Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency. PUI relies on 30 years of field experience in 50 countries in crisis, as well as on the complementarity of its medical and non-medical expertise, to adapt its programs to each context and to the real needs of the most vulnerable populations. The association leads in average 200 projects by year in the following sectors of intervention: food security, health, nutrition, construction and rehabilitation of infrastructures, water, sanitation, hygiene and economic recovery. PUI is providing assistance to around 6 million people in 22 countries – in Africa, Asia, Middle East, Caucasus and Europe.
Overall objective
The Health Coordinator is responsible for the success of the mission’s medical strategy and the quality of current and future medical programmes at the definition, implementation and evaluation phases. He/She provides functional support to programme managers (Field Coordinator, Technical Program Manager – field officers) who report to them on the basis of a dotted-line relationship.
Tasks and Responsibilities
· Strategy: Working alongside the Head of Mission and cooperating closely with the HQ Health Department, he/she contributes to the development of new medical initiatives for the mission. He/She carries out epidemiological monitoring for the country and analyses strengths and weaknesses from a public health perspective.
· Programmes: He/She ensures that medical programme(s) are in line with PUI’s health policy and framework, and he/she monitors them for quality and efficacy.
· Representation: He/She represents the association to partnersand local stakeholders involved in implementing health programmes.
· Human Resources / Training: He/She supervises the health coordination team (PUI employees), provides support to programme managers for recruiting technical staff and supervises technical training activities on the basis of identified needs.
· Logistics and Administration: He/She ensures the activities for which he/she is responsible comply with logistical and administrative procedures.
· Safety: He/She contributes to compliance with safety rules within the mission and communicates any safety-related information to the Head of Mission. He/She ensures healthcare is provided for expatriate staff involved in the mission.
Specific objectives and linked activities
MONITOR AND UPDATE MEDICAL STRATEGY
· He/She contributes to the development of the mission’s operational medical strategy in line with PUI’s health policy and the country’s national health policy.
· He/She submits any proposals for the development of new medical activities, and PSS activities if necessary, in new areas of operation to the Head Office Medical Department. He/She ensures that the medical and PSS activities of the mission’s programmes comply with PUI’s health policy and operational framework.
· He/She ensures tools and practices across the whole of the mission are harmonised and capitalised in relation to PUI tools and helps to update them in conjunction with the Head Office Medical Department.
· He/She ensures that epidemiological data, medical protocols, national health policy and assistance programmes from key players in the healthcare sector (WHO, UNICEF, UNFPA, UNAIDS, etc.) for the country are monitored and analysed in conjunction with the Head Office Medical Department.
· He/She promotes the production (publication) of research documents relating to the mission where appropriate, in conjunction with the Head Office Medical Department.
He/She attends coordination meetings as an active contributor. He/She organises annual reflection and strategic development workshops with the mission’s medical staff as necessary.
MONITOR THE MISSION’S MEDICAL PROGRAMME(S)
· He/She provides continuous information to the Head of Mission and project managers on new directions on medical policies at a national level and within PUI.
· He/She ensures reports on medical activities (quarterly for the medical department), in particular in relation to epidemiological data, consumption of medical supplies, indicators and results of the mission’s medical programmes are monitored and analysed.
· He/She supervises the operation of medical activities, including project and site visits, monitoring the quality of care, meeting medical staff and organising meetings and training for medical staff.
· He/She supports PSS activities when necessary, ensuring reports on PSS activities, monitoring PSS staff and organizing training.
· He/She provides technical support for programmes by responding to technical questions, analysing medical strategy and identifying solutions to problems.
· He/She contributes to adapting implementation and monitoring methods for medical and PSS activities on projects run by the mission.
· He/She ensures that orders for medical equipment, medicines and consumables are appropriate to programme requirements and local constraints (country certification, health monitoring, etc).
He/She communicates internal and external reports to the Head of Mission and Head Office Medical Department in line with internal approval timescales (situation report) and external contractual deadlines (project reports).
SUPERVISE THE MEDICAL TEAM
· He/She is familiar with PUI’s Internal Regulations in relation to the mission and ensures these are understood and complied with by his/her team.
· He/She draws up job descriptions for the members of his/her team, has them approved by the Head of Mission and plays an active role in recruitment (interviews, tests, etc). He/She participates in the decision to terminate the employment contract of members of his/her team.
· He/She ensures that all staff are assessed in writing at least once per contract and once a year, and as a minimum before they leave their post.
· He/She introduces coordination mechanisms specific to his/her team and organises team supervision.
· He/She identifies training needs for his/her team and supplements this through the provision of organisational, methodological and technical support, organising training, etc.
· He/She draws up an organisation chart for his/her team and has it approved by the Head of Mission.
· He/She participates in defining all medical positions for the mission (recruitment, training, monitoring, setting objectives, support and assessments for local staff).
ENSURE LOGISTICAL AND ADMINISTRATIVE MONITORING OF MEDICAL PROGRAMME(S)
· He/She participates in analysing orders for medicines, consumables and medical equipment placed by project technical managers.
· He/She contributes to analysing bids made by suppliers for purchases with stringent technical specifications.
· He/She provides all the information needed to produce a cash flow forecast for his/her own department to the Administration and Finance Coordinator on a monthly basis.
He/She ensures up-to-date budget monitoring for the department for which he/she is responsible on a monthly basis and participates in analysing, identifying any discrepancies and proposing adjustments to the Administration and Finance Coordinator.
REPRESENT PUI TO KEY PLAYERS IN THE HEALTHCARE SECTOR
· He/She represents the association to key national and local players (NGOs, health authorities and institutional stakeholders) involved in implementing medical programmes and ensures good relationships are maintained with each of them (ensuring compliance with PUI’s principles of neutrality and independence).
· In the event of a visit by a donor, he/she plays an active role in preparing and managing the visit.
ENSURE THE SAFETY OF PROPERTY AND PEOPLE
· He/She ensures the safety plan is understood by the team for which he/she is responsible and that safety rules are respected.
· He/She contributes to gathering information relating to safety in his/her area of operation and disseminates this on a regular basis or ad hoc in the event of an emergency.
· He/She ensures that the medical teams have access to safety equipment appropriate to their activities (e.g. PEP kits, gloves, etc).
· He/She participates, as necessary, in managing medical evacuations in conjunction with the Administration and Finance Coordinator, Head of Mission and Head Office.
CONTRIBUTE TO THE DEVELOPMENT OF NEW PROPOSALS
· He/She participates in and/or supervises exploratory missions in conjunction with the Head of Mission and writes a mission report
· He/She conducts and coordinates health assessments in order to develop new health and PSS activities
· He/She provides monitoring of the healthcare coverage provided by NGOs in the country.
· He/She participates in identifying healthcare needs in conjunction with the project teams.
· When defining new operations, he/she works with the project teams to design and draft project proposals for health-related activities.
· He/She participates in drafting the mission’s annual action plan.
YOUR PROFILE
Language skills: Spanish, English mandatory
Education degree: Medical or paramedical background as doctor, nurse or midwife
Knowledge and skills:
· Good written communication skills
· Knowledge of project management
· Knowledge of procedures of institutional donors (OFDA, ECHO, AAP, UN agencies, etc.)
More Information
-
USD
Month