Emergency Activity Manager – Sudan – Sudan 5 views

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference

Job Title: Emergency Activity Manager

Code: SR-40-10114

Duty station: Tawila, with visits to other field locations

Starting date: 01/04/2026

Contract duration: Until 31/03/2027

Reporting to: Field Coordinator

Supervision of: Project Staff

Type of duty station: Non-family duty station

General context of the project

Sudan’s conflict, began on April 15, 2023, has created one of the world’s worst humanitarian crises. According to the United Nations, more than 11.7 million people have been displaced, including 4.2 million who have fled to neighboring countries. The takeover by the Rapid Support Forces of El Fasher, North Darfur, toward the end of October 2025 has brought another turning point to the biggest humanitarian crisis in the world. The city remains closed, with food, medicine and relief supplies blocked despite urgent appeals for access.

The takeover has worsened conditions in an area already devastated by sustained conflict. Fighting in and around the city resulted in the displacement of more than 450,000 people, driving most of those who are able to seek refuge in Al Tawila locality. Due to its proximity to the frontlines, services in Al Tawila are quite limited, and operational partners are unable to cope with the magnitude of the need, given the influx of displaced families and individuals. The movement of populations from El Fasher also has spilled over to other areas, such as in the east and central Jebel Mara region. Central Jebel Mara — where the International Medical Corps is supporting Golo hospital and eight other primary healthcare facilities— has seen an increase in the utilization of health services by newly arrived internally displaced persons (IDPs).

The AICS-funded project addresses the identified needs through an integrated approach based on a Theory of Change that assumes that simultaneous intervention in Food Security, Health and Protection will have a more effective and sustainable impact than separate sectorial interventions.

General purpose of the position

The INTERSOS Emergency Activities Referent is responsible for ensuring the effective technical and qualitative implementation of the AICS-funded project in a highly fragile context such as that of Sudan.

As a cross-disciplinary technical figure, he/she acts as guarantor of methodological consistency and adherence to international humanitarian standards in the planning, execution, and monitoring of project activities, with particular reference to health interventions and emergency response. He/she is also responsible for the project reporting.

In close collaboration with the Head of Mission, the Medical Coordinator and the Technical Manager – Protection and the technical team on the ground, he/she contributes to defining operational approaches, adapting content to the context, and developing technical guidelines, standard operating procedures, and monitoring tools.

Main responsibilities and tasks

Project Management

• Ensure the full and timely implementation of the project proposal as approved, pro-actively respecting deadlines for reporting.
• Project kick-off and presentation/sharing of project with teams.
• Review and prepare a detailed activity plan with team.
• Verification on the targeting of beneficiaries.

Financial management and procurement

• Prepare, monitor and implement financial and procurement plan.
• Approval of all purchases/contracting and budget line allocations.
• Verify the bookkeeping entries in the INTERSOS accounting spread sheets (JOURNAL): verify budget line allocations, budget expenditure status against actual delivery and the financial plan for the remainder project implementation period.
• Ensure for all purchases/contracting of goods/services/supplies the correct INTERSOS procurement guidelines are applied and properly documented, in coordination with the Finance and Logistics departments.
• Verify the list of expenditures prior to finalizing the interim and final financial reports.
• Holds final responsibility for verification of all support documents’ completeness and correctness.

People management

• Agree and establish clear reporting and communication lines.
• Team recruitment: liaise with the HR Department to secure up-to-date HR files.
• Permanent on-the-job coaching of teams to work on quality in delivery.
• Manages and evaluates the performance of the project staff under his/her supervision
• Conduct weekly and monthly meetings with the team to review the planning and discuss the main concerns to focus on for the upcoming period.
• Continuous/fast verification of data quality collected and received from field staff.
• Ensure teams respect INTERSOS rules and guidelines to the mission and adhere to INTERSOS Code of Conduct and Safeguarding Framework.

Monitoring & evaluation

• Ensure monitoring and verification for the targeting of beneficiaries.
• Applying a result-based management approach, monitor the project outcomes, in addition to the outputs and activities, including changes at the household and community level achieved through the project.
• Undertake (if security situation allows) field visits to provide technical guidance and supervision to the team and to monitor the progress and quality of the different project activities.

Reporting

• Ensure quality reporting on achievements through daily short briefings, monthly and weekly planning presented against weekly and monthly performance reports containing clear quantitative and qualitative information related to the activities.
• Secure regular reporting per team and compile, review and analyses reports on monthly bases to be reflected in INTERSOS Project Appraisal Tool.
• Prepare ad hoc progress reporting for the donor and official required interim and final project reports; prepare interim and final narrative reports for the donor in a timely and qualitative manner, looking into achievements against outcomes and output and reflect lessons learnt clearly into recommendations for future programming.
• Holds final responsibility for all support documents (means of verification) and general project documents.
• Delivers regular communication products (including pictures) on the project to be used by the INTERSOS communication department in different outlets.

Coordination and representation

• Support the Program Coordinator / Technical Coordinators in attending cluster meetings and ensure timely reporting of highlights and relevant information for intervention area.
• Participate in regular meetings with the donor representatives and facilitates field visits by donor missions (when security allows for), in coordination with the Program Coordinator.
• Ensure systematic information and update sharing with the Field Coordinator
• Perform any other related duties as required.

Required profile and experience

Education

• Advanced university degree in Social Sciences, Political Sciences, International Relations, Humanitarian and International Cooperation or related field

Professional Experience

• Minimum 3 years of professional experience in management of humanitarian project/program
• Minimum 1 year of experience in the implementation of multi-sector humanitarian programming and in humanitarian context
• Previous experience in management of AICS-funded project is compulsory

Professional Requirements

• Experience in complex emergency setting and insecure countries
• Administration, finance and budget management skills
• Essential computer literacy (word, excel and internet)
• Analytical thinking, analysis capacity and strategic program development skills
• Knowledge of AICS procedures

Languages

• Italian (native speaker)
• Fluent English (written and spoken)

Personal requirements

• Experience in establishing and maintaining collaborative relationships with donors and government counterparts, and with donors compliance and reporting
• Strong representation and negotiation skills
• Ability to ensure quick quality delivery in stressful environment
• Ability to adhere to deadlines and respect line management
• Strong interpersonal skills: communication, diplomatic skills and problem-solver
• Leadership, people management and development
• Organization and problem solving
• Commitment to INTERSOS principles