IAEA Vienna, Austria
( 2019/0583 (011257) )
Organization: MTCD-Editing Unit
Primary Location: Austria-Vienna-Vienna-IAEA Headquarters
Job Posting: 2019-11-12, 4:40:10 PM
Contract Type : Fixed Term
Probation Period : 1 Year
The Department of Management (MT) provides a ‘platform of services’ that serves as a foundation for the successful delivery of the IAEA’s scientific and technical programmes. Its mission statement is as follows: ‘MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose’. Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment, and ensures that all Board documents are translated and distributed on a timely basis to Member States.
One of the main functions assigned to the IAEA by its Statute is to foster the exchange of scientific and technical information and the dissemination of knowledge in the nuclear field among Member States.
To facilitate the effective exchange and dissemination of information relevant to the IAEA’s work and mandate, the Division of Conference and Document Services coordinates and supports the implementation of these activities for its users and clients, both internal and external, by organizing meetings and conferences, issuing documents in the six official IAEA languages, i.e. Arabic, Chinese, English, French, Russian and Spanish, and editing, printing and distributing publications.
The IAEA has an extensive publishing programme, implemented by its Publishing Section, which produces a wide range of publications on nuclear related issues in both print and electronic formats. Inputs in the form of manuscripts of scientific/technical publications, advocacy items, electronic publishing requests and graphic design proposals originating from all parts of the house are handled by the Publishing Section.
Reporting to the Unit Head, the Editor carries out detailed editing of complex scientific/technical manuscripts, as well as a limited number of policy related documents, in compliance with international scientific editing and publishing standards and the IAEA’s publishing policies and practices. The Editor ensures that the IAEA’s quality standards are being met in all publications and policy related documents and that customers receive professional, efficient and expeditious editorial services that are responsive to their needs. He/she coordinates the production and publication of scientific and technical manuscripts and policy related documents.
In addition to being (1) an expert professional editor, reviewing and revising complex scientific/technical texts and a limited number of policy related documents, the incumbent is: (2) a service provider, contributing to the expeditious and efficient delivery of professional editorial services to customers throughout the house; (3) an editorial adviser, providing guidance to technical officers on the preparation of IAEA publications; (4) a quality control specialist, ensuring the implementation of the IAEA’s high editorial standards in the preparation of all English-language publications; and (5) a project manager, coordinating the work of designated freelance editors and publishing specialists.
Functions / Key Results Expected
Review and edit manuscripts and policy related documents, in compliance with international scientific editing and publishing standards and the IAEA’s publishing policies and practices;
Provide editorial quality control by ensuring that the IAEA’s editorial standards are met in the preparation of all English-language publications;
Conduct and manage projects, such as book projects, from initial draft through to final publication by ensuring inclusion of all relevant parties, liaising with freelance editors and coordinate in-house production of scientific/technical publications;
Provide advice and guidance to manuscript originators on the preparation and presentation, for electronic or paper formats, of IAEA scientific/technical publications and a limited number of policy related documents.
Competencies and Expertise
Planning and Organizing
Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.
Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
Actively contributes to achieving team results. Supports team decisions.
Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met.
Commitment to continuous process improvement
Plans and executes activities in the context of quality and risk management and identifies opportunities for process, system and structural improvement, as well as improving current practices. Analyses processes and procedures, and proposes improvements.
Consults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards.
Knowledge of and experience in editing highly technical documents and demonstration of a high level of accuracy and attention to detail.
Demonstrated ability and/or working experience to manage editorial projects.
Analytical Writing Skills
The ability to convey complex information clearly and concisely in written form.
Knowledge of and experience in writing scientific text.
Qualifications, Experience and Language skills
English or relevant scientific area.
- Minimum of five years of work experience in scientific editing and publishing, preferably with a science publisher. Experience in the publishing programme of an international, public sector or non-profit organization highly desirable.
- Excellent oral and written command of English as mother tongue or principal language of education, with a thorough knowledge of its semantics, grammar and style.
- Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $60233 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 23611*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks’ annual vacation, home leave, pension plan and health insurance
Applications from qualified women and candidates from developing countries are encouraged
Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process