ROVING EMERGENCY LOGISTIC AND PROCUREMENT OFFICER 24 views0 applications 92 views

ISLAMIC RELIEF SOMALIA: JOB DESCRIPTION
JOB TITLE: ROVING EMERGENCY LOGISTIC AND PROCUREMENT OFFICER
DEPARTMENT: Logistic and supply chain
BASE LOCATION: Mogadishu- Roving to Field offices: Beledweyne, Byadhabo, Afgooye, Garowe, Hargeisa, Balaad GRADE: Grade E. Step 1
CONTRACT LENGTH: 12 Months (renewable)
REPORT TO: Operations Support Manager
LINE MANAGEMENT RESPONSIBILITIES: None
JOB SUMMARY
• To undertake all logistical functions in South Central on all sector issues and to manage effective and efficient implementation of IRS programmes timely
• Key Duties and Responsibilities Manage the supply chain. To familiarize him/self with the IRS Procurement/Logistics Manual and comply with the policies outlined in therein.
KEY AREAS OF ACCOUNTABILITY
• Travel to the field offices and ensure that procurement is done and completed
• Ensure keeping of an accurate inventory of assets and stock.
• Ensure appropriate storage of items. Manage Procurement
• Support projects in development of procurement plans and consolidate project procurement plans at the Country level
• Organization, coordinate and manage the procurement process for each project all in coordination with the Operations Support Manager
• Ensuring timely purchases of items and services for project use.
• Reviewing quotations and analyzing them for price, quality, timeless and service.
• Advise Procurement Committee on procurement process
• Carry out market price surveys in local markets
• Ensure that there is an up-to-date market price index to be used by the office for Budgetary and ordering purposes are maintained.
• Provide relevant support for all the procurements in other Field Offices
• Compliance to IRS and donor procurement rules, regulations, policies and strategies; implementation of the effective internal control Manage the equipment, communication means and pool of vehicles:
• Supervise allocation and use of equipment;
• Ensure installation, maintenance and repairs of the equipment;
• Update the asset register
• Supervise the management of the project/pool of vehicles: maintenance, daily planning, price fluctuations, administration (insurance, documents). Supervise the team
• Draw up a work plans;
• Delegate the activities and check that they are carried out properly;
• Organize training sessions;
• Provide technical support to the team if necessary.
• Prepare and submit logistics reports
• Write follow-up reports on purchase orders and transmit them to the bases/programmes and to the Operations Support Manager
SKILLS AND BEHAVIOURS
• Strong written and verbal communication skills in English;

Proven technical competencies in the design of logistics work plans, procurement plans
• Ability to work with a team in a multi-cultural environment and good team member/leadership;
• Positive approach to problem solving
• Ability to plan for emergency logistics response
• A focus on results, balanced with a sensitive and honest approach to people
QUALIFICATIONS
• University degree (Bachelor’s degree or equivalent) in business administration, management, public administration, economics or related area.
• A diploma in purchasing is an added advantage Work Experience
EXPERIENCE AND SKILLS
• A minimum of four years of progressively responsible experience in procurement and logistics management in INGOs or UN bodies, or a related field is required. Experience with clearing, freight forwarding is also required.
• Previously working in the same capacity as roving officer
• Strong written and verbal communication skills in English;
• Proven technical competencies in the design of logistics work plans, procurement plans
• Ability to work with a team in a multi-cultural environment and good team member/leadership;
• Positive approach to problem solving
• Ability to plan for emergency logistics response
• A focus on results, balanced with a sensitive and honest approach to people
Additional job responsibilities
• Support country level procurement, prequalification process of vendors and reporting on emergency work.
Equal Opportunities
• Islamic Relief is equal opportunity employer, however, encourages female candidates to apply
Child Safeguarding:
• IR uphold safeguarding and protection of children and ensure that children rights are protected. The incumbent will have minimal interaction with children.
APPLICATION PROCESS
IRW Somalia Program is inviting applications from qualified/Motivated candidates who are interested to submit their CVs and cover letters explaining, how they meet Job description.
• Application should be addressed to the HR account: [email protected]
and include the following:
• An updated CV
• An application letter
• Academic Qualifications (certificates/Transcripts)
• Copy of your passport
• contact information for three work-related referees.
• Applications not including all of the above information will not be reviewed.
• Please make sure the job title in the mail subject line is clear.
• Only short-listed candidates will be contacted. IRW is an equal opportunity employer.
• Kindly note that applications selection is on rolling basis and interviews will be on a continuing basis and can be filled even before the closing of the application.
TIMELINE FOR APPLICATION
➢ DATE POSTED: 14-10-2020
➢ CLOSING DATE: 27TH -10-2020