Operations Manager, Colombia 306 views

Operations Manager, Colombia

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    • #3427258
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    Medical Teams International

    Closing date:
    19 Dec 2019

    Medical Teams International Calling:

    Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.


    Provide strategic leadership for the operations for programs in MTI Colombia, ensuring the implementation and compliance of administrative, financial, logistic and human resources policies and procedures.


    • Promote the MTI calling and values.
    • Ensure the implementation of all Field Operations Manual (FOM) regulations in country with regards to finance, HR and logistics.
    • Coordinate recruitment processes, including drafting job descriptions, advertising roles, interviewing candidates, processing contracts and overseeing induction processes.
    • Ensure ongoing performance management tools are in place and used by staff.
    • Ensure accountability is integrated in to all HR processes.
    • Ensure the Safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies.
    • Conduct the procurement processes according to the program planning
    • Ensure all logistical needs of the program are met and follow the guidelines in the FOM.
    • Ensure all transport needs of the program are met and follow the guidelines in the FOM.
    • Oversee budgeting, financial reporting, planning and auditing
    • Ensure Fund Transfer Request and financial report are sent in a monthly basis
    • Authorize the payroll
    • Approve payments based on matrix of authorization
    • Approve purchase request and fund request
    • Analyze budget execution and solve problems
    • Ensure all legal and regulatory documents are filled and monitor compliance with law and MTI regulations


    • Plans events for program
    • Participate in committees
    • Train staff in topics related to operations
    • Additional duties as assigned


    • Bachelor’s degree in operations, business administration or related field
    • Certified and accredited by business or accountant entities in country
    • Valid vehicle drive license


    • Minimum of three years in similar positions in INGOs or private sector institutions
    • Experience managing budgets and regulations from donors like US Government Institutions, UN, ECHO, GIZ or other international donors
    • Experience in Colombian labor and financial laws
    • Experience in projects related to Public Health



    • Very knowledgeable of Colombian labor and financial laws
    • Very knowledgeable of business and finance administration
    • Very knowledgeable in logistics and procurement processes


    • Very skilled to produce high quality internal and external reports in a timely manner
    • Very skilled at creating and monitoring budgets and making appropriate adjustments as necessary
    • Very skilled at managing projects to satisfactory completion
    • Very skilled with Microsoft Outlook, Word, and Excel, Power Point and data base software
    • Skilled at building and maintaining a high functioning, high performing work team
    • Verbal and written fluency in English and Spanish is essential


    • Ability to work cooperatively in a team environment
    • Ability to prioritize tasks
    • Ability to embrace and promote MTI’s mission and vision
    • Ability to uphold and exemplify the organization’s core values
    • Ability to represent the organization in a professional manner to donors, volunteers, and the public
    • Ability to work collaboratively with others
    • Ability Work in extended schedules when applicable
    • Ability to travel when applicable


    Physical Requirements

    • 90% of time at office, seated working in computer environment
    • 10% traveling to program catchment area with a level 2 of risk for security

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