Administrative Assistant 56 views

Job brief

We are looking for a responsible Administrative Assistant to perform a variety of administrative

and any additional tasks delegated. Duties of the Administrative Assistant include providing

support to our managers and employees, assisting in daily office needs and managing our

company’s general administrative activities.

Job Description

 Answer and direct phone calls

 Organize and schedule appointments

 Plan meetings and take detailed minutes

 Write and distribute email, correspondence memos, letters, faxes and forms

 Assist in the preparation of regularly scheduled reports

 Develop and maintain a filing system

 Update and maintain office policies and procedures

 Order office supplies and research new deals and suppliers

 Maintain contact lists

 Book travel arrangements

 Submit and reconcile expense reports

 Provide general support to visitors

 Act as the point of contact for internal and external clients

 Liaise with executive and senior administrative assistants to handle requests and queries from

senior managers

Skills and Qualifications

  Proven experience as an Administrative Assistant, Office Admin Assistant

 Knowledge of office management systems and procedures

 Working knowledge of office equipment, like printers and fax machines

 Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

 Excellent time management skills and the ability to prioritize work

 Attention to detail and problem solving skills

 Excellent written and verbal communication skills

 Strong organizational skills with the ability to multi-task

 Degree / Diploma in Business administration or equivalent additional qualification

 Administrative assistant or Secretary will be a plus

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