FHI 360 Assistant District Coordinator in Gaborone 178 views

Job Summary:

The position will assist with coordinating the implementation of the APC 2.0 activities in South East and Kgatleng districts.  The position will liaise with district District Health Management Teams, District AIDS Coordinator and other PEPFAR partners to ensure that APC 2.0 program activities are aligned to the district heatlh priorities. The post holder will work with APC 2.0 partners to plan, direct schedules and monitor activities across the two districts.

Accountabilities:

• Act as the project liason person at district level, coordinate planning and implemention of activities in the two districts.
• Oganize and coordinate partner weekly project performance review meetings. Use data to identify and monitor strategies that need to be scaled up for greater program impact.
• Work with Implementing Partners and DHMT facility staff to ensure smooth flow of informantion and referral of clients for continuity of care across the HIV care cascade.
• Coordinate district report compilation and timely submission to DHMT and other key stakeholders.   
• Collaborates with technical team, partner managers and headquarters technical staff to ensure that targets are met and activities are implemented according to USAID, FHI 360, and Government of Botswana program frameworks and standards.
• Maintain a good working relationship with district stakeholders including DAC, DHMT, VMSAC, DMSAC to ensure support for the project.
• Participates in performance review meetings and submit reports as scheduled.

Competencies:  

There are 31 FHI360 development competencies. The focus for this particular job will be:

• Project Management (Planning and Time Management) – accurately scopes out length and difficulty of tasks (sets objectives/goals/measures). Breaks down work into steps, schedules, task/people assignments. Marshals people, time, and resource efficiently. Arranges information in a useful manner, and orchestrates multiple activities at once.
• Problem Solving – analyzes problems, seeks input from others and considers a variety of solutions. Chooses most efficient and effective solutions with attention to the impact that solution has on other projects and tasks.
• Technical Skills and Learning – let’s go of outdated processes and procedures, seeks out resources to enhance technical skills, and readily learns new industry processes, systems and products.
• Employees are expected to possess, or have high-potential for development of these three fundamental competencies.

Applied Knowledge & Skills:

• Planning, coordination, program evaluation and project management skills
• Strong reporting experience
• Strong consultative and negotiation skills
• Budgeting, financial management, and policies and procedures oversight experience
• Demonstrated public relations and diplomacy skills required
• Excellent oral and written communication skills
• Ability to analyze and establish effective and supportive cross-program coordination, organizational procedures, and management systems.

Problem Solving & Impact:

• Works on problems of moderate scope that require a review of various factors.
• Exercises judgment within defined procedures and practices to determine appropriate action.
• Builds rapport with internal and external contacts.
• Decisions may cause delays and affect a work unit or area within a department.

Supervision Given/Received:

• Receives general instructions on routine work, detailed instructions on new projects or assignments.
• Uses independent judgment in determining work-flow and priorities.
• Typically reports to a Manager/ Associate Director/ Director.

Education

• Bachelor’s Degree or its International Equivalent – Knowledge/Information Services, Communications, Education, Environment, Health, Behavioral, Life/Social Sciences International Development, Human Development or Related Field.

Experience:

• Typically requires a minimum of 3-5 years’ experience with public health program management, US Government rules and regulations.
• Experience in community based HIV and AIDS programming, and technical assistance to CSOs implementing these programs
• Articulate and professional and able to communicate in a clear, positive fashion with clients and staff.
• Must be able to read, write, and speak fluent English; fluent in host country language as appropriate.
• Prior work experience in a non-governmental organization (NGO), government agency, or private organization.
• Prior experience using Microsoft Office Suite preferred.

Typical Physical Demands:

• Typical office environment. Ability to sit and stand for extended periods of time; ability to lift 5-50 lbs.

Technology to be Used:

• Personal Computer, Microsoft Office (i.e. Word, Excel, PowerPoint, etc.), e-mail, telephone, printer, calculator, copier, cell phones, PDAs and other hand held devices.

Travel Requirements:

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

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