Finance and Admin Officer 17 views0 applications 151 views

Purpose of Position:

S/he will ensure adequate stewardship of agency resources and sound financial reporting in line with Generally Accepted Accounting Principles, JAM policies and procedures, local laws and donor requirements. S/her major responsibilities would include but not limited to preparation of cashbook, bank & petty cash operations, cash receipts, receivables, prepayments, payables and operations.

Key Responsibilities:

Finance

• Review all payment vouchers before they are presented to Area Manager/designate for approval.
• Consolidate templates for posting of General Journal vouchers and send to Finance Officer reporting for posting to SUN on weekly basis.
• Payment of all statutory obligations including taxes like PIT etc.
• Cash Management – verify the cash in bank, prepare cash forecast and ensure adequate cash is available for planned activities.
• Managing Advances, Prepayments, and Receivables through follow up on delinquent liquidations, Reconciliation of accounts.
• Involvement in the production of quarterly cash forecasts.
• Making payments to vendors and all service providers.
• Review all transactions to ensure that proper approvals and authorization have been done.
• Ensure project is managed and replenished in accordance to JAM cash management procedures.
• Assist the Area Manager to respond to the Country office requests.
• From time to time, perform any other duties as may be assigned by Grants and Finance Manager and/Management.

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Administration

• Updating of asset register for all assets at the filed location, carrying out asset count.
• Management of drivers schedule of activities.
• Participating in field procurement meetings
• Supervising of drivers including setting objectives, development and appraisal.
• Preparation of fuel efficiency report and submitting to Operations Specialist.

Required Qualifications:

• B COM or BBA Accounting or equivalent degree and/or professional certification in accounting strongly preferred or equivalent experience.
• Minimum of five years’ experience in a similar position
• Proficiency in Sun System and Q & A applications strongly preferred
• Demonstrated ability to assimilate to new policies and procedures effectively
• Extremely detail oriented and organized

Strong written and verbal communication skills

• Proficiency in Microsoft Office applications (word, excel, o