Administrative Assistants at Business at OECD (BIAC), Paris, France 393 views

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The OECD is a global economic forum working with 36 member countries and more than 100 emerging and developing economies to make better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. The Organisation provides a unique forum in which governments work together to share experiences on what drives economic, social and environmental change, seeking solutions to common problems.

Based in Paris, Business at OECD (BIAC) is the officially recognised business voice to the OECD conveying business perspectives and expertise to policymakers on a broad range of global economic governance and policy issues. Our members are the leading business and employers organisations in OECD countries. We also include business organisations in selected non-OECD member countries, as well as international sectoral business organisations.

Business at OECD is looking for an Administrative Assistant who will carry out a wide range of logistical and administrative tasks. S/he will assist Policy Managers and Directors in the administration of their policy work. S/he will report to the Business at OECD Secretary General.

Main Responsibilities

Administrative Assistance and front office management

• Filter telephone calls, answer enquiries (phone, e-mail, in person) in English and French.
• Welcome and assist visitors.
• Website and IT support
• Assist with special events and project management

Policy groups assistance

• Prepare registration forms and lists of participants for meetings of the Business at OECD policy groups
• Make reservations for subscription lunches, dinners, etc.
• Upload documents on the Business at OECD website and create dedicated webpages for meetings of the Business at OECD groups.
• Provide logistic support at policy groups’ meetings, dinners, etc.

Other duties

• Replace the other Assistants when necessary, so as to ensure the smooth running of the office.
• Carry out other related tasks as required.
• Assist with cross-cutting issues, including communications, IT support and member relations.

Ideal Candidate Profile

Academic Background

• Tags

  administrative assistant

  new technologies

  office management

  project management

• Good secondary level of education, preferably post-secondary.

  Professional Background

• Proven experience as an administrative assistant, preferably in an international business environment.
• Good ability to assimilate new rules and experience in an international environment.

Tools

• Excellent command of Microsoft and other programmes (e.g., Word, Excel, PowerPoint, Outlook, WordPress) and the ability to adapt to new technologies

Communication

• Strong attention to detail to support branding and communication.
• Excellent IT skills, including website management.
• Ability to organise interactive social media.
• Ability to follow a steep learning curve.

Languages

• Fluency in both OECD official languages (English and French) with a third language as a plus.

Core Competencies

• For this role, the following competencies would be particularly important: Achievement focus, Analytical thinking, Drafting skills, Flexible thinking, Managing resources, Problem Solving, Teamwork, Client focus, Diplomatic sensitivity and Organisational knowledge.
• Ability to work under pressure, set priorities and meet tight deadlines
• Please refer to the level 1 indicators of the OECD Core Competencies.

Contract Duration

• Two year fixed-term appointment, with the possibility of renewal, starting preferably in February 2020 .

What the OECD offers

• Monthly base salary starting from 3 020.61 EUR, plus allowances based on eligibility, exempt of French income tax.

Please note that the appointment may be made at a lower grade based on the qualifications and professional experience of the selected applicant

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.