Safeguards Operations Assistant (G5), Vienna, Austria 133 views

Safeguards Operations Assistant (G5)

( 2019/0578 (009267) )

Organization: SGOB-Section OB3

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2019-11-05, 10:54:11 AM

Contract Type : Fixed Term


Probation Period : 1 Year


Organizational Setting

The Department of Safeguards (SG) is the organizational hub for the implementation of IAEA safeguards. The IAEA implements nuclear verification activities for some 180 States in accordance with their safeguards agreements. The safeguards activities are undertaken within a dynamic and technically challenging environment including advanced nuclear fuel cycle facilities and complemented by the political diversity of the countries.

The Department of Safeguards consists of six Divisions: three Operations Divisions: A, B and C, for the implementation of verification activities around the world; three Technical Divisions: Division of Concepts and Planning, Division of Information Management, and Division of Technical and Scientific Services; as well as two Offices: the Office of Safeguards Analytical Services and the Office of Information and Communication Services.

The primary focus of each Division of Operations is to perform and document safeguards verification activities and to conduct analysis and evaluations aimed at providing assurances that States comply with their nuclear safeguards commitments. The Divisions implement a broad range of measures, including information analysis and in-field verification, to draw soundly based safeguards conclusions for States.

Main Purpose

Reporting to the Section Head and/or Senior Inspectors the Safeguards Operations Assistant is proficient in supporting Safeguards operations. The incumbent supports the processes related to Safeguards development implementation, reporting and state evaluation activities for a specified set of countries with smaller scale or less complex nuclear activities.

Functions / Key Results Expected

  • Assists in the preparation and the timely/comprehensive implementation of field activities to support the preparation and production process of Inspection and State Evaluation Reports (IRs, SERs) and Safeguards Implementation Reports (SIRs).
  • Manage standard and routine correspondence with a State in regards to evaluation and implementation activities including generation of notification letters and cover letters for Safeguards Statements to the State Authorities. Liaise with the Section Head, Senior Inspectors and relevant inspectors and Country Officers and other stakeholders to ensure a timely and effective response.
  • Initiate new plans for field activities through SAFIRE and assign/re-assign inspection/verification documentation packages and access rights to inspectors in FAR/eVP to enable them to work on upcoming facility inspections.
  • Support the organization of briefing and debriefing meetings on field activities and follow-up actions; take minutes; track reporting timelines.
  • Manage the workflow for seals distribution to inspectors, collect seals from central repository, distribute and record seals to inspectors prior to verification activities follow-up on verification results, review input and monitor required data.
  • Assist in consolidating and compiling all field analysis results and documentation (e.g., ES, DA, material balance evaluations) for State evaluation purposes.
  • Support Safeguards Operation Associates in drafting, editing, processing and publishing of SERs, as required.
  • Maintain and monitor all recommendations of Departmental information review committees, ensuring implementation, compliance and verification of all related information under guidance of the Safeguards Operations Associate.
  • Provide cover to other GS staff within the Division as required.

Competencies and Expertise

Core Competencies


Planning and Organizing

Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.


Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.

Achieving Results

Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.


Actively contributes to achieving team results. Supports team decisions.

Functional Competencies


Analytical thinking

Gathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions.

Client orientation

Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction.


Able to remain calm in emotionally charged situations. Accepts constructive feedback in a positive manner and is able to cope with setbacks.

Asset Expertise

FunctionNameExpertise Description

Administrative Support

Data and Information Analysis and Reporting

Solid understanding (and ideally experience with) Document Management systems and procedures and the treatment of confidential and sensitive information

Administrative Support

MS Office (Word, Excel, Outlook, PowerPoint)

Working experience with MS applications (Word, Excel, PowerPoint, Visio, Project Manager).


Safeguards System, Basic

Solid understanding in (and ideally experience with) safeguards systems and procedures.

Qualifications, Experience and Language skills

  • Completed secondary education.
  • Minimum of five years of relevant working experience.
  • Proven understanding / familiarity with the treatment of safeguards confidential and sensitive information is an asset.
  • Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
  • English language test (level 2) to IAEA standard.


The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 46536 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks’ annual vacation, pension plan and health insurance

Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only. Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process.

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Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.

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