Ireland: Logistics Adviser
|Closing Date : 2019-11-26
Duty Station : Dublin, Ireland
Application : Apply for the job
Organization: Concern Worldwide
Closing date: 26 Nov 2019
Reports to:Supplies and Logistics Manager
Liaises with:While in Head office the job holder will work closely with colleagues in the Emergency and International Programmes Directorates, suppliers and service providers and logistics staff based overseas.
While on overseas deployment the job holder will work closely with the country management team.
The job holder is expected to engage in inter agency collaboration and cooperation between NGO s, UN and Red Cross and certain institutions such as the Fritz Institute, Chartered Institute of Logistics and Transport and others as they become relevant.
Job location:While this role is based in Concern s head office in Dublin, The job holder will spend a considerable amount of time overseas responding to emergencies as a member of the RDU, carrying out system audits, training overseas staff and engaging in overseas secondments where temporary human resource gaps are identified.
The job holder is expected to be flexible and willing to change roles at short notice particularly in times of emergencies or when it is necessary to provide cover for other colleagues in the unit.
Pay Band:5( 45,563 – 53,603)
The Logistics Adviser will ensure the organisation s logistics systems allow effective emergency response, that standards of best practice in both emergencies and on-going programming are adhered to and build logistics capacity and expertise throughout the organisation. They will engage directly in all aspects of the supply chain to provide a service to Concern s overseas fields including procurement, warehousing, transportation and field supply chain management advice and support.
The job involves advising on organisational policy and procedure as they relate to procurement and logistics as well as auditing field practice to ensure adherence to such.
The Logistics Adviser is required to be a key member of the Rapid Deployment Unit and must be available to travel at short notice to respond to new emergencies. On emergency deployments, the job holder will often be required to take on a managerial role ensuring logistics activities provide the required level of programme support as efficiently and timely as possible. This will be done in environments which will often be both challenging and dangerous.
Building the capacity of individuals working in logistics related jobs through training provision and review of technical and procedural guidelines will be a focus of the role. They will also be involved in the recruitment of logistics personnel.
The job holder will work towards minimising supply gaps through direct engagement in procurement and transportation practices as well as maintaining appropriately pre-positioned stocks for emergency supply.
Emphasis will be placed in supporting overseas fields in interpreting and following donor procurement and logistics related guidelines and helping to ensure donor procedural compliance.
Maintain and advise on the implementation of standard logistics systems applicable throughout the organisation.
Provide ongoing support to fields in the development of appropriate logistics manuals and procedures.
Participate in the interview process for overseas staff.
Ensure that prepositioned emergency supplies meet the organisation s rapid response needs.
Monitor system implementation and effectiveness through regular field system reviews and audits.
Provide technical support to emergency interventions as a member of the RDU with specific responsibility for setting up standard systems at the onset of new emergencies.
Deliver training to existing and to new staff joining the organisation as well as provide training overseas as necessary.
Be directly responsible to overseas fields for the processing of requests for supply of goods and services.
Arrange for the provision of freight forwarding services for overseas consignments.
Organise the import and export documentation for shipped consignments.
Help facilitate VAT reclaims for exported goods.
Advise on accepted minimum standards and specifications as they relate to overseas supplies.
Advise on correct procurement procedures for local procurement.
Assist with the management of Concern s emergency stocks and prepositioned goods.
Update and maintain the purchasing computerised system.
Provide monthly reports to overseas fields.
Maintain procurement filing system to allow for convenient document retrieval and audit.
Skills and Experience Required:
Third level qualification
Previous experience in project and/or camp management in emergency programmes
Ability to work as part of a team
Practical, adaptable and resourceful
Good interpersonal and communications skills
Good organisational, planning and management skills
Ability to work under pressure
Cross cultural awareness and sensitivity
Third level qualification with logistics or supply chain management qualification
Linguistic skills French speaking especially
Distribution / warehouse management experience
Transport management experience
Familiarity with Concern systems
Knowledge of HF/VHF radio systems
Procurement and import/export experience
Full clean driver s licence
To apply:CVs should be submitted through our website at https://jobs.concern.netby closing date 26thNovember 2019
Candidates must be legally entitled to work in Ireland at the time of application.
Concern is an equal opportunity employer and welcome applications from all section of the community.
Concern has a Programme Participant Protection Policy and an organisational Code of Conduct which have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Programme Participant Protection Policy and the Concern Staff Code of Conduct as an appendix to their contract of employment. By signing the Programme Participant Protection Policy and the Concern Code of Conduct, candidates acknowledge that they have understood the contents of both the Concern Code of Conduct and the Programme Participant Protection Policy and agree to conduct themselves in accordance with the provisions of these two documents.
Concern receives a substantial amount of funding from external donors each year. Increasingly donors are introducing requirements whereby future funding is conditional on Concern ensuring that the names of any new employee or volunteer do not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List).
Any offer of employment (either paid or voluntary) with Concern Worldwide will only be made following a successful clearance check being conducted on the applicant. For additional information please consult our web site or contact the Human Resource Division in our Head Office.
By submitting a formal application for paid or voluntary employment to Concern, you agree to Concern carrying out a clearance check as outlined above and that Concern will not proceed to recruit you should your name appear on any of the aforementioned lists
How to apply:
CVs should be submitted through our website at https://jobs.concern.netby closing date 26thNovember 2019