• Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, analysis of parameters in support of proper design and functioning of a client-oriented procurement management system;
• CO Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the Procurement Unit in coordination with supervisor;
• Analysis and proposals on cost saving and reduction strategies in the CO;
• Analysis and proposals on elaboration of contract strategy, sourcing strategy, quality management, supplier selection, improvement of procurement processes in the CO.

• Analysis of information for preparation of procurement plans for the office and projects and monitoring of their implementation;
• Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation; 
• Preliminary review of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP);
• Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Follow up on timely corrective actions on POs with budget check errors and other problems;
• Elaboration of proposals and implementation of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement; 
• Implementation of harmonized procurement services and elaboration of proposals/ analysis of requirements on common services expansion in the UN House, introduction of joint procurement for the UN Agencies in line with the UN reform;
• Setting up a NGO/CSO roster and Procurement business process review and drafting of SOPs for the office.

• Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation criteria, quality and performance measurement mechanisms; 
• Implementation of e-procurement module.

• Participation in the organization of training for the operations/ projects staff on Procurement;
• Synthesis of lessons learned and best practices in Procurement;
• Contributions to knowledge networks and communities of practice.

• Ability to make new and useful ideas work; adept with complex concepts and challenges convention purposefully.

• Ability to persuade others to follow; generates commitment, excitement and excellence in others.

• Ability to improve performance and satisfaction; models independent thinking and action.

• Ability to listen, adapt, persuade and transform; synthesizes information to communicate independent analysis.

• Ability to get things done while exercising good judgement; meets goals and quality criteria for delivery of products or services.

• Knowledge of purchase-to-pay cycles, concepts, principles and policies and ability to apply to strategic and/or practical situations.

• The ability to acquire goods, services or works from an outside external source.

• Ability to find, evaluate and engage suppliers of goods and services.

• Knowledge of strategic sourcing concepts, principles and methods, and ability to apply to strategic and/or practical situation.

• Knowledge of supplier management concepts, principles and methods, and ability to apply to strategic and/or practical situations.

• Knowledge of logistics operations, principles and methods, and ability to apply to strategic and/or practical situations.

• Knowledge of contract management concepts, principles and methods, and ability to apply to strategic and/or practical situations.

• Ability to manage day-to-day office activities (including but not limited to travel management, facilities and asset management, policy and procedures maintenance) to meet operational needs.

• Knowledge of legal issues facing the UNDP and ability to apply them to strategic and/or practical situations.

• Ability to prepare quality reports.

• Advanced university degree (Master’s degree) in Business Administration, Public Administration, Finance, Economics or related field;
• Or a first-level university degree (Bachelor’s degree) in one of the above disciplines in combination with two additional years of qualifying experience.

• Relevant experience at the national or international level in procurement management; 
• Experience in the usage of computers and office software packages, good knowledge and experience in handling of web-based management systems.

• Fluency in English and Samoan both written and verbal. 

• This vacancy is open to Samoan nationals only;
• Women candidates are encouraged to apply.

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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Contract Duration: 6 months