Regional Finance Coordinator – South and East Africa – Ethiopia 4 views

Work Context

CESVI has maintained a strong presence in the South & East Africa Region for over two decades, delivering humanitarian and development assistance in response to complex emergencies driven by conflict, climate change, food insecurity, and displacement.

From the Regional office located in Nairobi, the Region is currently coordinating the 6 missions in their respective countries of operation. In Somalia, CESVI supports emergency programs in the sectors of WASH, Protection and Health/Nutrition and provide assistance to health centers offering maternal and neonatal care. In Ethiopia, CESVI addresses drought-related crises with anticipatory actions and emergency response through provision of cash assistance, agriculture and livestock support to agro-pastoralist communities and implements development programming focusing in Peacebuilding, Climate change mitigation, support to food value chain including water basin rehabilitation and training. In Kenya, projects have been focused on climate resilience and social cohesion. In Uganda, CESVI is implementing emergency food assistance to South Sudanese refugees in refugees’ camps, and planning sustainable agroforestry initiatives to support the livelihood of local communities. In Sudan, CESVI is implementing lifesaving emergency projects to assist displaced population and returnees. In Zimbabwe, CESVI is implementing various projects to promote community-led stewardship of natural resources, sustainable livelihood initiatives for communities affected by environmental and socio-economic challenges.

CESVI works closely with institutional donors such as AICS, ECHO, UNICEF, WFP, IKI, and FAO, and maintains active partnerships with local NGOs, international actors, and government institutions across the region.

Job Description

The collaboration will start on 15/03/2026.

SCOPE OF POSITION

Under the direct supervision of the SEA Regional Manager and in collaboration with the HoMs of the Country Missions, the Regional Finance Coordinator provides support, training and build the capacity of the finance/admin country teams in each mission to ensure the individual growth of the national staff aligned with organizational performance and procedures. In addition, the role includes enhancing the development of the organizational Finance support system at the regional level.

Operationally, the Regional Finance Coordinator is responsible for the coordination and supervision of all financial and administrative activities carried out in the Missions of the region.

Ensure timely financial management and control, accounting, and financial reporting to Cesvi headquarters, donors, and stakeholders, while promoting cost-effectiveness in the implementation of project activities.

Provide support to Country Administrative Teams (TAs) in overseeing aspects related to Human Resources and other mission requirement in the administrative area.

KEY RESPONSIBILITIES and DUTIES

Financial monitoring of the projects implemented

• Supervise the update of the monthly accounting and Balance Forecast Update (BFU) on monthly basis and the submission to the HQ after finalizing the latter in collaboration with the Finance team, Project Manager/HoP and under the supervision of the Head of Mission and Regional Manager
• Update the Regional share costs plan on a quarterly basis in strict collaboration with HoM, if present (otherwise Regional Manager) and support the Finance Team on the Country share costs plan (including expat share cost plan)
• Supervise country admin staff for the management of petty cash, cash book and bank books and in Cash and Bank reconciliations
• Supervise financial reports, before sending to HQ for final approval and then submission to the donor
• Assist Finance Team, if present, in the preparation of the cash flow needed and the Request for Funds to the HQ or Request for Payment
• Supervise in drafting new proposals budget and monitors the conformity to the plan and to the sustainability of the Country. Submission to the donor after negotiation needs to be validated by the AAC.
• Make sure all financial documents (internal and official) are safely stored and accessible

Donors’ Audit and Expenditure verification and Country Audit for registration

• Supervise the organization of all Donor’s and Country Audit requests and Expenditure verification in coordination with HQ, according to CESVI external audit procedure and make sure Audit tracking app is updated

Coordination

• Provide support in the preparation of the annual country budgets
• Prepare the Regional budget and its periodical monitoring
• Support the work’s organization of the Finance Managers by providing work instructions (priorities, forms).

Support for efficient Country offices management

• Support the Regional Manager and the Head of Mission to design and implement an efficient organizational Finance support system.
• Support and supervise the Country Admin (CA) in preparing and updating CESVI’s Internal Administrative Procedures Manual in the country;
• Ensure proper written handover before the end of the contract of Country Admin.

Capacity Building and Human Resources Management

• In collaboration with HoMs to develop annual plan of missions in each Country based on availability of funds.
• To organize in-country/online training on admin and Financial procedures and prepare the training material in collaboration with the Financial/HR departments in HQ
• Support Country Finance team, in organizing training meetings on administrative procedures (for partners and local staff)
• Support the Country Admin (CA), in implementing CESVI’s internal procedures in the country, contributing to their updating and improvement in collaboration with the the RM, the HoM, and headquarter;
• Support the CA, in the recruiting of Administrative/HR national staff process ensuring that staff selection processes comply with standard JDs and safe-recruiting criteria;
• Support the CA, in ensuring that staff contracts are defined based on qualifications and CESVI salary levels;
• Support the CA, in ensuring the timesheet is properly completed and the follow-up of vacation and leave entitlements is updated;
• Support the CA, in verifying the correct allocation of personnel costs;
• Participate, if requested by headquarters, in the selection processes of international administrative staff (interviews, tests, final evaluation);
• Participate in the final performance evaluation of Country and Project Administrators upon conclusion of their respective contracts.

REPORTING LINE

The Regional Finance Coordinator reports to the South and East Africa Regional Manager who is the direct line manager. Functional supervision is provided by the Area Administrative Coordinator in HQ.

The role technically supervises the Country Administrators in each Country of Operations in coordination with respective Head of Missions.

Essential Requirements

• Master’s degree or higher in Economics, Political Science, or equivalent, obtained minimum +10 years’ ago;

• At least 8/10 years of experience in financial and administrative management of cooperation and development projects, financial monitoring and follow-up, internal and external reporting, and financial and administrative partner management;

• Good knowledge of main administrative norms, rules, and reporting platforms of major national and international donors (particularly AICS – ECHO – UN agencies – INTPA);

• Strong financial management skills, particularly in financial monitoring tools, forecasting, and follow-up;

• Strong budgeting, accountancy skills, and ability to prepare financial reports, budget proposals, and financial planning;

• Excellent organizational and time management skills, ability to quickly analyze highly complex issues and problem-solving;

• Experience in managing grant contracts;

• Strong HR management skills and capacities;

• Experience in working with local partners, supporting and monitoring their financial and administrative skills;

• Strong interpersonal and diplomatic skills, with ability to manage a variety of internal and external relationships;

• Highly result-oriented, resilient, and able to work under pressure with minimal supervision;

• Cross-cultural sensitivity, patience, flexibility, and a positive attitude;

• Excellent computer skills (Microsoft Office, accounting software, other database skills);

• Knowledge of English, both written and spoken;

• Knowledge of Italian, both written and spoken.

  Desirable Requirements

• Prior working experience in one or more countries of the South and East Africa region

• Prior experience in implementing short-term emergency humanitarian projects addressed to Refugees, IDPs and Returnees

• Experience in reinforcing existing procedures and systems for financial management and control, and reviewing them for efficiency when appropriate

• Skills in developing, delivering training on CESVI internal and international donors financial procedures for staff members

• Good knowledge of procurement procedures

• Knowledge of one or more of the official / local languages spoken in the South and East Africa region

SAFEGUARDING

Cesvi has a zero-tolerance approach to any harm to, or exploitation of, a child or a vulnerable adult by any of our staff, related persons or partners.

Cesvi commitment to being a safe organization begins with the staff recruitment process which includes meticulous checks, such as criminal records checks or check disclosure of previous convictions, to ensure children and vulnerable people are safeguarded and abuse is prevented. Safeguarding checks are part of the selection process performance.

HEALTH SAFEGUARDING

Cesvi pays particular attention to safeguarding the health of all the human resources of the Organisation. Therefore, in order to protect its staff, an assessment of their suitability for the position in each mission is carried out before departure. Such assessment is done by the Occupational Doctor of the Organisation, who will also examine the vaccination coverage.

Due to the high volume of applications received, we are unable to respond to all candidates. Only those shortlisted and contacted for an initial interview will be updated on the status of their application.

WE OFFER

• Contract duration: 12 months – renewable
• Salary range: 4500 – 4700€ monthly gross
• The position is considered roving and involves medium-term missions to countries in the region (max 60% of contractual time) as needed. The main duty station is at the Regional Office in Nairobi (Kenya) and missions to Ethiopia, Somalia, Sudan, Uganda and Zimbabwe will be requested.
• 600€ House allowance in Nairobi (Kenya)
• 1 round-trip flight every 12 months
• Full coverage of travel costs required in connection with field missions in South and East Africa region (Ethiopia – Kenya – Somalia – Sudan – Uganda – Zimbabwe)
• Guesthouse accommodation, if present, in Ethiopia, Somalia, Sudan, Uganda and Zimbabwe shared with other CESVI collaborators. In the absence of a guesthouse accommodation, the Principal shall guarantee that the accommodation is paid or fully reimbursed during field missions in Ethiopia, Somalia, Sudan, Uganda and Zimbabwe.
• Insurance coverage