Responsibility for all procurement related matters in the project, across federal, provincial and fields offices

Ensures implementation of effective procurement strategies

Ensures facilitation of knowledge building and knowledge sharing.

Responsibility for all procurement related matters in the project, across federal, provincial and fields office:

Act as the primary focal person for handling, on behalf of the project, of all procurement related issues;

 Provide direct and advisory procurement services to PMU, PIUs and FOs, including management of end-to-end procurement processes;

Responsible for compiling consolidated annual procurement plans from all project offices and its implementation;

Ensure that UNDP and donor rules, regulations and procedures as they relate to procurement administration are fully adhered to;

In liaison with UNDP central units, facilitate supply chain management and contribute to development and management of vendor agreements, procurement tools and resources, with input on project specific information;

Conduct regular research for up-to-date market knowledge on major items for procurement within the project;

In close collaboration with Safeguards Specialist, ensure that procurement processes embed environmental and social safeguards into procurement documentation already at design phase;

 Ensure through rigorous review of procurement documentation for enhancing internal efficiency and best value for money;

 Responsible for development of all bidding documentation, in close consultation with project technical experts, programme and operations teams;

 Provide input into CO efforts in developing, implementing and maintaining standby cooperation agreements with relevant external providers of goods and services, to expedite deployment of equipment/services for the project upon urgent need;

 Responsible for ensuring that incoming finance/procurement/HR/administration related cases from (PMU, PIUs and FOs) have reached relevant departments at UNDP and processed to facilitate timely implementation;

 Assist with procurement activities and help identify most suitable procurement strategies to meet the identified equipment/service needs, in close liaison with UNDP operations team;

Review project plans for opportunities for consolidating and standardizing equipment/service needs of the project, including leveraging supply markets on the basis of consolidated need;

 Conduct procurement processes leading to development of suitable procurement tools, systems, mechanisms and contracts that will ensure timely delivery of equipment/services to beneficiaries fulfilling the identified requirements

Ensures implementation of effective procurement strategies focusing on achievement of the following results

Ensure full compliance with UN/UNDP rules, regulations, and procurement policies

Implementation of effective internal controls

Elaboration of project SOPs in procurement, in line with corporate rules and regulations, and ensuring regular trainings to PMU, PIU and FOs;

Elaboration of proposals and implementation of cost saving and reduction strategies in consultation with project management

Ensures facilitation of knowledge building and knowledge sharing focusing on achievement of the following results

 Organization of training for project staff on procurement management.

Synthesis of lessons learnt and best practices in procurement management.

Sound contributions to knowledge networks and communities of practice.

Core

Technical/Functional

Contract Duration: 1 year