Senior Administrative Assistant 187 views

Kelly Duties: Managing monthly team meeting and consultation schedules Following up on submission and collating timesheets for submission Standardize filing mechanism, ensuring that meeting agendas, attendance registers and minutes are appropriated filed Provide support in meeting preparation and logistical arrangements Assist with correspondence and other communication among team members Assist in production and delivery of high-quality program documents through editing support and note taking Review all past program and contracts and consultant agreements, locating and saving relevant deliverables in line with the guidance of contracting team Review all program reports, capturing achievements into the program tracker, locating and saving evidence in support of achievements Support provided to Contracts Officer to develop tracker for all consultants Follow-up on deliverable gaps linked to consultant/consultant tracker Minimum education and experience requirements: Minimum of 3 years’ experience in an Administrative role Completed Grade 12 (Diploma in Office Admin or relevant qualification will be an advantage) High level Computer Literacy in Ms Word; Ms Excel; Power Point; Ms Outlook; Internet and Typing Fluent in English and able to communicate effectively in at least one local language Experience working in an NGO environment Experience in developing and writing event/activity reports in English Analytic skills and ability to process information from a wide variety of issues and for a variety of audiences High energy, self-motivated, independent worker who is highly organized, results oriented and deadline driven In possession of a valid South African driver’s licence If you do not here from us in a weeks’ time, please note your application was not successful