Procurement Officer (National) 15 views0 applications 15 views

Overview of position

• In late 2019, parts of Somalia experienced some of the worst flooding in the country’s recent history resulting in several deaths & significant damage to infrastructure, crops, property & livestock. Further to this flood event, a joint assessment was undertaken by the WB & the FGS to assess the losses & damage caused by the floods & to develop a strategy for immediate recovery & longer term resilience building. As a result, the SCRP was formulated & financed by the WB to the FMOF. The project is aimed at supporting the recovery of livelihoods & infrastructure in flood & drought affected areas & strengthening the capacity for disaster preparedness nationwide.
• The SCRP is implemented by the PIU established within the FMOF with the UNOPS providing technical assistance for the project activities implementation.

Role objectives

The Procurement Officer embedded within the PIU team & reporting to the UNOPS Senior Project Manager will support the procurement tasks being undertaken by the Procurement Specialist of the PIU. S / he will assist the PIU Procurement Specialist in the procurement planning & operational activities as outlined below:

• Facilitate & provide input to the preparation of the SCRP annual procurement plan together with the corresponding work plans & schedules.
• Participate in market surveys & supplier assessments for the procurement of goods, services & works for SCRP activities implementation.
• Assist the PIU Procurement Specialist in the execution of procurement tasks such as drafting of bid documents / request for quotations, bid evaluation process, correspondences & contract documents, etc.
• Support to implement SCRP procurement activities in compliance with the established procurement procedures & guidelines.
• Advice & ensure the procurement documents are properly labelled with a unique identifier & securely maintained at the PIU designated electronic folders (or hard copy filing storages) in an orderly manner.
• Update & maintain the supplier database, contract register & the supplier evaluation records.
• Update & maintain the procurement tracking sheet showing up to date status of procurements & disseminate on a regular basis to PIU management to assist the management decisions.
• Develop & maintain a matrix for tracking call off orders made against framework agreement for SCRP operations showing the value & description of goods / services.
• Maintain lessons learned records & support capacity building of the team by sharing procurement related knowledge & best practices.
• Perform other procurement related duties as requested by the UNOPS Senior Project Manager.

Project reporting

This role reports to the line manager.

Key competencies

• Bachelor’s degree in procurement & / or supply chain management, law, commerce, administration, public administration, finance, economics, or equivalent discipline is required.
• Minimum of 4 years of work experience, including in procurement related areas, is required.
• Procurement experience with Somalia public procurement, WB & / or international organisations is desirable.
• Experience in working with a range of stakeholders in developing countries is desirable.
• Experience in the use of computer skills in MS Office tools & G Suite products is required.
• Excellent command of Somali & English language (oral & written) is required.
• Ability to plan, organise, manage & implement work assignments, juggle competing demands & work under pressure of frequent & tight deadlines.
• Demonstrated ability to apply good judgement & decision making skills.
• Strong interpersonal skills & ability to establish & maintain effective partnerships & working relations with people in a multicultural, multi ethnic environment with sensitivity & respect for diversity.
• Proven ability to recognize potential market opportunities & challenges to support UNOPS’ business development in Somalia / East Africa.
• Capacity for persuasive communication, consensus building & obtaining commitments from clients / partners & UNOPS personnel.

Team management

This role has no team management responsibility.