INTERN – ADMINISTRATION [Temporary] 170 views


  • Added Date: Thursday, 04 July 2019
  • Deadline Date: Monday, 30 December 2019
  • Organization: UN Department of Management Strategy, Policy and Compliance Office of Human Resources
  • City: New York City
  • Post Level: I-1
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  • Org. Setting and Reporting

    The internship is in the Office of Human Resources (OHR), Department of Management Strategy, Policy and Compliance (DMSPC) and is for an initial period of four months, with possibility of extension, depending on the Office’s needs. This internship will primarily be in the Office of the Director of the Global Strategy and Policy Division (GSPD), and may also assist with the Staffing, Diversity and Outreach Section in the Strategic Talent Management Service to work on the promotion of geographic balance and addressing un and under representation. The internship is UNPAID and full-time. Interns work five days per week (35 hours) under the supervision of a staff member in the Office.

    The Office of Human Resources will champion, drive, and support a results-oriented and risk-aware culture of continuous learning and accountability by:
    •shaping an enabling organizational culture in the United Nations Secretariat
    •improving and enhancing the development, implementation, application and coordination of human resources management strategies, policies and programmes
    •enabling the development of a competent, diverse, adaptable and healthy workforce with the highest standards of efficiency, competence and integrity, giving due regard to geographic representation and gender balance


    Daily responsibilities will depend on the individual’s background and on the projects of the Divisions. Duties may include, but are not limited to:

    •Department/Divisional Assistance
    o Assist on admin projects within (example included)
    Recruiting/staffing: Assist in the outreach, screening, and interview process of OHR GSPD interns
    Budgeting: Assist in the analysis of budget information and preparation of budget documents
    HR Policy: Review and research historic HR policies, and consolidate staff responses to audits
    Coordinating events such as meetings, training and information sessions.

    •Analytics and Intelligence Support
    Researching, compiling, analyzing information relevant to the projects and activities performed by the Division, including Correspondence, procurement, IT Inventory, etc.
    Contributing ideas to processes, deliverables and activities performed by the Division.

    •Documentation and Design
    Managing infographics, and graphic materials.
    Document processing, including drafting, editing and proofreading.


    Speaks and writes clearly and effectively-Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed

    Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others-Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings

    Planning & Organizing:
    Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently


    To qualify for an internship with the United Nations Internship Programme, the following conditions must be met:

    1. Applicants at the time of application must meet one of the following requirements:
    (a) Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
    (b) Be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent) in Human Resources Management, Business or Public Administration or related area; or
    (c) Have graduated with a university degree as defined in (a) and (b) above and, if selected, must commence the internship within a one-year period of graduation.
    (d) If pursuing their studies in countries where higher education is not divided into undergraduate and graduate stages, have completed at least four years of full time studies at a university or equivalent institution towards the completion of a degree in Human Resources Management, Business or Public Administration or related area.
    2. Be computer literate in standard word processing and software applications such as Microsoft Word and Excel or similar; Be proficient in standard office automation equipment scanner, printer, etc.).
    3. Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the United Nations Charter.
    4. Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

    To see if your academic institution is recognized by the UN, refer to Academic Degrees Database, which can be found on the Inspira homepage. Contact for any further questions regarding of your academic qualification.

    Work Experience

    Previous experiences are not required for this position. However, knowledge of culture and experience in un- and under-represented countries is an advantage. They should be computer literate in standard software applications (Microsoft Office), and a fast learner on other applications such Visio, etc as well as file hosting services (such as Dropbox, OneDrive, Sharepoint); have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideas of the Charter; and have a demonstrated ability to successfully interact in a multicultural environment.


    English and French are the working languages of the United Nations. For this position, fluency in English (both oral and written) is required. Knowledge of another UN official language is an advantage.


    Potential candidates will be contacted by hiring manager directly for further consideration. Due to the high volume of applications received, ONLY successful candidates will be contacted.

    Special Notice

    A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed. The Cover Note must include:

    •Graduate Degree Programme (What are you currently studying?)
    •Graduation Date (When will you be graduating from the programme?)
    •List the IT skills and programmes that you are proficient in.
    •List your top three areas of interest.
    •Explain your interest in the United Nations Internship Programme.
    •Explain why you are the best candidate for this specific internship.

    In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references.


    Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belarus, Belize, Brazil, Brunei Darussalam, Cabo Verde, Cambodia, Central African Republic, China, Comoros, Cyprus, Democratic People’s Republic of Korea, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Indonesia, Iran (Islamic Republic of), Iraq, Japan, Kiribati, Kuwait, Lao People’s Democratic Republic, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Micronesia (Federated States of), Monaco, Mozambique, Nauru, Norway, Oman, Palau, Papua New Guinea, Qatar, Republic of Korea, Russian Federation, Saint Lucia, Saint Vincent and the Grenadines, Sao Tome and Principe, Saudi Arabia, Solomon Islands, South Sudan, Suriname, Syrian Arab Republic, Thailand, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu, Venezuela (Bolivarian Republic of).

    United Nations Considerations

    According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

    Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

    Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

    The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

    Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

    No Fee


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