No. 2019-EDC-09

Title: Export Development Canada Coordinator
Section: Export Development Canada – Embassy of Canada in Bogota
Level: LE-06
Number of vacancies: 1
Schedule of work: 37.5 hours per week (full time work)
Duration: Indeterminate employment
Monthly salary: 4,906,507 Colombian pesos plus social benefits
Closing date: November 29^th, 2019
Start Date: January-February, 2020

Eligibility

This position is open to:

• Persons who currently reside in Colombia, who hold current documentation allowing them to work in Colombia, who meet all of the essential requirements stated below, and whose applications are received by the closing date;
• Spouses and Dependants of Canadian Based Staff of the Embassy of Canada in Colombia who are currently residing in Colombia, who meet all of the essential requirements stated below, and whose applications are received by the closing date; and
• Employees of the Embassy (term, indeterminate or emergency employment) who meet all of the essential requirements stated below, and whose applications are received by the closing date.

Please note that the Embassy of Canada in Colombia does not sponsor work authorizations directly or indirectly. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor.

Context

Export Development Canada (EDC), is Canada’s official Export Credit Agency (ECA), it provides financing and insurance solutions to help Canadian exporters and investors expand their international business. EDC helps 8,400 Canadian companies and their global customers in up to 200 markets worldwide each year.

EDC is financially self-sustaining and is a recognized leader in financial reporting, economic analysis and human resource management. We offer the largest pool of trade finance specialists in Canada.

Summary of Duties

Under the general supervision of the EDC Chief Representative – Andean Region, based in Bogota, acts as an experienced assistant that provides Administrative and Customer Relationship Support for EDC’s Colombia representation. Also provides information, technical, logistical and administrative support for EDC’s market activities in Colombia in support of EDC’s foreign strategy. The successful candidate is a self-starter, and efficiently carries out research and other special projects assigned. Using English, Spanish or French independently engages in project management with respect to Business Origination, Account Management, Customer Onboarding, Transaction Facilitation, Corporate Development, Relationship Management, Market intelligence Activities and Events. The Coordinator may also be asked to provide information and input in the creation, translation and processing of letters, speeches, presentations and documents as required by the EDC Chief Representative and the Regional Manager, based in Bogota.

This role also encompasses responsibilities such as individual business development projects, representing EDC to clients while EDC Representatives are travelling, as well as providing guidance and advice to EDC clients and EDC teams.

He/she performs other duties as required by the Program Manager and the Regional Manager.

Essential Qualifications:

Candidates will initially be screened on the essential qualifications below and must demonstrate how they meet these criteria. Only those candidates who meet all the Essential Qualifications, and demonstrate this clearly within their application, will then proceed to the next stage of the process.

Education:

• The candidate must have successfully obtained a degree in business administration, finance, public administration, economics, or international trade, OR an acceptable combination of university degree and work experience related to the duties and specific areas of competence required by the position.

Language Requirements:

• Written and spoken fluency in English, as well as in Spanish.
• Working knowledge of French will be considered as an important asset.

Experience:

Applicants must have at least three (3) years of recent* and relevant work experience, including:

• Demonstrated experience working as an Executive Assistant providing support to a senior official in a corporate or Government office;
• Experience in conducting office and administrative procedures, especially providing financial & expense reporting support services;
• Experience in responding to client enquiries, conducting research, preparing well-written and accurate correspondence and other briefing products for the manager;
• Experience in organizing public events designed to promote networking, including working with service providers and other external partners;
• Experience in organizing and maintaining a large network of contacts across various industries and organizations.
• Experience in dealing with clients, service providers and stakeholders
• Experience working with MS-Office (including strong skills in Word, Excel, PowerPoint), MS Outlook and Internet.

*Recent being defined as within the last five (5) years

Rated Requirements

The Rated Requirements relating to knowledge, abilities and competencies will be assessed for candidates who meet the Education, Languages and Experience. Methods of assessment may include, but are not limited to, a written test, an oral interview, role-play, practical tests, presentations, reference checks, or any combination of these methods.

Knowledge

• Strong knowledge of office organizational principles, filing, communications logs, and accounting skills.
• Knowledge of financial administration & budgets;
• Knowledge of event and visit management;
• Knowledge of Colombian institutional, economical & political culture;
• Knowledge of protocol & etiquette convention.
• Advanced computer skills

Capabilities

• Plan and organize workflow, effectively managing multiple and conflicting demands within tight deadlines;
• Effectively handle correspondence, including letters, faxes and e-mails;
• Communicate fluently and effectively, with excellent grammar in both orally and in writing, in English and in Spanish;
• Problem solve to provide advice to clients;
• Prepare reports, charts, tables and work plans, and to maintain a calendar of activities and visit programs in an efficient and systematic manner;
• Set and maintain priorities, plan, organize, implement and control simultaneous projects / programs / strategies with minimum direction;
• Develop and maintain an effective network of professional contacts;
• Research and gather information and market intelligence;
• Work independently when required, and/or as a team member.

Personal Suitability

• Professional integrity;
• Adaptability and Flexibility;
• Excellent judgement, professionalism and tactful interaction with all audiences;
• Commitment to quality and accuracy;
• Resourcefulness, analytical and organizational skills
• Interpersonal relations and respect;
• Creativity, innovation and resourcefulness;
• Networking skills
• Initiative and proactivity

Asset Qualifications:

An asset is a desirable qualification that could provide an advantage for potential candidates.

The Embassy has the right to further screen candidates on Asset Qualifications and as such, preference may be given to candidates who have the following asset qualifications (which will also be assessed through any of the above-mentioned assessment methods: written test, oral communication, interview and reference checks. Candidates should also clearly demonstrate in their CV if they meet these qualifications:

• Working knowledge of French.
• Knowledge of excel based accounting programs/ practices (i.e. synoptic journals, etc.) and knowledge of SAP based accounting programs, will be considered as an important asset.
• Knowledge of Canadian culture as well as knowledge of Government of Canada administrative policies and procedures will also be considered as an asset.

Conditions of Employment

• Canadian ERC (Enhanced Reliability Clearance) is required and it will be granted after selection process is completed.
• Willingness to work overtime occasionally
• Valid documentation to work in Colombia

Important Notes

• The Embassy of Canada will only contact applicants selected for next steps in the competition;
• Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).
• Candidates selected at the screening stage will be invited for further assessment.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• Canadian citizens / residents and Canadian dual nationals will be subject to Canadian income tax deductions;
• The Embassy of Canada does not reimburse any travel costs to and from interview nor does it reimburse any relocation costs. The Embassy of Canada does not sponsor work permit applications on behalf of candidates.
• This staffing process will serve to build a list of qualified candidates at the LE-06 level to be used for indeterminate/term appointments or temporary assignments at this level. The results of this competition may also be used to staff similar positions (LE-06 level), at the same or lower level.