Job announcement

Job title: Head of Base Mopti – Mali

Country : Mali

Duty Station: Mopti – Mali

Duration of contract: 12 months ( renewable)

Closing date : 15/12/2019

Reporting to : Country Director

Type of contract : Expatriate ( unaccompanied )

About Help – Hilfe zur Selbsthilfe:**

Since 1981 “Help – Hilfe zur Selbsthilfe” has provided fast and sustainable support to people in need worldwide.

Our aim is for all human beings to live dignified, peaceful and safe lives of their own accord. Help assists people in need towards achieving self-reliance, irrespective of their gender and political or religious values. Help provides emergency relief after disasters, and assists with reconstruction and long-term development of all spheres of life. In the long run our goal is to reduce the vulnerability of communities to new conflicts or natural disasters and to strengthen their resilience. Help – Hilfe zur Selbsthilfe is active worldwide in 22 countries in the areas of health, reconstruction, climate protection, disaster preparedness, Education, refugee relief, livelihood and food security. Active in Mali since November 2013, Help – Hilfe zur Selbsthilfe, intervenes in the areas of economic recovery, health, nutrition, food security and WASH and Gender based violence.

About the position:

The Head Base is under the supervision of the Country Director. The Head of base ensures the representation of Help-Hilfe Selbsthilfe in Mopti region.

Tasks and responsibilities :

1.Coordination and monitoring

Leadership and team cohesion development

Monitor coordination and communications between the various departments

Preparation of technical support and participation in cluster meetings

External representations with humanitarian actors, local authorities and civil society

Participation to the annual review dedicated to the presentation of the activities carried out and planed, lessons learned and recommendations, as well as the challenges ahead

2. Coordination and program management

1. Monitor and analyze the humanitarian, political, cultural, social and economic context

2. Within the intervention zone, propose new operational directions and develop an operational strategy in line with organizational policies and the population’s needs

3. Ensure the coordination, development, monitoring and evaluation of programmes implemented within his/her intervention zone

4. Ensure that quality reports are submitted within deadlines

3. Security management on the base

Be responsible for team and goods security of the base

Monitor and analyse the security situation and ensure it is understood by the teams

Give the geopolitical and security situation briefing to all of the new arrivals on the base

Ensure that all security-related documents and procedures are updated regularly

Ensure compliance with all security rules and procedures on the base

Set up a permanent security monitoring system

Ensure the immediate management of any security incidents that may occur on the base and immediately inform the Country Director

Participate to security meeting and give feedback to teams and coordination

4. Reporting / communication

Ensure that key information circulates correctly on the base

Collect and compile operating information and team reports and send them to coordination according to the defined schedule

Manage and consolidate internal and external communication on the base

5. Administration:

Administrative management of personnel:

Assist in welcoming and integrating new personnel, ensure they receive administrative briefing

Supervise the administrative management of personnel recruitment and hiring at the Base

Ensure that performance reviews are carried out according to defined procedure, and monitor the professional development of personnel

Assist in ordering and determining disciplinary measures

Conduct regular meetings and communication with personnel

Administrative management of the Base

Verify and validate all contracts drafted at the base

Assist in selecting Help-Hilfe zur Selbsthilfe premises

Ensure administrative monitoring of insurance locations, claims and contracts

6. Logistics:

a. Supply Management

Help to carry out a purchasing environment analysis at the local level

Supervise the update of price lists and supplier files

Manage Help-Hilfe zur Selbsthilfe purchasing procedures and those from donors funding the programs.

Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints

Receive, approve and process requests for quotes and internal order forms

Ensure that budgetary lines related to logistics are monitored and observed

Supervise the preparation of purchasing documents and draft the contracts

Participate in the drafting the call for tenders

Supervise purchasing, ensuring that approval rules and procedures are observed

Assist to select suppliers and negotiate prices, deadlines and delivery methods

Ensure that purchasing documents are complete and archived in keeping with Help-Hilfe zur Selbsthilfe procedures

Ensure that dealings with suppliers are monitored

b. Vehicle Fleet Management

Assist to negotiate vehicle rental contracts

Supervise the planning and execution of maintenance and repair work on Base vehicles

Monitor vehicle movement schedules

Permanently ensure that all drivers have received general training and carry out regular testing

Ensure that drivers are aware of their obligation to adhere to Help-Hilfe zur Selbsthilfe safety rules and procedures

Make sur that vehicle log books are in place and are used correctly

7. Network and Representation

Cooperation with relevant international and national NGOs working in the project area

Participate to networks, initiatives and other meetings regarding humanitarian response

8. Required profile/experience:

Qualification:

Master‘s degree in business administration, Project management or any equivalent Masters level or higher degree.

Experience:

• Substantial experience in a similar or senior management position in INGO environment, ideally in emergency or post emergency contexts

• Experience in multi-cultural team management both national and international staff

• Experience in budget management and donor compliance

• Experience in Mali or Sahel region is a plus

Technical skill and competence:

• Capacity to deal with many different issues, to self- update and learn very quickly from a highly and constantly evolving environment

• Ability to manage and prioritize a high workload and multiple tasks with tight deadlines

• Good representation skills

• A good understanding of security management

• Knowledge of WASH, health and nutrition activities are appreciated

• Knowledge of HR, budget and logistics management

Language: Good communication skills, with good written and spoken French; English is a plus.