Head of Base Mopti – Mali 277 views

Head of Base Mopti – Mali

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    • #3403938
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    HELP – Hilfe zur Selbsthilfe e.V.

    Closing date:
    15 Dec 2019

    Job announcement

    Job title: Head of Base Mopti – Mali

    Country : Mali

    Duty Station: Mopti – Mali

    Duration of contract: 12 months ( renewable)

    Closing date : 15/12/2019

    Reporting to : Country Director

    Type of contract : Expatriate ( unaccompanied )

    About Help – Hilfe zur Selbsthilfe:**

    Since 1981 “Help – Hilfe zur Selbsthilfe” has provided fast and sustainable support to people in need worldwide.

    Our aim is for all human beings to live dignified, peaceful and safe lives of their own accord. Help assists people in need towards achieving self-reliance, irrespective of their gender and political or religious values. Help provides emergency relief after disasters, and assists with reconstruction and long-term development of all spheres of life. In the long run our goal is to reduce the vulnerability of communities to new conflicts or natural disasters and to strengthen their resilience. Help – Hilfe zur Selbsthilfe is active worldwide in 22 countries in the areas of health, reconstruction, climate protection, disaster preparedness, Education, refugee relief, livelihood and food security. Active in Mali since November 2013, Help – Hilfe zur Selbsthilfe, intervenes in the areas of economic recovery, health, nutrition, food security and WASH and Gender based violence.

    About the position:

    The Head Base is under the supervision of the Country Director. The Head of base ensures the representation of Help-Hilfe Selbsthilfe in Mopti region.

    Tasks and responsibilities :

    1.Coordination and monitoring

    Leadership and team cohesion development

    Monitor coordination and communications between the various departments

    Preparation of technical support and participation in cluster meetings

    External representations with humanitarian actors, local authorities and civil society

    Participation to the annual review dedicated to the presentation of the activities carried out and planed, lessons learned and recommendations, as well as the challenges ahead

    2. Coordination and program management

    1. Monitor and analyze the humanitarian, political, cultural, social and economic context

    2. Within the intervention zone, propose new operational directions and develop an operational strategy in line with organizational policies and the population’s needs

    3. Ensure the coordination, development, monitoring and evaluation of programmes implemented within his/her intervention zone

    4. Ensure that quality reports are submitted within deadlines

    3. Security management on the base

    Be responsible for team and goods security of the base

    Monitor and analyse the security situation and ensure it is understood by the teams

    Give the geopolitical and security situation briefing to all of the new arrivals on the base

    Ensure that all security-related documents and procedures are updated regularly

    Ensure compliance with all security rules and procedures on the base

    Set up a permanent security monitoring system

    Ensure the immediate management of any security incidents that may occur on the base and immediately inform the Country Director

    Participate to security meeting and give feedback to teams and coordination

    4. Reporting / communication

    Ensure that key information circulates correctly on the base

    Collect and compile operating information and team reports and send them to coordination according to the defined schedule

    Manage and consolidate internal and external communication on the base

    5. Administration:

    Administrative management of personnel:

    Assist in welcoming and integrating new personnel, ensure they receive administrative briefing

    Supervise the administrative management of personnel recruitment and hiring at the Base

    Ensure that performance reviews are carried out according to defined procedure, and monitor the professional development of personnel

    Assist in ordering and determining disciplinary measures

    Conduct regular meetings and communication with personnel

    Administrative management of the Base

    Verify and validate all contracts drafted at the base

    Assist in selecting Help-Hilfe zur Selbsthilfe premises

    Ensure administrative monitoring of insurance locations, claims and contracts

    6. Logistics:

    a. Supply Management

    Help to carry out a purchasing environment analysis at the local level

    Supervise the update of price lists and supplier files

    Manage Help-Hilfe zur Selbsthilfe purchasing procedures and those from donors funding the programs.

    Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints

    Receive, approve and process requests for quotes and internal order forms

    Ensure that budgetary lines related to logistics are monitored and observed

    Supervise the preparation of purchasing documents and draft the contracts

    Participate in the drafting the call for tenders

    Supervise purchasing, ensuring that approval rules and procedures are observed

    Assist to select suppliers and negotiate prices, deadlines and delivery methods

    Ensure that purchasing documents are complete and archived in keeping with Help-Hilfe zur Selbsthilfe procedures

    Ensure that dealings with suppliers are monitored

    b. Vehicle Fleet Management

    Assist to negotiate vehicle rental contracts

    Supervise the planning and execution of maintenance and repair work on Base vehicles

    Monitor vehicle movement schedules

    Permanently ensure that all drivers have received general training and carry out regular testing

    Ensure that drivers are aware of their obligation to adhere to Help-Hilfe zur Selbsthilfe safety rules and procedures

    Make sur that vehicle log books are in place and are used correctly

    7. Network and Representation

    Cooperation with relevant international and national NGOs working in the project area

    Participate to networks, initiatives and other meetings regarding humanitarian response

    8. Required profile/experience:


    Master‘s degree in business administration, Project management or any equivalent Masters level or higher degree.


    • Substantial experience in a similar or senior management position in INGO environment, ideally in emergency or post emergency contexts

    • Experience in multi-cultural team management both national and international staff

    • Experience in budget management and donor compliance

    • Experience in Mali or Sahel region is a plus

    Technical skill and competence:

    • Capacity to deal with many different issues, to self- update and learn very quickly from a highly and constantly evolving environment

    • Ability to manage and prioritize a high workload and multiple tasks with tight deadlines

    • Good representation skills

    • A good understanding of security management

    • Knowledge of WASH, health and nutrition activities are appreciated

    • Knowledge of HR, budget and logistics management

    Language: Good communication skills, with good written and spoken French; English is a plus.

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