Syria remains the largest humanitarian emergency in the world, and OCHA coordinates an increasingly complex humanitarian response in a challenging operating environment. OCHA is looking for an experienced Finance Officer/Pooled Fund for the Humanitarian Financing Unit.

OCHA Syria Humanitarian Fund (SHF) is recruiting the staff necessary to run the Humanitarian Financing Unit. SHF is a Country Based Pooled Fund (CBPF) established in 2014. Given the ongoing country conflict, it is of utmost importance that the current staffing gaps are filled in order to support CBPF funding requirements to humanitarian operators in-country. Expectations by stakeholders of the CBPF funding in terms of timelines and institutional capacity are high. 

The Finance Officer/Pooled Fund is expected to help strengthen OCHA’s humanitarian financing, programmatic and reporting quality and follow-up, and support the HFU’s senior management in the same. Main duties will include supporting the correct running of the Grant Management System-based allocation and reporting timelines, sensitization and awareness-raising among NGOs and Participating United Nations Organizations of them CBPF’s work, and supporting reporting and monitoring activities, or other functions as required.

Under the overall guidance of the Humanitarian Affairs Officer/Pooled Find Manager, and Head of HFU, and under the direct supervision of the Finance Officer/Pooled Fund Manager, the incumbent will be expected to be able to perform the following, prioritized according to operational requirements:

Summary of key functions:

• Financial Review
• Financial Management
• Administration

Financial Review:

• Support the Finance Officer/Pooled Fund Manager in the review of grant agreements and supporting documents to ensure accuracy, consistency, reasonableness and compliance with the United Nations Financial Regulations and Rules (UNFRR) and the Country-Based Pooled Funds (CBPF) Guidelines;
• Review project budgets to determine “normal costs and variations” in project expenditure areas to be determined;
• Review of budget amendments, reprogramming or No-Cost Extension requests;
• Conduct market cost survey for items commonly purchased under CBPF projects and maintain a database to support cost effectiveness analysis of proposals to CBPF;
• Reconcile advisory reports from HQ with CBPF records on project performance status and financial statements;
• Communicate concerns about proposals, project documents, or implementing partners to the relevant HFU manager;
• Assist in the preparation of financial analyses for the CBPF Annual Reports and other progress or ad-hoc reports;
• Support the Finance Officer/Pooled Fund Manager in drafting budgets for services to be contracted to outside entities.
• Assist in review of budget revision requests in coordination with HFU team as well as per guidelines.
• Review all the payments done by UNDP and the related service fees

Financial Management:

• Support preparation of paperwork related to Humanitarian Coordinator project approval and disbursement actions (Fund Transfer Requests, agreements, MoU, etc.);
• Support preparation of and execution of transfer agreements to be signed by NGO and HC, following up on requests to the HFU to arrange for fund transfers to partners and notifies payees of status of payments;
• Assist HFU staff and CBPF stakeholders regarding queries on payment and deposit-related issues;
• Track, collect and review financial reports from CBPF partners to ensure accuracy and compliance with CBPF guidelines and provides feedback to partner as necessary;
• Assist in tracking project spending and ensure that future payments are approved based on satisfactory financial reporting and justification of previous advances;
• Support the preparation and take part in periodic financial spot-check visits to partner offices, in line with operational modalities and guidelines;
• Participate in drafting financial spot-check monitoring reports and recommendations to partners following visits to partners;
• Facilitate project audits for all partners by helping to set up audit schedules, reviewing audit reports, keeping records of partner performance, providing feedback to partner and supporting the process of recovery of funds if necessary.
•  Follow up the FSC and the audit findings of the projects.
• Support in capacity building for the IPs and the staff members (financially).

Administration:

• Support the Finance Officer/Pooled Fund Manager in liaising with companies carrying out contractual services on behalf of the HFU, and provide support and information as and when required;
• Keeps up to date on documents/reports/guidelines that have a bearing on matters related to program budgets and the CBPF in general;
• Support the Finance Officer/Pooled Fund Manager in preparing documentation and reports for country-level coordination forums.
• Perform other duties as required.

Work implies frequent interaction with the following:

• Senior HAOs and Fund Manager
• National and International HAOs
• National and International NGOs
• United Nations Agencies, Funds and Programs
• CBPF contracted entities providing capacity assessment, monitoring and audit services
• Provincial authorities

Impact of Results:

Develop well-reasoned, innovative suggestions and approaches to problem resolution in dealing with complex financial/budget issues. Assist in the management of funding programming projects and partners, ensuring timely delivery of outputs. Help meet organizational objectives and provide sound analytical inputs and advice with respect to coordination of humanitarian financing and monitoring.

Core:

Innovation:

• Ability to make new and useful ideas work.

Leadership:

• Ability to persuade others to follow.

People Management:

• Ability to improve performance and satisfaction.

Communication:

• Ability to listen, adapt, persuade and transform.

Delivery:

• Ability to get things done while exercising good judgement.

Technical/Functional:

Professionalism:

• Ability to apply financial rules, regulations and procedures in the UN environment. Ability to maintain accurate records, review and interpret a wide variety of data. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; remains calm in stressful situations.Proven analytical skills: ability to conduct independent research and analysis, identify issues, and recommend appropriate solutions. Ability to relate humanitarian affairs issues and perspectives, including gender issues, to political economic, social and human rights programs. Ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. armed conflict, civil strife, natural disasters and human misery).

Communication:

• Proven ability to write in a clear and concise manner and to communicate effectively, including ability to prepare reports and conduct presentations, articulating options concisely, conveying maximum information, making and defending recommendations.

      Accountability:

• Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Technological Awareness:

• Solid computer skills, including proficiency in word processing, spreadsheet applications, and relevant software packages, including e-mail.

Education:

• Master’s degree in in business administration, budget, finance, audit, economics, project management, or other related field.
• First level university degree in business administration, budget, finance, audit, economics, project management, or other related field combined with 2 years of experience may be considered in lieu of advanced university degree.

Experience:

• One (1) year of relevant professional experience in budget, finance, accounting, administration, crisis/emergency program management, or other related area, preferably with at least one-year relevant experience with a UN Common System, and/or internationally recognized NGOs. Experience with project budgeting and proposal writing (using very good analytical and writing skills) is required. Experience with auditing and/or financial review of partners an advantage.

Language Requirements:

• Proficiency in both oral and written English and Arabic.

Other:

• Female candidates are encouraged to apply.

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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Contract Duration: Till 31 December 2020 with possibility for extension