“UNDP is the UN’s global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in about 170 countries and territories, including Indonesia, working to eradicate poverty while protecting the planet. UNDP supports implementation of the Sustainable Development Goals (SDGs). In Indonesia, UNDP works with the Government to integrate SDGs into national plan and policies.”

a. Project Context

Archipelagic and Island States (AIS) around the globe face common development challenges that inhibit their ability to live prosperously and grow sustainably. Many are facing existential threats that include climate change, natural disasters, marine pollution, marine plastic debris, unsustainable fisheries, and ocean (un)sustainability. Failing to protect our oceans and address climate change will have catastrophic social and economic effects for people around the world.

The UNDP Oceans Action Hub estimates the global market value of marine industries and costal resources to be approximately USD $3 to 6 trillion annually. However, natural disasters such as cyclones and tsunamis cause immense per-capita damage to AIS, and risk reversing decades of development gains. In 2010, natural disasters affected more than 200 million people, caused nearly 270,000 deaths, and resulted in USD $110 billion in damages, of which Indonesia has experienced first-hand. Demak regency in Central Java has had eleven bridges destroyed by climate change related events, more than 300 houses submerged by floods, and two villages displaced due to rising sea levels. In Semarang, up to 4,000 hectares of land are vulnerable to flooding, and in North Jakarta, floods affect two million people annually.

Irrespective of their size and development, AIS have geographic circumstances that create unique development challenges and opportunities. The oceans and seas around AIS, constitute a much larger area than their inland territory, especially when Exclusive Economic Zones (EEZ), continental shelves, and extended continental shelves are considered. However, AIS have differing levels of dependence on the marine environment.

After a sideline discussion on the 5th of June 2017 at the Ocean Conference in New York City, a follow-up Conference on the Archipelagic and Island States Forum was held in Jakarta on the 21st – 22nd of November 2017. This resulted in a common understanding among participating countries that a forum could be an innovative vehicle for effectively addressing climate change and marine issues. In addition, the forum would be a concerted response to SDG 14: the conservation and sustainable use of oceans, seas, and marine resources for sustainable development. It is the agreed position of participating countries that the AIS Forum (“the Forum”) can be influential in mitigating climate change and the pursuit of social and economic sustainability. The Forum will create a space for financing innovative solutions and technologies, as well as engendering collaboration between stakeholders.

The AIS Forum is designed to include island states and archipelagic countries regardless of their location, size, and level of development. There are regional initiatives that allow island states to connect with and aid one another. However, a global initiative that brings together all AIS is yet to exist. The AIS Forum will create a unique grouping of nations to address the challenges of sustainable ocean resource use, climate change resilience, ocean pollution, emergency management, and sustainable fisheries.

b. The Establishment of Archipelagic and Island State Forum Secretariat Support Facility

Following the first Ministerial Meeting of the AIS Forum held from the 31st of October until the 2nd of November 2018, the Government of Indonesia and the United Nations Development Programme, signed a Letter of Intent that agreed to establish an AIS Forum Secretariat. The AIS Forum Secretariat is an administrative organ that will manage and execute the operations of the Forum. The Secretariat is responsible for directing the Forum’s program of events, managing the AIS Fund Facility and other finances, maintaining relationships with Participants, and developing stakeholder networks.

It is proposed that the AIS Secretariat be established on an interim basis under the direction of the United Nations Development Programme. The Secretariat will be housed at UNDP offices in Jakarta, Indonesia. UNDP will staff and manage the Secretariat in consultation with the Government of Indonesia and the participating countries. This interim management will last for three years or until otherwise decided through agreement between the UNDP and the Government of Indonesia.

The UNDP AIS Support Facility will have key services to facilitate:

•    Provision of substantial and technical inputs from UNDP Indonesia’s in-house-expert and global network, to ensure activities implemented by the AIS Forum Support Facility achieve the expected outputs;
•    Mobilizing new resources to support AIS Forum related activities;
•    Facilitating operations by recruiting qualified staff and procuring relevant goods and services to be handed over to the AIS Forum Secretariat;
•    Provision of institutional capacity building for the AIS Forum Secretariat;
•    Facilitating transfer of knowledge;
•    Facilitating start-ups, youth, academia, civil societies, researchers, indigenous peoples, NGOs, and the private sector engagement; and,
•    Accounting and reporting of financial resources.

The following are AIS Forum Support Facility/Secretariat’s roles:

•    The required mechanisms as international secretariat is in place.
•    AIS Forum Secretariat is able to manage its own operation (human resources management, procurement etc) and financing.

For those reasons, the UNDP Indonesia requires the services of an experienced Technical Assistant to provide programme support in ensuring high quality, accuracy and consistency of work. The Technical Assistant works in close collaboration with AIS’ partner such as Coordinating Ministry of Maritime Affairs and Investment as required to exchange information and support programme delivery. S/he must ensure the high quality of project development as well as assist in day-to-day project implementation and produce the specified project documents. Under the overall guidance of the Project Coordinator, the Technical Assistant provides project support services ensuring high quality of work, ensures accurate, timely and properly recorded/documented service delivery.

1.    Support the project team to ensure the effective project planning and implementation focusing on achievement of the following results: provision of technical support assistance of the AIS’ technical aids and capacity building initiatives in the project implementation.
•    Effective assistant to the project coordinator in achieving compliance to performance indicators/success criteria, targets and milestones.
•    Timely identification of the development of issues and policies in related to the AIS programme.
•    Establishment of mechanism for coordination, dialogue, and learning among the stakeholders in AIS participating countries. 
•    Effective assistance to the Project Coordinator in designing the consultation and inception of project document’s concept and its components.
•    Support the Project Coordinator to identify potential ideas for new project development by promoting smart and innovative solutions.

2.    Support effective stakeholder managements for the AIS project focusing on the following result:
•    Effective support to the Project Coordinator in identification of key partners/stakeholders to ensure synergies and support from the Government of Indonesia, AIS participating countries’ embassy and other relevant stakeholders.
•    Identification of each actor’s mandate, plan, map activities, work areas and strengths/weakness.
•    Contribution to the knowledge products such as best practice and lessons learnt for knowledge sharing; ensure dissemination and utilization of knowledge products.
•    Participation in the training for operations/project staff.

3. The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that 
•    human rights and gender equality is prioritized as an ethical principle within all actions;
•    activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
•    any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;
•    differentiated needs of women and men are considered;
•    inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
•    necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.

CORE COMPETENCIES
•    Demonstrating/safeguarding ethics and integrity
•    Self-development, initiative-taking
•    Creating an environment of creativity and innovation
•    Creating and promoting enabling environment for open communication
•    Learning and sharing knowledge across the organization and building a culture of knowledge sharing and leaning
•    Fair and transparent decision making
•    Demonstrate corporate knowledge and sound judgment
•    Acting as a team player and facilitating teamwork in a team of multi-diversity background
•    Creating synergies through self-control, managing conflict
•    Acting as a team player and facilitating teamwork, including working in teams and empowering project staff to create an enabling gender equality environment on non-hierarchical bases.
•    Facilitating and encouraging open communication in the team, communicating effectively including communication skills to exchange information, and key ideas in a manner that engages the audience and helps others to understand and retain messages about gender equality and parity
•    Managing conflict, including conflict resolving skills to manage gender barriers and gender-blind behaviors within the project and with partners

FUNCTIONAL COMPETENCIES
Results-Based Programme Development and Management
Contributes into results through provision of information
•    Provides information and documentation on specific stages of projects implementation
•    Researches linkages across programme activities to identify critical points of integration

Building Strategic Partnership
Maintaining information and databases
•    Analyzes general information and selects materials in support of partnership building initiatives
•    Maintain an established network of contacts for general information sharing and to remain up-to-date on partnership related issues

Promoting organizational Learning and Knowledge Sharing
Basic research and analysis
•    Researches best practices and proposes new, more effective ways of doing things

Job Knowledge/Technical Expertise
Fundamental knowledge of processes, methods and procedures
•    Understands the main processes and methods of work regarding to the position
•    Possesses basic knowledge of organizational policies and procedures relating to the position and
•    applies them consistently in work tasks
•    Strives to keep job knowledge up-to-date through self-directed study and other means of learning
•    Demonstrates good knowledge of information technology and applies it in work assignments
•    Promotes knowledge management on gender equality issues
•    Theoretical and/or practical knowledge of gender equality and women’s empowerment in development programming
Global Leadership and Advocacy for UNDP’s Goals
Research and analysis
•    Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences

Client Orientation
Maintains effective client relationships
•    Reports to internal and external clients in a timely and appropriate fashion
•    Organizes and prioritizes work schedule to meet client needs and deadlines
•    Establishes, builds and sustains effective relationships within the work unit and with internal and
•    external clients
•    Responds to client needs promptly

Education:*    

Diploma (3 years) in Public Administration, Economics, Political Sciences, Social Sciences, Marine Science or other relevant fields of study.

Experience:*    Minimum 4 years of relevant professional experience for Diploma Degree or 2 years for bachelor’s degree, preferably in the field of development
 

Language Requirements:    

•    Ability to written and spoken English is required;

Other Requirements:    

•    Demonstrated familiarity with UNDP development projects in Indonesia is an advantage
•    Knowledge of and experience in supporting administration of Government of Indonesia funded project will be highly desirable.
•    Demonstrated familiarity working with Embassies would be highly desirable.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.?We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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Contract Duration: 6 months with possible extension