Zambia: Finance and Administration Director – Zambia District Governance Strengthening
|Closing Date : 2019-12-02
Duty Station : Lusaka, Zambia
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Organization: FHI 360
Closing date: 02 Dec 2019
FHI 360 is currently recruiting for the position of Finance and Administration Directorfor an anticipated USAID-funded district governance strengthening project in Zambia. The project will help the Government of the Republic of Zambia with informing citizens and building their capacity to effectively demand improved service delivery while strengthening a local system of governance capable of responsive service delivery.
This role oversees financial and administrative operations for the project. It supports the COP in project planning and implementation and leads financial and administrative trainings for staff. The Finance and Administration Directorapproves procurement requests and manages financial tools used for reporting project expenditures in compliance with regulatory requirements. Expertise includes project finance and budgeting, USAID financial reporting requirements, USAID rules and regulations, administration, contracts and grants, procurement and logistics.
This is a full-time position based in Lusaka, Zambia, for a duration of five years. Zambian nationals are strongly encouraged to apply. Availability of the position is contingent upon successful award of the project to FHI 360. The anticipated start time is Spring 2020.
Establish and implement financial systems for field office and project accounting and grants finance management, including payroll, transfers, reporting to local authorities, FHI360, and USAIDReview annual budgets and track expenditures against budgetary line itemsReview project invoices for accuracy and allocate expenditures according to accounting systemsApprove payment of monthly expenditures within signature authority guidelinesLiaise with bank personnel and officers, track cash balances of each bank account, make deposits of returned funds and client payments, and track wire transfers to/from program accountsPrepare, update, and submit financial reports to HQ according to financial proceduresReview and reconcile monthly expenditures of the bank accountsMaintain, disburse, and reconcile the petty cash accountReview, track, and reconcile staff and consultant cash advances according to policiesLiaise with Finance/Business Managers in HQ regarding budget realignments, specific budget issues, and status of wire transfersDevelop procurement solicitations and recommendations for potential providers of needed goods and services in accordance with USAID and FHI 360 rules and regulationsPrepare all other project financial deliverables and reports in a timely fashion for the review and approval of the Chief of Party and send to FHI360/DCAdminister and monitor all financial aspects of the grants program, including pre-award financial/management surveys, requests for advances, funds disbursements and expenditure reconciliation, financial reporting, audits, and close-outDevelop and maintain a grants financial tracking system and coordinate with project staff who manage the grants to identify and resolve any issuesProvide expert financial and budgeting analysis (including pipeline analysis) to the Chief of Party, including a monthly report on actual and projected expenditures per budget line itemAnticipate any issues and recommend any corrective measures as neededProvide training and technical assistance on financial and grants management as needed to project staff, grantees, and other implementing partnersMaintain all project financial records in compliance with Zambian law and FHI360/USAID rules and regulationsMaintain liability, workman s compensations, and other insurance policies on behalf of the office, as applicableTrack sick and vacation leave for the project staff on a monthly basisParticipate fully and proactively in team meetings and other events and contribute to a positive and collaborative work environment
Bachelor’s degree or its international equivalent, in finance, business administration, accounting, or related field (MBA or Master s preferred)Minimum of 10 years of experience working in or with the NGO sector, especially in financial managementMinimum of five years of experience with grants programs (design and management of civil society grants programs preferred)Demonstrated experience in civil society, governance, organizational capacity building, advocacy, rule of law, or other related democracy and governance sectors highly desiredExperience with accounting software strongly preferredFamiliarity with USAID programming, rules, and regulations highly desiredAbility to work effectively in a highly collaborative team approachExcellent communication and organizational skillsExcellent verbal and written communication skills in English
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
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