Graphic Arts and Marketing Assistant Temporary 108 views

Job Summary
Grade: G-6, Associate
Employment Type: Temporary
Occupation: Graphic Design and Multimedia, Sales and Business Development
Location: New York (United States)
Closing Date: 9 Dec 2019

Org. Setting and Reporting

This position is located in the United Nations Postal Administration (UNPA) within the Department of Operational Support (DOS). The incumbent will report directly to the UNPA Graphic Design and Marketing Team Lead and under the overall direction of the Chief, UNPA.


Within delegated authority, the Graphic Arts and Marketing Assistant will be responsible for the following duties:

• Conceptualizes and develops designs for United Nations stamps and related philatelic and promotional products, including annual collection folders, multi-lingual philatelic bulletins, advertisements and packaging.
• Prepares all approved designs in electronic format for final review and printing; reviews color and print proofs as required.
• Coordinates marketing and promotional programmes to promote the sale of UN stamps.

Graphic Design
• Participates in initial meetings with clients to discuss potential design projects, e.g. substantive content, communication objectives, and design options, technical specifications, costs, schedules/deadlines, etc.
• Independently undertakes design assignments, including high priority requests, for a variety of UN-sponsored activities; conceptualizes and develops design proposals for review by clients, which may include photographic, illustrative or more abstract graphic solutions.
• Creates graphic material for varied print and electronic media projects such as stamps, envelopes, cachets, brochures, catalogues, flyers, posters, and newsletters.
• Researches, identifies, and recommends potential artists for the commission of stamp projects.
• Provides guidance and support throughout the project production process; coordinates and follows-up with clients and other relevant parties (e.g. copy and proofreaders, printers, production staff, etc.) and ensures that projects are on schedule.
• Sets standards and controls the visual looks of UNPA sale counters, website, promotion and marketing materials, etc.
• Designs and develops displays for use at the UN stamp shop and philatelic exhibitions.

Marketing and Promotion
• Researches, compiles and verifies background material for marketing and promotional material; Designs promotional materials for use in different marketing channels, including advertising, direct mail, internet and e-mail.
• Incorporates images of new products onto the website and associated sale systems; converts designs into formats for use on websites and social media platforms as needed using Photoshop or other graphic design software.
• Coordinates multiple marketing and promotional programmes to promote the sales of UN stamps and other products as set out in the Annual Marketing Plan (e.g. advertising, websites, direct mail, exhibits, and market research); evaluates responses to promotional programmes.
• Coordinates and assists with UN stamp launches and other promotional events.

• Operates UNPA printing equipment when needed for promotional materials, posters, presentation boards, etc.
• Performs other related work as required.


Professionalism: Knowledge of standard industry production and printing processes, including stamps design and layout. Knowledge of security printing practices and operations. Knowledge of photography, page layout and photograph sizing. Graphic art skills and demonstrated ability to independently develop creative designs and produce high-quality graphic material for varied print media projects (e.g. stamps, posters, brochures, press kits, book covers, book designs, etc.). Ability to handle multiple design projects simultaneously. Knowledge of principles and practices pertaining to the marketing and promotion of philatelic or collectible items. Ability to work with online sale website. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Creativity: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.


High school diploma or equivalent is required.

Work Experience

A minimum of seven years of Graphic Design and layout or related experience is required.
Experience conceptualizing and illustrating designs is required.
Proficiency in Adobe Creative Suite, Photoshop, Illustrator and In-design is required.
Experience designing postage stamps and philatelic products is desirable.
Experience working with Security Printers is desirable.
Experience working in the United Nations Common System or similar international organization is desirable.


English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of another official United Nations language is an advantage.


Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

This position is temporarily available for a duration of three months. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

While this temporary job opening may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Staff members who were granted a fixed-term, continuing or permanent appointment as a result of having passed a predecessor test recognized by the Office of Human Resources Management, and who have continuously held such appointments, are not required to take the new test.

Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee


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