“UNDP is the UN’s global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in about 170 countries and territories, including Indonesia, working to eradicate poverty while protecting the planet. UNDP supports implementation of the Sustainable Development Goals (SDGs). In Indonesia, UNDP works with the Government to integrate SDGs into national plan and policies.”
The Government of Indonesia (GoI) has committed to address climate change including risks and vulnerabilities that could have implications to the national development agendas. Up to now, GoI has enacted several climate change policies, i.e RAN-GRK, RAN-API, and NDC. To finance the climate change actions, the government has to ensure that it not only has adequate funding but also to track and monitor the results of the programmes it implements. In addition to addressing the direct challenge of climate change, the GoI also needs to overcome the differential impact of climate change on gender and poverty.
To address those needs, the MoF through the Fiscal Policy Agency (BKF) worked together with the UNDP within the framework of Sustainable Development Financing (SDF) Phase 2 project. The project aims to restructure Indonesia’s development planning and budget making processes to a more integrated approach when tackling climate change by promoting gender equality, transparency, and participation-based principles and standards as well as poverty reduction. The implementation of the project will utilize partnerships with Government counterparts and Civil Society Organizations to collaborate for effective and efficient results.
One of outputs of SDF project focuses on strengthening the policy and processes to ensure that climate change finance is achieving national objectives (NDC targets and SDGs goals) and identify synergies between climate related and sustainable development benefits (e.g. poverty reduction, social and gender equality etc.). The project will support the development of a guidance for sector climate-relevant pilot projects of the selected ministries with high impact to gender and poverty to better contribute towards gender transformative change and adaptive capacity of poor women and men.
The SDF Phase 2 is a project under the UNDP CO’s Innovative Financing Lab, a dynamic platform with multi-sectorial partnership delivering new models of financing towards SDGs. To support the project, the Project Clerk for Gender and Climate Finance post is established to provide effective and efficient support to the overall effort of UNDP and the SDF project through improvement of system, tools and mechanisms for policy and strategy planning, reporting, monitoring, analysis and evaluation.
Under the supervision of the Technical Advisor for Development Finance and Technical Associate for Public Climate Finance, the Project Clerk for Gender and Climate Finance provides programme support services ensuring high quality, accuracy and consistency of work in relation to gender and climate finance component of SDF Phase 2 project. The incumbent works in close collaboration with the IFL and SDF team, as well as other project teams in the Country Office (CO) as required to exchange information and support programme delivery. The incumbent is expected to exercise full compliance with UNDP programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.
1. Support the project team to ensure effective project planning and implementation focusing on achievement of the following results:
- Compiles, summarizes, and presents basic information/data on specific project and related topics or issues
- Reviews project documents for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature, identifies inconsistencies, distributes project documents to relevant parties upon approval
- Implement project standard operating procedures in line with the government and UNDP’s regulations;
2. Support to the effective reporting on progress of project implementation
- Support to the preparation of annual and quarterly work plans as well as project board meetings, audit, operational and financial closure of a project.
- Support to the preparation of quarterly project reports, in line with the monitoring and reporting guidelines and presents it to the project assurance team on a timely manner.
- To provide administrative support for preparation of result oriented progress reports.
3. Provides administrative support to the Project Management unit focusing on achievement of the following results:
- Support the focal point for administrative, HR, Procurement, Security and office coordination of project implementation activities to process and follow-up on administrative action, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, security compliance, etc.
- Provision of general office assistance such as response to simple information requests and inquiries, reviews, logs and routes incoming correspondence, establishment of filling system and maintenance files/records, organization of meetings, workshops, routine administrative tasks, inclusing maintaining attendance records, assessing telephone billing, etc.
4. Support strategic partnerships, communication and support to the implementation of resource mobilization
- Support in updating database of the relevant public and development partners private sector, civil society and other stakeholders who are counterparts for the project.
- In coordination with UNDP’s Communication unit and other relevant counterpart communications department, support documentation of the project activities as a tool to communicate results, deepen stakeholder knowledge and buy-in to the project, and resource mobilization for the project
5. Supports knowledge building and knowledge sharing focusing on achievement of the following results:
- Participation in the trainings for the operations/projects staff
- Contributions to knowledge networks and communities of practice.
6. The incumbent of the position should avoid any kind of discriminatory behaviour including gender discrimination and ensure that
- Human rights and gender equality is prioritized as an ethical principle within all actions;
- Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
- Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations includings including data production;
- Differentiated needs of women and men are considered;
- Inclusive approach is reflected within all actions and implementations, in the sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
- Necessary arrangements to provide gender parity within all committees, meetings, trainings etc.
- Ability to perform a variety of repetitive and routine tasks and duties related to programme support
- Ability to review data, identify and adjust discrepancies
- Ability to handle a large volume of work possibly under time constraints
- Good knowledge of administrative rules and regulations
- Detailed knowledge and understanding of clerical, administrative, secretarial best practices and procedures, indepth knowledge of office software applications relating to word processing data management presentation, ATLAS, as required
- Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service
- Ability to organize and complete multiple tasks by establishing priorities
- Collects and compiles data with speed and accuracy identifying what is relevant and discarding what is not, records it in an accessible manner and maintains data bases
- Thoroughly and methodically collects, verifies and records data demonstrating attention to detail and identifying and correcting errors on own initiative
- Transmits file data; creates and generate queries, reports and documents utilizing databases, spreadsheets,communications and other software packages with speed and accuracy
- Interprets data, draws conclusions and/or identifies patterns which support the work of others
MANAGING DOCUMENTS, CORRESPONDENCE AND REPORTS
- Creates, edits and presents information (queries, reports, documents) in visually pleasing, clear and presentable formats such as tables, forms, presentations, briefing notes/books and reports using advanced word processing and presentation functions and basic database and spreadsheet software
- Edits, formats and provides inputs to correspondence, reports, documents and/or presentations using work processing, spreadsheets and databases meeting quality standards and requiring minimal correction
- Shows sound grasp of grammar, spelling and structure in the required language
- Ensures correspondence, reports and documents comply with established UN standards
- Ability to produce accurate and well documented records conforming to the required standard
PLANNING, ORGANIZING AND MULTI-TASKING
- Organises and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships
- Plans, coordinates and organises workload while remaining aware of changing priorities and competing deadlines
- Demonstrates ability to quickly shift from one task to another to meet multiple support needs
- Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support
Promoting learning and knowledge management/sharing is the responsibility of each staff member.
Diploma (3 years) in Public Administration, Economics, Political Sciences, Social Sciences, Health, Engineering or other relevant fields of study
Minimum 3 years of relevant professional experience for Diploma Degree or 1 years for bachelor’s degree , preferably in the field of Development
Ability to written and spoken English is required
- Demonstrated familiarity working with UN agencies and government is an advantage
- Familiar with Government and UN/UNDP procedures would be desirable
- Good inter-personal and team building skills.
- Full time availability for project management support duties is essential.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. Female candidates are strongly encouraged to apply . All applications will be treated with the strictest confidence.
UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements
Contract Duration: Initially 1 year with possible extension