context of the wider organizational strategy;
- Communicates effectively at a high level and with a range of appropriate styles for different audiences;
- Builds capability through knowledge sharing, networking, mentoring, coaching and advocates the importance of knowledge management.
Disclaimer:Plan International is an equal opportunity employer and does not discriminate applicants on any basis. We also do not charge Job seekers any fees at any point of the recruitment process.
Female candidates are highly encouraged to apply for this position.