Plan International Reporting Coordinator (ER 1 view

Background and The Opportunity

As a dual mandate organization, Plan Indonesia is responding to floods event in Sumatera – under Sumatra HEAL ERP. The Reporting Coordinator is responsible for leading, coordinating, and ensuring the production of high-quality, timely, and compliant reports across programmes. The role ensures that organisational reports are accurate, evidence-based, coherent, and aligned with donor requirements and organisational standards, supporting accountability, learning, and strategic decision-making.

The role also contributes to organisational learning and continuous improvement by synthesising lessons learned, challenges, and good practices across programmes. By working closely with ER team, MER, finance, and communications teams, the Reporting Coordinator ensures that evidence and learning are not lost but used to inform decision-making, programme adaptation, and strategic planning. Ultimately, the position ensures that the organisation’s impact is not only delivered on the ground but also clearly demonstrated, understood, and valued by external and internal audiences.

Dimension of Role

• The Reporting Coordinator will report directly to the humanitarian manager.
• S/he will work closely with the ER team leader, MER coordinator, finance, and ER project team to ensure all the projects align with internal procedures
• Support the humanitarian manager in producing good-quality ER progress for internal and external purposes
• Represent YPII in exchange of information and community of practice forums and ER clusters/working groups

Key Responsibility :

Strategic Reporting and Coordination

• Develop and manage a comprehensive reporting calendar covering all donor, internal, and reporting requirements.
• Responsible for maintaining a database of program/project progress tracking and reports, including showcasing the data, information and analysis to internal and external audiences, supporting to development of annual reports, government reports, and any other reports.
• Coordinate reporting processes in ER project involve internal team and partners to ensure timely submission.
• Lead the drafting, analysing, and finalization of high-quality narrative reports and data trackers, including inception, progress, mid-term, final, and ad hoc donor reports.
• Support humanitarian manager and MER coordinator to develop quality and timely submission of internal reporting requirements as per Plan Indonesia’s reporting schedule
• Apply organisational and donor style guides, ensuring consistency in language, structure, and terminology.
• Serve as the focal point for all narrative reporting and documentation processes for internal and external audiences.

Donor Compliance and Partnership

• Ensure full compliance with donor reporting guidelines, contractual obligations, and deadlines.
• Identify reporting-related risks (e.g. delays, data gaps, inconsistencies) and proactively propose mitigation measures.
• Coordinate with grants, finance, and compliance teams to ensure narrative and financial reports are aligned and submitted timely.
• Coordinate with GEDSI team in development of gender studies report
• Provide guidance and support to implementing partners on reporting templates, expectations, formats, and timelines.
• Review partner reports and consolidate inputs into organisational reports.
• Strengthen partner capacity in results-based and evidence-driven reporting
• Support humanitarian manager to track down progress and reports the efforts of coordination and clusters
• Support the use of evidence, case studies, and qualitative insights to demonstrate impact, including for external communication purposes

Data, Evidence, and Quality Assurances

• Work closely with Monitoring, Evaluation, and Research (MER) teams to integrate verified data, indicators, and analysis into reports.
• Ensure reports reflect results-based management principles and include disaggregated data where required.
• Ensure reporting adequately reflects cross-cutting priorities including gender equality, inclusion of people with disabilities, child protection, safeguarding, and accountability to affected populations.
• Support alignment report with humanitarian standards and organisational frameworks (e.g. Sphere, Core Humanitarian Standard, INEE, etc).
• Gather additional data and information as necessary from government, participatns, and other stakeholder to develop a comprehensive and appealing reports
• Support the humanitarian manager to ensure adherence to program quality standards and recommend corrective actions where needed.

Knowledge Management and Learning

• Establish and maintain a central repository for reports, donor correspondence, and key programme documentation.
• Support the development of learning products such as briefs, case studies, situation reports, and success stories.
• Contribute to organisational learning by synthesising findings and lesson learned
• Support humanitarian manager and PSU team to ensure the quality and timely submission of periodic reporting requirements as per Plan Indonesia’s and donors’ reporting schedule.
• Support the development of quality knowledge products as part of learning and strengthening Plan Indonesia’s thought NGO on children and youth-focused organization.
• Support the humanitarian manager to organize and facilitate the learning workshop, both involving internal and external stakeholders, as well as supporting the maintenance of relationships with partners and youth networks
• Support the project team to seek innovation and put in place improved learning practices within and outside the program.

Safeguarding – PSHEA

• Ensure that Plan International’s global policies for Safeguarding Children and Program Participants and GEDSI are fully embedded in project MER design, during implementation, and as principles applied in day-to-day work.
• Participate actively in capacity building and learning events on Safeguarding Children and Program Participants and Gender Equality and Inclusion.
• Submit required documentation (reports, checklists, action plans) to implement policy, standards, and approaches on Safeguarding and GEDSI.
• Understand and put into practice the responsibilities under Safeguarding and GEDSI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed by the appropriate procedures.

Requirements for The Role:

• Bachelor’s degree in Statistics, Research Methodology, Business Management, Environment/other relevant field.
• At least 3 years of experience working on MER-related works, with a strong GEDSI perspective, is a must
• Strong experience in donor-funded programme reporting (humanitarian and/or development contexts).
• Strong understanding of logframes, theories of change, indicators, and outcome-level reporting
• Excellent analytical, writing, and editing skills in English and Indonesia. Ability to synthesise complex information into clear insights and lessons learned.
• Experience in delivering training on data, database management, and report writing.
• Demonstrated experience working with governments closely and effectively to gather information for reporting purposes
• Ability to manage multiple reporting timelines, competing priorities, and tight deadlines.
• Commitment to accuracy, transparency, safeguarding, and ethical use of data and stories
• Understanding GEDSI is a must
• Commitment to safeguarding and PSHEA is a must
• Commitment to Fraud awareness policy is a must

Please follow the link to the full role profile: JD ER Reporting Coordinator.pdf

Location: The based location will be in Aceh.

Closing Date: January 2nd 2026

HOW TO APPLY:

All information will be treated in the strictest confidence, as we pride ourselves on our professional service. We will contact you as soon as we have reviewed your application.

Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by applying now not later than January 2nd 2026 by click through this link

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy (PSHEA).

As an international child-centred community development organisation, Yayasan Plan International Indonesia is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse.

We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practices, positive attitudes and principles of gender equality and inclusion.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.

.

.