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Project Assistant
Nairobi, Kenya
Salary range: Confidential | Contract type: Temporary
You have 21 days left to apply for this job.
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Job Summary
icipe seeks to recruit a Project Assistant in the Arthropod Pathology Unit, Plant Health Theme to support the implementation of the European Union-funded Fall Armyworm IPM project and other project initiatives. The position is tenable in Nairobi at the icipe Duduville campus. This is two-year contract, renewable subject to continued project needs, funding for the position, and performance of the staff member. This is a nationally recruited position. A competitive compensation package will be offered to the right candidate. Only shortlisted candidates will be contacted.
Responsibilities
Support the programme management team in follow-up of action points.
- Assist in preparing programmatic meeting materials.
- Anticipate and facilitate the programme’s inventory needs to ensure effective implementation of the EU-Fall Armyworm project.
- Facilitate and keep track of establishment of sub-contract, partner reporting and fund disbursement, documentation approvals and dispatches from EU-FAW IPM project and other administrative offices/departments within and outside the host institution.
- Facilitate staff and student recruitments and renewal of contracts.
- Develop outreach materials from the project activities with support from the project scientists and students.
- Create and manage electronic and manual filing systems, and maintain and update files and records, archiving and storage.
- Support in planning and organising internal and external meetings, archiving of meeting proceedings and minutes, workshops and other events (e.g. folders and materials, registration forms, workshop programmes and name tags, follow up on payments and settlement of working advances, documentation and filing of proceedings).
- Handle maintenance of office assets and keep an inventory of equipment and procured supplies.
- Coordinate all staff travel arrangements and logistical support in conjunction with the relevant departments at host institution, including handling of travel requests and travel expense reports, accommodation and working advances.
- Respond to routine correspondence, and handle e-mail, telephone communication, requests, enquiries and other communication systems and processes to appropriate parties.
- Establish and maintain a key contact database and email list of all project teams and partners, collaborators and other stakeholders.
Job Requirements Required education: Bachelor’s degree
Required relevant work experience: 3 years
Required languages: English (Spoken: fluent | Written: fluent)
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