Grants Management Coordinator
Years of experience:
20 Dec 2019
The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfilment of the wish to return home.
The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.
All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.
About the job
Overall responsible for grants management within the country team. This includes facilitating and supporting the development of high quality funding proposals, in compliance with donor and internal DRC rules and regulations, responsible for donor reporting, information management and grants management capacity-building efforts. The post holder is also responsible for providing regular support and guidance to project cycle management and program strategy; advising and supporting field teams to ensure the successful implementation of all activities. Your main duties and responsibilities will be:
- Develop and maintain overview of all grants, donor requirements, rules and regulations, and internal and external deadlines and support implementing teams to ensure full compliance
- Oversee and refine grants and contract management systems and processes. This includes updating, streamlining, and disseminating grants management tools and resources
- Ensure quality information management through regular maintenance of grant files, updating internal DRC documentation and other grant unit tools
- Conduct regular donor mapping exercises and support the Head of Programmes in identifying new funding opportunities in line with the country programme’s strategy
- Draft, review and provide support in the negotiation of project agreements, including sub-agreements, teaming agreements and memoranda of understanding
- Organize and facilitate grant opening, review, and closing meetings; ensuring key actions agreed are documented, shared and followed up
- As and when required, act as the focal point to donor queries (as delegated by HOP)
- As and when requested, support external donor audits and donor monitoring visits
- Responsible for day to day supervision of the national Grants Officer
Proposal & Reporting
- Support the HOP to plan and coordinate the development of high-quality project proposals, including narratives, budgets, budget narratives, work plans, staffing lists, and other required annexes. This means compiling and reviewing all documents before sending to HOP as well as HQ/Region for sign off
- Lead donor reporting processes by coordinating, compiling, editing and providing feedback to ensure the development of high-quality narratives and timely submissions
- Lead application process and ensure compliance regarding no or cost extensions, amendments, top-ups, reallocations etc
- As and when requested, attend donor meetings, upon request by the Head of Programme
Programme learning, knowledge management and strategy
- Document, analyse, and share learning from proposal and reporting processes, and compliance with donor rules and regulations.
- Support induction processes to new staff and provide regular refreasher trainings and updates on donor rules and regulations
- Contribute to PCM trainings and usage of PCM tools in collaboration with MEAL Manager
- Responsible for maintaining and updating DRC’s online Grants Management System (GMS) platforms and establish and manage country trackers
- Ensure learning from donor grants is captured, consolidated and disseminated, contributing to knowledge building and sharing within Libya and globally to influence policies and programme planning (where necessary). This includes ensure that regular grants closure meetings are taking place
- Responsible for drafting donor strategy in conjunction with Technical Advisors and HoP
- Prepare necessary documentation, such as reports, presentations and organizational documentation, to share with DRC stakeholders, including briefings for DRC staff and external entities requesting information on DRC’s programm
To be successful in this role we expect you to have 3-5 years of relevant experience in grant management/coordination, programme development, fundraising in humanitarian settings with INGOs. Moreover, we also expect the following:
- Solid experience in the compilation of donor proposals, modification requests and reports; with practical experience in working with UNHCR, IOM, DFID, EUTF, ECHO, DANIDA, etc
- Knowledge of donor rules and regulations.
- Demonstrated ability to prioritize large workloads, to consistently meet deadlines and adapt in a complex and challenging work environment
- Excellent communication, coordination, influencing and interpersonal skills
- Demonstrate ability in thinking creatively and practically to improve the quality of projects
- Demonstrate ability in analytical and critical thinking with the ability to work operationally without losing sight of the strategic goal
- Strong project management and planning skills: with good skills in managing related data analysis
- Conversant in proposal writing with effective communication skills including fluency (speaking and writing) in English and in excel
- Ability to lead and work within a multi-cultural/diverse team;
- Commitment to Humanitarian principles and DRC values
- Post Graduate Degree in Social Sciences, International Development
- Full professional proficiency in English
In this position, you are expected to demonstrate DRC’ five core competencies:
Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with DRC’s vision and values.
Contract length: 12 months.
Band: G, non-management.
Designation of Duty Station: Tripoli, Libya.
Start date: 01/02/2020.