ZOA is an international NGO that is inspired by Christian identity and biblical message of reconciliation and restoration of a broken world with its headquarters in the Netherlands. ZOA operate in fifteen countries and on three continents. At ZOA we provide relief to people affected by conflict or natural disasters, contribute to a new perspective of hope in which people work together for a promising future in dignity and mutual trust. Together with the affected communities we work on the recovery of their livelihoods.
In Uganda, ZOA has offices in Kampala, West Nile (Arua), Acholi (Nwoya), and Karamoja (Amudat). ZOA Uganda works both in relief and recovery on the themes of food security & livelihoods, WASH, primary/accelerated/vocational education, and conflict management with a special focus on land security.
About the position
The Project Manager (pending funding) is responsible for planning, coordinating and implementing the related activities under the Growing Rural Opportunities for work and wellbeing (GROWW) project in Nwoya and Omoro District.
Tasks, responsibilities, results
Leadership and management
Responsible for all ZOA activities under the assigned project(s);
Gender and conflict sensitive approach to team management and project activities under her/his responsibility;
Oversees the activities that will be conducted by Gulu University, the co-implementing partner and makes efforts to ensure accountability;
Builds capacity and ensures capacity building of the ZOA project team and co-implementing partner in line with identified needs;
Contributes to programme and knowledge development specifically related to the themes related to assigned project(s).
Plans, organizes and manages the implementation of activities as described in the project proposal in line with donor requirements, ZOA’s strategy, its country strategic annual plan and programme plan;
Develops and implements procurement, and Monitoring, Evaluation and Learning (MEAL) plans;
Provides technical support and ensures effective support to implementation of the project engaging with the PGQ (programme quality) department;
Reports on the project progress through a Project Implementation Plan (PIP) on a monthly basis; and writes donor reports in line with contractual obligations;
Manages project budget and ensures expenses are incurred in line with approved budget;
Contributes to ZOA’s quarterly report against Country Strategic Annual Plan (CSAP);
Builds and maintains strong relationships with local authorities, project implementing and coordinating partners, and other key project specific sector actors;
Any other duty assigned by the Programme Manager or Country Director.
Budget holder of project;
Approval of expenditures and related cost allocations, on the basis of approved project and programme organization budgets according to the ZOA Management Charter;
Contribute to the recruitment of well-qualified project staff and project community volunteers if and when necessary reviewing the job descriptions, participating in job interviews;
Ensures that project staff are conversant with their job description, ZOA’s internal regulations, standards, policies and donor regulations and get acquainted with their colleagues in the Programme team;
Supervises and carries out periodical evaluation of the performance of the staff assigned to the project(s) against established performance objectives in a timely manner. Generally, ensures adherence to ZOA’s PME system;
Ensures capacity building on key project concepts and approaches with support from PGQ department and/or other ZOA and partner staff;
Recommends strategic training opportunities for project staff;
Ensures effective leave management within the project team, in liaison with the field administrator;
Knowledge & Experience:
Degree in humanitarian, development, Agriculture or other relevant field; Master’s degree will be an added advantage;
At least 5 years successful project cycle management experience in a similar position;
Experience managing large programmes for INGOs is an added advantage;
Experience managing large projects funded by institutional donors is an added advantage;
Having led a project in partnership with a local NGO is an added advantage;
Excellent spoken and written command of English;
Language skills in relevant local languages of the duty station is an added advantage.
Participative leadership with clear command of overall operations;
Sensitive towards HRM and organizational issues;
Outstanding communication, writing, planning, organizing and facilitation skills;
Analytical, innovative, creative and enthusiastic;
Provides regular feedback, acknowledges success and the need for improvement;
Coaches, challenges and provides opportunities for growth;
Self-motivator, able to work with limited supervision;
Good computer skills: Ms Excel and Ms Word;
Networking and influencing skills;
Ability to work in an innovative environment where plans are developed fast and being open for change.
Flexibility and adaptability;
Interpersonal and cross cultural sensitivity;
Able to work under pressures and meet deadlines;
Able to work in a sometimes fluid and insecure environment;
· Aims to integrate and reflect Christian values in relief and rehabilitation work