Project Clerk For Strengthening Forest Area Planning and Management in  Kalimantan (Kalfor) – (Jakarta) – SC2 (For Indonesia Natinality Only) 250 views

Project Clerk For Strengthening Forest Area Planning and Management in  Kalimantan (Kalfor) – (Jakarta) – SC2 (For Indonesia Natinality Only)

  • Added Date: Tuesday, 26 November 2019
  • Deadline Date: Saturday, 30 November 2019
  • Organization: UNDP – United Nations Development Programme
  • Country: Indonesia
  • City: Jakarta
  • Contract Type: Service Contract (SC)
  • Post Level: SB1
  • “UNDP is the UN’s global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in about 170 countries and territories, including Indonesia, working to eradicate poverty while protecting the planet. UNDP supports implementation of the Sustainable Development Goals (SDGs). In Indonesia, UNDP works with the Government to integrate SDGs into national plan and policies.”


    The UNDP Indonesia and the Government of Indonesia collaborate to run a project entitled “Strengthening Forest Area Planning and Management in  Kalimantan (Kalfor)”.  The project is focused on the Kalimantan island. The island has to suffer from habitat loss, habitat degradation, overexploitation of biological resources and pollution. This is due to high demand on land or area for agricultural activities. Forest land conversion for palm oil production is blamed to be the highest portion in the process of forest land conversion. It is estimated that the conversion may exceed 9 million hectares, accounting for 26% of deforestation between 2005 and 2010. In the last 10 years, the average deforestation rate associated with palm oil production has been 300,000 ha/year. Expansion potential of oil palm plantation is estimated to be 24.5 million hectares of which 10.3 million hectares will be in Kalimantan up from the current planted area of 3.164 million hectares.


    Researchers calculated that 47% of oil palm plantation development from 1990 to 2010 in Kalimantan was at the expense of intact forests, 22% at secondary or logged forests, and 21% at agro-forests, a mix of agricultural land and forests. Only 10% of expansion occurred in non-forested areas. It is estimated that by 2020, under current  development scenarion, it would convert 9,384,400 hectare of Kalimantan’s forest of which approximately 90% is forested lands with 41% intact forests, leading to massive carbon emissions.


    Palm oil land areas have very low biodiversity values and their expansion causes near total loss of habitat value and habitat fragmentation and degradation, heavily impacting on biodiversity and ecosystem services on the island. Furthermore, oil palm monoculture contains lower biodiversity value due to the absence of the major components of forest vegetation, including forest trees, lianas and epiphytic orchids. Palm oil plantations were also reported to have caused water supply problems at downstream as a result of water use and fertilizer and pesticide application. These threats pose not only a negative impact on biodiversity and ecosystem services, but also have a significant economic cost to the provinces and the nation, from loss of natural capital. These are considered underlying causes include population growth, poverty, unclear land titles and tenure rights and weak natural resource governance.


    In order to safeguard Kalimantan’s globally significant biodiversity, it is critical for Indonesia to pursue a green economic growth path. Indonesia needs to define, plan for and create a better balance between the development and management of major estate crops such as rubber, coffee, and oil palm, and the need for improved forest protection. Improvement in palm oil siting and forest landscape planning and management in Kalimantan is one of the most important components for achieving the green development vision.  To implement this issue, UNDP is working closely with he Ministry of Environment and Forestry (KLHK) to run the Kalfor project.


    The Kalfor project is designed to develop and implement various approaches to enhance protection of forested areas in non-national state forest land (APL), as well as lands within the convertible forest (HPK) category, both of which are subject to potential conversion (administratively and/or physically) to estate crops and other land uses.  The project thus focuses on creating more effective land allocations and management of forest areas with high biodiversity and ecosystem services in the context of potential estate crop development in Kalimantan and particularly in the Heart of Borneo (HoB) area. Competing priorities between the country’s targeted increase in palm oil production and associated growth and employment targets for the sector need to be reconciled with commitments at both national and international levels to reducing rates of deforestation, forest fires and associated GHG emissions and biodiversity loss.


    The project intervention will be focused on three pilot provinces: West Kalimantan, Central Kalimantan and East Kalimantan. The project aims to strengthen the capacity of the Ministry of Environment and Forestry (MoEF) and other key government institutions such as the National Planning Authority (Bappenas), the National Land Board (BPN) and Province/district governments  as well as relevant sub-national government institutions to protect areas with retained forest cover from conversion to other landuses including estate crops. The project is structured into four components, with each component comprising a complementary suite of two to three outputs:

    Concrete practices designed to consider and take account of biodiversity and ecosystem services will be mainstreamed into policies and practices for forest area planning and management and into land allocation decision-making for strategic plantations/commodities siting. In relation to this, UNDP is looking for a highly qualified individual to be a Project clerk.


    This position is located primarily in project management unit in Jakarta Office under overall guidance of NPM of the Kalfor Project to support the project on a day-to-day basis to cover the administrative process.

    1.           Support the project team to ensure effective project planning and implementation focusing on achievement of the following results:

    •     Compiles, summarizes, and presents basic information/data on specific project and related topics or issues.

    •     Reviews project documents for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval.

    • Implement project standard operating procedures in line with the government and UNDP’s regulations;

    2. Support to the effective reporting on progress of project implementation

    • Support to the preparation of annual and quarterly work plans as well as project board meetings, audit, operational and financial closure of a project.
    • Support to the preparation of quarterly project reports, in line with the monitoring and reporting guidelines and presents it to the project assurance team on a timely manner;
    • To provide administrative support for preparation of results oriented progress reports.

    3.   Provides administrative support to the Project Management Unit focusing on achievement of  the following  results:

    • Support the focal point for administrative, HR, Procurement, Security and office coordination of project implementation activities to  process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, security compliance, etc.
    • Provision of general office assistance such as response to simple information requests and inquiries; reviews, logs and routes incoming correspondence; establishment of filling system and maintenance files/records; organization of meetings, workshops; routine administrative tasks, including maintaining attendance records, assessing telephone billing, etc.
    • Effective implementation of operations policies for gender sensitive approach at the project level


    4. Support strategic partnerships, communication  and support to the implementation of resource mobilization

    • Support in updating database of the relevant public and development partners private sector, civil society and other stakeholders who are counterparts for the project;
    • In coordination with UNDP’s Communication unit and other relevant counterpart communications department, support documentation of the project activities as a tool to communicate results, deepen stakeholder knowledge and buy-in to the project, and resource mobilization for the project.
    • Effective contribution to  learning and knowledge sharing in gender analysis and gender mainstreaming


     5.Supports knowledge building and knowledge sharing focusing on achievement of the following results:

    • Participation in the trainings for the operations/ projects staff.
    • Contributions to knowledge networks and communities of practice.
    • Effective contribution to  learning and knowledge sharing in gender analysis and gender mainstreaming


    6. The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that 

    • human rights and gender equality is prioritized as an ethical principle within all actions;
    • activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
    • any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;
    • differentiated needs of women and men are considered;
    • inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
    • necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.


    • Ability to perform a variety of repetitive and routine tasks and duties related to programme support
    • Ability to review data, identify and adjust discrepancies
    • Ability to handle a large volume of work possibly under time constraints
    • Good knowledge of administrative rules and regulations
    • Detailed knowledge and understanding of clerical, administrative, secretarial best practices and procedures, in-depth knowledge of office software applications relating to word processing data management presentation, ATLAS, as required
    • Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service
    • Ability to organize and complete multiple tasks by establishing priorities
    • Acting as a team player and facilitating team work, including working in teams and empowering project staff to create an enabling gender equality environment on non-hierarchical bases 
    • Facilitating and encouraging open communication in the team, communicating effectively, including communication skills to exchange information, and key ideas in a manner that engages the audience and helps others to understand and retain messages about gender equality and parity 
    • Creating synergies through self-control
    • Managing conflict, including conflict resolving skills to manage gender barriers and gender blind behaviors within the project and with partners
    • Collects and compiles data with speed and accuracy identifying what is relevant and discarding what is not, records it in an accessible manner and maintains data bases
    • Thoroughly and methodically collects, verifies and records data demonstrating attention to detail and identifying and correcting errors on own initiative
    • Transmits file data; creates and generate queries, reports and documents utilizing databases, spreadsheets, communications and other software packages with speed and accuracy
    • Interprets data, draws conclusions and/or identifies patterns which support the work of others
    • Creates, edits and presents information (queries, reports, documents) in visually pleasing, clear and presentable formats such as tables, forms, presentations, briefing notes/books and reports using advanced word processing and presentation functions and basic database and spreadsheet software
    • Edits, formats and provides inputs to correspondence, reports, documents and/or presentations using work processing, spreadsheets and databases meeting quality standards and requiring minimal correction
    • Shows sound grasp of grammar, spelling and structure in the required language
    • Ensures correspondence, reports and documents comply with established UN standards
    • Ability to produce accurate and well documented records conforming to the required standard
    • Organises and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships
    • Plans, coordinates and organises workload while remaining aware of changing priorities and competing deadlines
    • Demonstrates ability to quickly shift from one task to another to meet multiple support needs
    • Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support
    • Acting as a team player and facilitating team work, including working in teams and empowering project staff to create an enabling gender equality environment on non-hierarchical bases
    • Promotes knowledge management on gender equality issues
    • Theoretical and/or practical knowledge of gender equality and women’s empowerment in development programming
    • Ability to consider that men and women are effected differently from different interventions and needs to be approached differently. 


    Minimum High School


    At least 3 years’ experience for High School;
    Diploma 3 Degree (3 years of education) with 2 year of work experience
    Bachelor with 1 year  of experience . (could be inclusive of 6 months internship with UNDP /UN)

    Language Requirements:
    • Good in written and spoken English is required;
    • Fluency in written and spoken Bahasa Indonesia is required.

    Other Requirements:
    • Knowledge of and experience in supporting administration of international cooperation projects will be highy valued
    • Fully computer literate (MS Office);
    • Demonstrated keen interest in the work of the UN;
    • Demonstrated the ability to successfully interact with individuals from different cultural backgrounds and beliefs which include willingness to try and understand and be tolerant of different opinions and views;
    • Good inter-personal skills;
    • Full time availability for project management support duties is essential;
    • Familiar with Government and UN/UNDP procedures would be desirable.


    UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. Female candidates are strongly encouraged to apply . All applications will be treated with the strictest confidence.


    UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements

    Contract Duration: 12 months (with possibility of extension)

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