FHI 360 Finance and Administration Manager in Beni 105 views

Job Summary:

Responsible for the financial integrity of FHI 360’s response in Eastern DRC, the Finance and Administration Manager will oversee the management of finances and accounting for a post-Ebola and COVID-19 response project. The Finance and Administration Manager will support the Associate Director, Finance and Operations to ensure accounting and compliance standards are met, complete monthly financial reporting, and manage cash flow. Furthermore, the Finance and Administration Manager will oversee the budget and update budget projections in collaboration with budget holders and HQ Finance on an as needed basis.

Based in Beni, this duty station has been designated as high risk or extreme risk and poses a heightened risk or direct threat to personal safety. Applicants should research this location and the associated risks before submitting an application.

Accountabilities:

• Provide leadership and comprehensive management of business support and compliance functions for the response, including the implementation of financial standard operating procedures.
• Provide technical guidance on Generally Accepted Accounting Procedures (GAAP), GAS (Government Auditing Standards), Cost Accounting Standards (CAS) and Federal Acquisition Regulations (FAR).
• Oversee payments to beneficiaries and vendor ensuring that payments are received on time and recorded accurately based on FHI 360 financial guidelines.
• Implement an effective project office cash flow management for best efficiency, including maintain an adequate buffer balance for emergency situation. Ensure that systems are working for project cash and payments requests to be processed on time. 
• Provide relevant fiscal information to the senior management team, elevating red flags or financial risks such as project overspends or underspends to the Response Coordinator. 
• Act as a liaison between FHI 360’s internal auditors and the project team. Develop and manage internal financial audits, ensure that audit findings and recommendations are effectively addressed and closed in a timely manner.
• Develop a formal reporting system to communicate results of audit activities to management and regulatory compliance agencies.
• Manage the activities of the finance staff and ensure that finance staff are adequately trained to be able to support the financial health of the response.
• Develop, and evaluate personnel under their management to ensure the efficient operation of the program.

Applied Knowledge & Skills:

• Familiarity with INGO financial operations and constraints in humanitarian settings.
• Expert knowledge of corporate accounting practices including in depth experience with Generally Accepted Accounting Principles (GAAP) and International Reporting Standards (IFRS) and other financial regulations and standards.
• Knowledge of automated financial and accounting reporting Government Accounting, CAS and FAR regulations.
• Excellent computer and systems skills required. Advanced skills in MS Excel required and major financial accounting and reporting software (Deltek Costpoint and/or Serenic Navigator preferred). QuickBooks knowledge helpful.  Advanced Excel skills is a requirement.
• Strong interpersonal skills and display evidence of good leadership, influencing skill, capacity building and mentoring skills.
• Ability to interact professionally with culturally and linguistically diverse staff and clients.
• English fluency required and working knowledge of French strongly preferred.
• Excellent written and oral communication skills and be comfortable participating both as an effective contributor and a listener in group settings which include senior staff.
• Well-organized, resourceful, effective and efficient at coordinating multiple resources to get things done and must have proven track record of successfully working on multiple tasks at once and foresees and plan around obstacles.
• Demonstrated sensitivity in diverse, cross cultural settings.
• Demonstrated HR and Administration Management skills and experience required. Review job descriptions and participate in candidate selection.  Lead the performance evaluation process by providing guidance to manager and staff.
• Overall supervision for administration requiring day-to-day management of staff with respect to visas, flight bookings, hotel arrangements, tax payments, and other administrative tasks. Review and approve time sheets for payroll processing.  Liaise with HR team in Kinshasa on labor issues.

Problem Solving & Impact:

• Works on problems of complex scope that require analysis and in-depth evaluation of variable factors.
• Erroneous decisions or recommendations may cause critical delays or modifications to projects or operations.
• Ability to exercise judgment that contributes to the organization’s business strategies and develops objectives that align with department’s strategic goals.
• Must be able to provide accurate, expert level advice to reach outcomes that will enable achievement of overall department and organization goals.
• Demonstrates a responsive, professional attitude that is solution oriented.
• Decisions and actions have a serious impact on the overall success of the function.

Supervision Given/Received:

• Regularly interacts with senior management and HQ based staff.
• Leads by “managing managers” or other direct/indirect reports in the region/functional area.
• Ability to motivate, mentor, and empower individuals to achieve expectations and goals set for the functional unit.
• Provide input on country/project staff performance reviews.
• In coordination with senior management, hire/terminates country/project staff.
• Reports to the Associate Director, Finance and Operations.

Education:

• Bachelor’s Degree or its International Equivalent in Accounting, Finance and/or Business Administration.

Experience:**

• Minimum 5 years working in humanitarian or emergency response setting in an international NGO.
• Experience working in a complex emergency environment.
• Prior work experience in a non-governmental organization (NGO), government agency, or private company of progressive program management experience in humanitarian assistance or related industry experience in a relevant technical area.

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift 5 – 50 lbs.
• Ability to travel to remote field site locations that lack basic essentials.
• Candidate must be in good physical condition and understand that medical care is not readily available at duty station.

Technology to be Used:

• Computer, Microsoft Office 365 (i.e. Word, Excel, PowerPoint, e-mail), office telephone, cell phone and printer/copier.

Travel Requirements:

** Or an equivalent combination of relevant education and/or experience sufficient to successfully perform the key responsibilities of the job.

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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