Program Administrator – Beyond Your Edge Leadership Program 3 views0 applications 20 views

Organizational Overview

WMG Management Consultants Ltd. (est 2008) is a registered consultancy firm based in Nairobi, Kenya and working in East Africa and the Great Lakes Region. WMG works to ensure the success of development projects through exemplary strategy design and execution; targeted training and focused leadership development.

The primary purpose of the position is to facilitate and ensure the smooth running of the Beyond Your Edge program (https://beyondyouredge.or.ke) in terms of operations and administration along the sound principles of professionalism and timeliness to ensure quality delivery of services to clients. The position works with the Director of WMG and the supporting coaches. The key duties and responsibilities include, but are not limited to:

1. Taking minutes in all meetings (planning or review meetings).
2. Maintaining a register of all attendees.
3. Preparing project documents as necessary.
4. Preparation for meetings in advance including liaising with mentor groups to ensure meetings are held as scheduled with full participation.
5. Liaising with the host for meetings to agree on:
   • project team members to coordinate agenda
   • venue, logistics and speaker
   • resource materials are in place e.g. LCD projectors, marker pens, paper.
6. Maintaining financial records as necessary and keeping tabs of expenses as they occur. Also ensuring payments are made on time to other consultants and service providers.
7. Maintain schedule for coaches, send emails and get their confirmation and maintaining Christine’s schedule and diary on coaching.
8. Maintain tracking tools.
9. Liaising with hotels and other service providers for the meetings. This includes:

• Air tickets
• Hotel bookings
• Facilitation costs
• Any other necessary aspects

Academic Qualifications

· Currently pursuing or obtained a bachelor’s degree in secretarial studies, International Relations, or other course that gives one qualifications of a certified administrative professional;

· Training in IT and computer technology;

· Training on formal communication and writing will be an added advantage;

Technical skills and abilities

1. Excellent interpersonal skills and ability to work successfully as part of a diverse team.

2. Excellent creativity and high-quality writing skills.

3. Proficiency in MS Office Knowledge, accounting software, database management.

4. Possess the relevant technology and IT skills including scheduling prioritization software, presentation software, graphics software, email, use of spreadsheets among others.

5. Ability to analyze information and make rational decisions.

6. High efficiency and professional conduct.

7. Capacity to work in a high paced environment.

8. Ability to multi-task without compromising the quality of processes and outputs.

9. Possess good grammar and ability to express him/herself in written and spoken English language.

10. Maintains discretion and confidentiality.

11. Exhibits polite and professional communication.

12. Ability to work independently with minimum supervision