Under the direct supervision of Procurement Specialist and the overall supervision of the Head of Service Center, the Procurement Analyst is responsible for the effective delivery of procurement services in order to obtain the best value for money for the UNDP Iraq Service Centre. The Procurement Analyst manages and undertakes the procurement for all development Projects/Programme operationally managed by the Service Center as approved by the Resident Representative UNDP Iraq. S/he will provide solutions to a wide spectrum of complex issues related to procurement. The Procurement Analyst promotes a collaborative, client-focused, quality and results-oriented approach in the Unit.

Under the Guidance and Supervision of Procurement Specialist, s/he works in close collaboration with the Operations, Programme and Project teams, UNDP HQs staff and Procurement Support Office in Copenhagen, if applicable, for the successful delivery of procurement services. The Procurement Analyst will focus specifically on timely completion of procurement processes for the Service Centre.

Summary of key functions:

• Elaboration and implementation of operational strategies
• Efficient management of procurement processes
• Elaboration, introduction and implementation of sourcing strategy and e-procurement tools

Facilitation of knowledge building and training of national staff and others when needed;

• Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; elaboration of the effective internal control, proper design and functioning of a client-oriented procurement management system.
• Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) for Procurement, control of the workflows for procurement in the Service Centre.
• Elaboration and implementation of cost saving and reduction strategies.
• Ensure the office full compliance in asset management processes in coordination with the asset management focal points
• Conceptualization, elaboration and implementation of contract strategy in the stabilization project including tendering processes and evaluation, contractor appraisal, evaluation and negotiation of offers, management of the contract and contractor, legal considerations and payment conditions, risk assessment and developing mitigation strategies.
• Conceptualization, elaboration and implementation of strategic procurement for the office and projects including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement.

• Ensure quality in the preparation of all procurement documentation including organization of RFQ, ITB, RFP and IC Notices, receipt and evaluation of quotations, bids and proposals, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation.
• Establishment and implementation of proper monitoring system and control of procurement processes; 
• Preparation and submissions of procurement cases to the UNDP review Committees (CAP/RACP/ACP). 
• Management of procurement contracts and perform functions of a Buyer in Atlas. 
• Elaboration and implementation of the internal control system which ensures that Purchase Orders (PO) are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
• Management of the implementation of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement.
• Ensures timely delivery of procurement processes for the assigned Projects, which constitute the bulk of the procurement requests.

• Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms. 
• Management of the e-procurement system in the CO.
• Synthesis of lessons learned and best practices in Procurement.
• Sound contributions to knowledge networks and communities of practice.

• Ability to make new and useful ideas work.

• Ability to persuade others to follow.

• Ability to improve performance and satisfaction.

• Ability to listen, adapt, persuade and transform.

• Ability to get things done while exercising good judgement.

• Knowledge of anti-corruption concepts, principles and policies and the ability to apply in strategic and/or practical situations.

• Ability to capture, develop, share and effectively use information and knowledge.

• Ability to effectively communicate intensions and requirements to internal and external stakeholders.

• Ability to find, evaluate and engage suppliers of goods and services.

• The ability to acquire goods, services or works from an outside external source.

• Knowledge of contract management concepts, principles and methods, and ability to apply to strategic and/or practical situations.

• Ability to analyse the organization’s value proposition and shape visionary/long term plans.  Use insight to identify target audiences and partners and to inform communication objectives, messages and solutions.

• Master’s Degree in Business Administration, Public Administration, Finance, Economics or related field.

• 2 years of relevant experience at the national or international level in procurement management;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of web based management systems;
• Experience in handling Atlas or ERP System is desirable;
• Experience in crisis country is a tremendous asset.

• Proficiency in English;
• Knowledge of Arabic and/or Kurdish would be an advantage.

• CIPS Level II ceriticate is compulsory and required.

Important information for US Permanent Residents (‘Green Card’ holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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Contract Duration: 1 Year with possibility for extension