HR Associate, Bangkok, Thailand 103 views

Job Title: Job ID: HR Associate

21993

Location: Bangkok (RB), Thailand

Salary Grade: G6

Hardship Level: A

Family Location Type: Family

Eligible Applicants

This position is advertised open to internal and external applicants.

Eligibility: Applicants should consult the Recruitment and Assignment of Locally Recruited Staff (RALS), UNHCR/AI/2020/1/Rev. 1 dated 30 March 2020. If you have questions regarding your eligibility, you may also contact the HR Unit.

Internal candidates: An applicant who has internal status is

1) a staff member holding an indefinite or fixed-term appointment in any duty station in the country.

2) Former UNHCR General Service staff members, having held an indefinite or fixed-term appointment for an uninterrupted period of at least one year may apply for internally advertised vacancies at their previous grade or equivalent or one grade above, if the seniority requirements are met, for a period of two years following separation.

3) Candidates who have been granted group 2 status.

External candidates: All the others who meet the essential minimum requirements of the position. Applicants who are not citizens of the country must comply with all eligibility requirements for employment in line with the prevailing legislative prerequisites in the country.

Duties and Qualifications

Human Resources Associate

Organizational Setting and Work Relationships

The Human Resources Associate supports the UNHCR’s People Strategy and contributes to the implementation of the 2018 independent Human Resources review, which resulted in the establishment of HR strategic priorities and the reconfiguration and transformation of the Division of Human Resources (DHR) from a largely transactional model into a strategic business partner for field operations and senior management. Having the right people in the right place at the right time is at the core of enabling UNHCR to protect and respond to persons of concern. By attracting, retaining and developing a talented, diverse and agile workforce while nurturing a culture of excellence, respect and wellbeing for all, UNHCR’s Human Resources acts as a strategic partner to the organization, enabling a people-centric culture.

The Human Resources Associate provides support and assistance in the areas of operational support, workforce planning, assignments and talent acquisition, organizational cultural changes, HR policy implementation and duty of care in the area of responsibility (AOR). The incumbent maintains employee confidence and protects the organization and its workforce by keeping human resources information confidential.

The Human Resources Associate is usually supervised by the Associate HR Officer, HR Officer or another HR or admin staff. This position can be located in a Country Operation, Multi-Country Office, Regional Bureau or Headquarters. The Human Resources Associate may supervise General Service staff. The supervisor provides the incumbent with regular guidance. The incumbent works quite independently on regular assignments with an oversight from the supervisor, assisting him/her in personnel administration and other HR related matters.

The incumbent may maintain a direct working relationship with a number of units within the Division of Human Resources (DHR).

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties

Human Resources Operational Support:

• Implement HR operational activities to ensure timely provision of HR solutions, prioritizing according to the needs and risks. This may include.
• Administration of recruitment, assignment and separation of local staff in the AOR, in accordance with UN/UNHCR rules and procedures.
• Update of personnel records in the Office, including MSRP entries into HR module where required.
• Assisting with recruitment and other procedures related to affiliate workforce, including MSRP entriesinto MSRP where required
• Contribution to workforce planning activities.
• Provision of a HR customer service-oriented culture that values proactivity, continuous improvement, innovation and high performance.
• Enforce compliance with UNHCR’s Human Resources policies and procedures and the UN staff rules, regulations and UNHCR administrative instructions.

  Assignments and Talent Acquisition:

• Participate in the recruitment of local staff including the issuance of vacancy notices and arranging for required tests and interviews, and preparation of submissions for the review by the Assignments Committee (AC).
• Assist in organizing outreach campaigns to attract diverse applicants.

• Tags

  continuous improvement

  human resources

  human resources management

  information technology

  office management

  operational activities

  organizational culture

  personnel records

  talent acquisition

  wellbeing

• Advice to staff and contribution to an inclusive work environment.
• Build dialog and outreach with the workforce; answer questions, and provide information to staff as to where to go for help or ask questions.
• Track and report on recruitment and assignments activities.

  Advise staff members and affiliate workforce on their rights, obligations, benefits and entitlements.

• Be proactive in identifying issues, themes and patterns affecting the workforce’s health and welfare, including sexual harassment and abuse of authority.
• Assist in the provision of on-boarding, induction, re-integration into the workplace and off-boarding to colleagues.
• Assistance in implementation of HR initiatives that support organizational culture change such as good people management practices, and promoting gender, inclusion and diversity.

  Duty of Care:

• Assist in the security and medical evacuations of UNHCR personnel. Maintain daily tracking record of staff and families to provide accurate information in case of emergency.
• Administer UNHCR medical insurance plan for locally recruited staff.
• Perform other related duties as required.

  Minimum Qualifications

  Education & Professional Work Experience

  Years of Experience / Degree Level

  For G6 – 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

  Field(s) of Education

  N / A

  Certificates and/or Licenses

  Business Administration, Office Management, Human Resources Management

  or related field.

  (Certificates and Licenses marked with an asterisk

• are essential)

  Relevant Job Experience

  Essential: Experience working in Human Resources. Knowledge of general HR policies, processes and systems.

  Desirable: Experience in HR information technology systems and tools. Experience working with the United Nations. Experience working in a multi-cultural setting.

  Functional Skills

  UN-UN/UNHCR Administrative Rules, Regulations and Procedures

  IT-Computer Literacy

• HR-Administer/manage a large number of staff, preferably within the UN

  HR-Talent development

  HR-Provision of technical HR advice

  HR-Relationship Management

  SO-Learning Agility

  (Functional Skills marked with an asterisk

• are essential)

  Language Requirements

  For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English, and Fluency in Thai.

  This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Additional Information

The Personal History Form and its supplementary sheet can be downloaded from: https://www.unhcr.or.th/sites/default/files/u11/P11_UNHCR.docm and

https://www.unhcr.or.th/sites/default/files/u11/P11SUP_UNHCR.docm

Remuneration: A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, please visit the portal of the International Civil Service Commission at: http://icsc.un.org

No late applications will be accepted. Only shortlisted candidates will be contacted. Shortlisted candidates may be required to sit for a written test and/or oral interview. UNHCR does not charge a fee at any stage of the recruitment process (application, interview, processing or any other fees).

UNHCR strongly encourages qualified female applicants for this position. UNHCR seeks to ensure that male and female employees are given equal career opportunities. UNHCR is committed to achieving workforce diversity in terms of gender, nationality and culture. All applications will be treated with the strictest confidentiality.

Closing Date : Monday, 12 October 2020