Program Officers/Managers – Turkey 321 views

Program Officers/Managers – Turkey

  • Job ID:

    • #3427383
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    Closing date:
    18 Dec 2019

    Chemonics seeks program officers/managers for a DFID-funded education program under ISD. Turkish nationals are encouraged to apply.

    The program officers/managers will help develop and manage partnership with new sub-awardees implementing activities working with field-based team and Educational Directorates (ED) in Syria. Based in Gaziantep, Turkey, they will serve as empowered accounts managers who plays a central role in developing and managing sub-awards with assigned NGO implementing partners, in full compliance with DFID and Chemonics regulations and policies. The program officers/managers will develop and maintain collaborative partnerships with the local NGOs (downstream partners) to foster program objectives, as well as with field-based team and EDs in Syria as conditions permit, and serve as the primary party responsible for development and management of sub-award activities, working in close cooperation with other team members. The program officers/managers will report to the program team lead. We are seeking individuals who have a passion for making a difference in the lives of people around the world.

    Responsibilities Include:

    ● Draft grants package including grant agreement, detailed budgets, risk assessments, modification budgets, negotiation memoranda, sub-award implementation plan and payment schedules

    ● Organize and facilitate kick-off meetings with sub-awardees to review sub-award agreements, and regulations and requirements related to reporting, procurement if any, monitoring, and payment requests

    ● Complete review of subawardee due diligence and code of conduct submissions, identifying deficiencies and designing and implementing a capacity building plan to fill these gaps

    ● Identify any remaining technical capacity gaps after inception training and develop a capacity building plan to address these gaps, reporting on progress as requested by supervisor

    ● Oversee the implementation of technical training and/or coaching for subawardee to ensure that they fully understand and are able to implement ISD’s technical activities at an acceptable quality

    ● Closely monitor implementation against work-plan, proactively identifying issues and working to resolve them, seeking assistance from other ISD colleagues and supervisor as needed

    ● Provide technical and management assistance to the sub-awardee during the implementation phase to identify issues and assist the sub-awardee to respond to them in a timely manner

    ● Review and approve or provide feedback on the sub-awardees’ monthly deliverables

    ● Review sub-awardee’s monthly financial reports according to DFID’s and Chemonics’ rules and regulations and work with the sub-award team to prepare payment requests accordingly

    ● Regularly report on implementation progress successes and lessons learned, and contribute to quarterly and annual reporting and review processes, including by preparing regular updates on sub-awardee capacity and performance, implementation update,s and success stories

    ● Coordinate with the grants and procurement teams to ensure effective sub-award implementation, compliance, and adherence to procurement requirements

    ● Maintain complete and accurate sub-award files, both hard and soft copy, using the Chemonics sub-awards file checklist

    ● Verbally provide reports to donors during check-in meetings and participate in coordination meetings with implementing partners.

    ● Respond to requests for information from the donor and implementing partners

    ● Coordinate with field staff providing clear guidance on priority tasks in the field working closely with monitoring, evaluation, and learning team

    ● Complete incident reports as needed

    ● Respond in a timely manner to cases/issues raised through Chemonics’ complaints and CSG reporting mechanisms, as directed by the staff member responsible for the management of the system

    ● Provide technical implementation and capacity building to other program officers in their area of expertise

    ● Adhere to Chemonics’ professional code of ethics

    ● Be flexible to irregular work hours and undertake other duties as assigned by the supervisor and/or team lead to ensure the overall effective implementation of Chemonics’ program activities


    ● University degree in social sciences, education, psychology, business administration, or related area

    ● Minimum three years of relevant experience working with project design, development and management of relevant donor-funded community development projects in the region

    Expertise in primary education, child protection and safeguarding, emergency preparedness, and/or other technical areas relevant to Chemonics’ work strongly preferred

    ● Strong organizational, management, financial, and administrative skills and proven track record of timely completion of assigned tasks

    ● Ability to think creatively and be flexible in addressing implementation concerns

    ● Enthusiasm to learn more about Chemonics’ area of work and contribute own knowledge to the team

    ● Demonstrated ability to work effectively in teams with a demonstrated capacity to both lead and follow

    ● An up-to-date understanding and knowledge of the political environment and social conditions in Syria and demonstrated analytical ability and understanding of local and regional political context

    ● Experience in working with local organizations on program design and assessing technical and programmatic capacities

    ● Field experience with NGOs, preferably including experience in Syria, experience monitoring and evaluating field projects, and ability/willingness to travel in Turkey

    ● Professional proficiency speaking, reading, and writing English and Arabic required

    ● Demonstrated leadership, versatility, and integrity

    Please be advised that this is a local position and as such only applications from candidates with a valid Turkish ID will be considered.

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