Project Manager 118 views


Project Manager

  • Added Date: Wednesday, 20 November 2019
  • Deadline Date: Wednesday, 04 December 2019
  • Organization: UNDP – United Nations Development Programme
  • Country: Turkey
  • City: Ankara
  • Contract Type: Service Contract (SC)
  • Post Level: SB5
  • UNDP is the UN’s global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life.

    The overall objective of the Enhancing Adaptation Action in Turkey Project is to build societal resilience by strengthening climate change adaptation, particularly at sector and urban level.

    The specific purpose of this Project is to establish an enabling environment for climate change adaption in Turkey by developing the policy, technical and operational baselines, including (i) better decision-making tools for national climate change adaptation policies, (ii) urban adaptation planning solutions (urban adaptation strategies and action plans), (iii) capacity building and networking activities for climate change adaptation with the EU and the international community, and (iv) a climate change adaptation grant programme to implement climate change adaptation action.

    Estimated results:        

    Result 1. Develop better decision-making tools for climate resilient sustainable development.

    Result 2. Develop adaptation and resilience planning in urban areas

    Result 3 Develop capacity for climate change adaptation action

    Result 4 Improve operational capacity for climate change adaptation action through a climate change adaptation grant programme

    The Project Manager will work under the direct supervision of Climate Change and Environment Portfolio Manager, in close collaboration with the CCE Portfolio Administrator/Projects Implementation Administrator and CCE Portfolio M&E Advisor to ensure smooth and timely management of inputs and for monitoring, evaluation and reporting of results. S/he will be responsible for the coherent operation of the project team, i.e. Technical Assistance Team composed of key experts, support staff and short-term experts.

    Objectives of the Assignment

    The Project Manager will be a locally recruited national selected based on an open competitive process.

    The PM will be in charge of managing operational issues (i.e. mobilization of short-term experts, procurement, payments etc.) as well as managing contractual relations with the Contracting Authority. S/he will ensure that all reporting to be carried as defined in the General Conditions of the Agreement. S/he shall be responsible for reviewing progress reports and output related substantial documentation, as well as liaising with national and international stakeholders at the institutional level. The Project Manager will technically lead the Technical Assistance Team (TAT) to be composed of high-calibre national and international experts, project staff and short-term experts. For day-to-day interactions, the Project Manager will act as the main contact person for the project stakeholders, with the counterpart from the Ministry of Environment and Urbanization or his/her delegate. S/he will report to the UNDP Climate Change and Environment Portfolio Manager.

     

    The Project Manager is expected to assume the following tasks:

    Measurable Outputs

    Key Results Expected/Major Functional Activities

    % of time

     

    Project and Financial Management

     

     

     

    • Overall coordination, supervision and provision of technical assistance to develop the project implementation plans and to monitor its implementation in Turkey.
    • Coordinate the implementation of project activities defined in the project document.
    • Preparing Annual Work Plans (AWP), budgets and procurement plans accordingly.
    • Taking necessary actions to comply with the approved AWP’s and procurement plans.
    • Ensure the identification and the creation of necessary links with stakeholders to implement the project.
    • Drafting the ToR’s with regard to procurement of goods and services under the guidance of Implementing Partner and with support from UNDP to assure timely mobilization of local and international experts as well as supplying of services and goods.
    • Managing and monitoring the contracts signed with third parties in order to ensure the receipt of high quality services on time.
    • Monitors progress towards overall project results through supporting regular review of activities and results at the country level, and through encouraging regular collection of data as indicated in the monitoring and results framework.
    • Ensuring otherwise successful completion of the project in accordance with the stated outcomes and performance indicators summarized in the project’s log-frame matrix and within the planned schedule and budget.
    • Identify gaps in project outputs and make the necessary adjustments.
    • Production of financial and managerial information such as: Annual Project Implementation Review Report (PIR) and project financial reports, including analysis of expenditure; monitors and updates financial data relating to the project on a timely basis.
    • Ensure the effective usage of funds for the implementation arrangements.
    • Supervise the performance of the project team members including experts to ensure that all tasks are executed in order to meet the objectives of the project.
    • Ensures procurement including supervision of contracts and staffing requirements of the project to meet and comply with rules and regulations.
    • Preparation and presentation of project status reports to the Project Steering Committee, MoEU, EUD and UNDP.
    • Supervise the preparation and submission of reports – financial and narrative reports to donors, partners, Project Steering Committee as well as to UNDP.

    70

    Representation and Outreach

     

     

     

     

    • Coordinate communication among project partners, UN Agencies, other international organizations, Private Sector, NGOs, Academia and Government in Turkey and worldwide.
    • Provide implementing partner and/or National Project Director and Project partners with periodical information about the implementation of Project activities. Provide the UNDP Portfolio Manager and National Project Director with technical support in order to negotiate further fundraising for the Project.
    • Plan and implement the dissemination of tools, publications and products of the project.
    • Participate in events, meetings, seminars and consultations planned as part of the project.
    • Represent the project at national and international.

    20

     

    Policy Support, Knowledge-sharing and Advocacy

     

     

     

     

    • Undertake periodic project reviews and visits to support strategic planning, monitoring progress of the activities and results, promote knowledge-sharing and enhance advocacy work.
    • Coordinate and supervise studies and researches taken under the project framework.
    • Establish systems for documenting and analyzing the conditions enabling notable impact of the project initiatives. Ensure information flow on lessons learned, promising approaches, less promising approaches between project partners and UNDP.
    • Support institutional learning, promote the systematization of lessons learned, results and knowledge finding as a result of the impact of the project.
    • Attend Project meetings within executive agency, UNDP and project partners, and other forums for coordinating planning and quality Project implementation, as relevant; provide further support to the Project team as necessary, including support in drafting Project related terms of references, organizing Project workshops etc.
    • Promote the dissemination of knowledge and lessons learned in the project at national and international events.

    10

    Reporting Structure

    The Project Manager reports to the Climate Change and Environment Portfolio Manager.

    Performance Indicators for Evaluation of Results

    • Project activities (including contract management) implemented effectively as per approved AWP and budget in line with the UNDP rules and regulations.
    • Delivery rate of the project in respect to the approved annual targets.
    • Communicating with national stakeholders to define fields of cooperation and attracting additional financing and in-kind contributions in order to fulfill the project objectives.
    • High visibility of the Project in Turkey.
    • Quality of deliverables received from the 3rd parties.
    • Successful dissemination of experience acquired and lessons learned.

    Other Considerations

    The Project Manager will be based in Ankara and will be provided with office space at UNDP Country Office in Ankara and office facilities within the Ministry of Environment and Urbanization building in Ankara.

    Interested individuals shall provide a letter of motivation as a part of their online application focusing on the applicant’s skills and capabilities against the required qualifications (in English).

    UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

     

    Corporate Competencies

    • Demonstrates commitment to UNDP’s mission, vision and values.
    • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
    • Demonstrating/safeguarding ethics and integrity 
    • Demonstrate corporate knowledge and sound judgment
    • Self-development, initiative-taking
    • Acting as a team player and facilitating team work
    • Facilitating and encouraging open communication in the team, communicating effectively
    • Creating synergies through self-control
    • Managing conflict
    • Learning and sharing knowledge and encourage the learning of others.
    • Informed and transparent decision making

    Functional Competencies

    • Excellent knowledge of project management,
    • Demonstrates strong analytical skills,
    • Promotes team work, contributes towards building team consensus,
    • Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback,
    • Consistently approaches work with energy and a positive, constructive attitude
    • Good teamwork skills,
    • Demonstrates openness to change and ability to manage complexities.

    Development and Operational Effectiveness

    • Ability to lead strategic planning, results-based management and reporting
    • Ability to lead formulation, implementation, monitoring and evaluation of development programmes and projects
    • Ability to formulate and manage budgets, manage contributions and investments, manage transactions, conduct financial analysis, reporting and cost-recovery,
    • Good knowledge of the Results Management,
    • Good ICT skills, knowledge of ERP systems,
    • Ability to implement new systems and affect staff behavioral/ attitudinal change.
    • Knowledge of systems for gender mainstreaming and capacity development and interagency collaboration and ability to apply to strategic and/or practical situations

    Management and Leadership

    • Focuses on impact and result for the client and responds positively to feedback,
    • Supports teams effectively and shows conflict resolution skills,
    • Consistently approaches work with energy and a positive, constructive attitude,
    • Demonstrates strong oral and written communication skills,
    • Builds strong relationships with clients and external actors,
    • Remains calm, in control and good humored even under pressure,
    • Demonstrates openness to change and ability to manage complexities.

     

    The incumbent should possess the following qualifications and experience:

     

    Minimum Requirements

    Assets

    General Qualifications

    • Master’s Degree or higher in business administration/economics, engineering, political/social sciences, land use planning or design, climate change or environment management or disaster risk reduction or related fields. In the absence of an advanced degree, equivalent professional experience of minimum 12 years in the relevant fields will be compensating together with the graduate degree;
    • Full proficiency in English.
    • Excellent command of office software, such as word processors, spreadsheets, databases.
    • PhD Degree in any field.

    Professional Experience and Qualifications

    • Minimum 10 years of relevant professional experience;
    • Minimum 8 years of experience working with international institutions/organizations;
    • Minimum 5 years of experience in project cycle management.
    • More than 12 years of relevant professional experience will be an asset;
    • More than 7 years of experience in project cycle management will be an asset.

    Specific Experience and Qualifications

    • Proven experience of at least 7 years with regards to climate change adaptation and policy making;
    • Good knowledge and proven experience on not only technical level but also at managerial level about climate change;
    • National and/or international work experience specifically on climate change adaptation at policy making
    • Experience in working with national and/or local governments not less than 3 years.
    • Experience in at least 1 project in collaboration with government organizations will be an asset;
    • Experience in at least 1 project within the rules and contractual procedures of EU will be an asset;
    • Experience in at least 1 project within the rules and contractual procedures of UNDP will be an asset.

    Notes:

    • Internships (paid/unpaid) are not considered professional experience.
    • Obligatory military service is not considered professional experience.
    • Professional experience gained in an international setting is considered international experience.
    • Experience gained prior to completion of undergraduate studies is not considered professional experience.

    The incumbent of the position should strictly avoid

    • any kind of discriminatory and abusive behaviour including gender-based discrimination 
    • any kind form of sexual harassment, sexual exploitation and abuse 

    The incumbent of the position should ensure that 

    • human rights and gender equality is prioritized as an ethical principle within all actions;
    • activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
    •  any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;
    •  differentiated needs of women and men are considered;
    •  inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
    • necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced;
    • zero tolerance principle to sexual harassment, sexual exploitation and abuse is prioritized.

    UNDP prioritizes gender equality and women’s empowerment approach in all its actions, workplace relations and implementations as well as gender parity in representation to create a workplace which is equally inclusive of women, men and persons with other gender identities. Temporary special measures will be instituted to ensure appointment of personnel of under-represented genders at grades and in roles where they are under-represented

    Qualified women candidates are encouraged to apply.

     

     

    Important applicant information

    All posts in the SC categories are subject to local recruitment.

    Applicant information about UNDP rosters

    Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

    Workforce diversity

    UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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    Contract Duration: 12 months, possibility of renewal based on the satisfactory performance and availability of funding)

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