Yemen: Project Manager Protection – Yemen
|Closing Date : 2019-12-08
Duty Station : Aden, Yemen
See all 38 jobs in Aden, Yemen
Application : Apply for the job
Closing date: 08 Dec 2019
INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.
Terms of reference
Job Title:Project Manager Protection
Duty station:Aden, with frequent travel to other governorates in South Yemen
Contract duration:12 months (ideally 12.5 minimum till 15 January 2021)
Reporting to:Program Coordinator
Supervision of:PM assistant, activity coordinators, M&E team and IMU
General context of the project
Manage the full implementation of UNHCR funded protection programme implemented in South Yemen.
INTERSOS protection programming provides for a comprehensive case management package for SGBV, CP and PwSN that comprises identification, counseling, cash assistance, legal assistance, internal and external referrals and follow-up. The activities also include community mobilization and engagement, protection monitoring, local partnership development (including capacity building) and could be extended with livelihoods and self-reliance activities.
INTERSOS protection programming in partnership with UNHCR focuses on 2 population groups: (mostly Somali) refugees and asylum seekers on the one hand and IDPs/conflict affected Yemenis on the other hand.
General purpose of the position
The Project Manager (PM) is in charge of the implementation and the supervision of the activities of the project ensuring timely and qualitative planning, implementation, reporting and monitoring/evaluation of INTERSOS activities in compliance with sector specific SOPs, Sphere standards and good practices, code of conduct and ethical values chart.
The PM is responsible for an efficient financial management for the project in compliance with INTERSOS model and donor regulations, in addition to full oversight of the HR and logistics arrangement in cooperation with relevant departments.
Main responsibilities and tasks
Ensures the planning, implementation and monitoring/evaluation and sets targets as included in the project description.Provides an efficient financial management for the project in compliance with INTERSOS model and donor regulations.Team management (100 to 150 staff, in addition to a set of 50-75 volunteers)Delivers quality project activities reporting, including the findings in terms of impact/changes at the level of beneficiaries achieved through the project.
Ensure activities implementation:
Project kick-off and presentation/sharing of project with teamsReview and prepare a detailed activity plan with teamAgree and establish clear reporting and communication linesOrganise trainings for the teamVerification on the targeting of beneficiariesEnsure sector SOPs and guidelines are properly applied and adhered toPermanent on-job coaching of teams to work on quality in delivery
Financial management and procurement:
Prepare, monitor and implement financial and procurement planPrepare weekly liquidity planApproval of all purchases/contracting and budget line allocationsVerify on a weekly basis the bookkeeping entries in the INTERSOS accounting spread sheets (PN): verify budget line allocations, budget expenditure status against actual delivery and the financial plan for the remainder project implementation periodEnsure for all purchases/contracting of goods/services/supplies the correct INTERSOS procurement guidelines are applied and properly documented (also for the procedures applied by the municipalities)Verify the list of expenditures prior to finalizing the interim and final financial reportsHolds final responsibility for verification of all support documents
Manage team and to provide relevant capacity building and on-job coaching to the project team:
Manages and evaluates the performance of the project staffConduct weekly and monthly meetings with the team to review the planning and discuss the main concerns to focus on for the upcoming periodEnsure use of correct/relevant forms for assessments and reporting by the teamEnsure fluent chain of information/data transfer from field to Information Management Unit (IMU)Ensure timely processing of information/data by IMU and conduct coaching for teams on the analysis of the processed dataContinuous/fast verification of data quality collected and received from field staff and processed by IMUEstablish a participatory process to inform/develop relevant response strategies for conflict mitigation and enhanced social cohesion.Undertake (if security situation allows) field visits to the centres to provide technical guidance and supervision to the team and to monitor the progress and quality of the different project activities.
Ensure timely and quality internal and external referral of most vulnerable cases.Monitoring & evaluation:
Ensure monitoring and verification for the targeting of beneficiaries by M&E team.
Applying a result-based management approach, monitor the project outcomes, in addition to the outputs and activities, including changes at the household and community level achieved through the project.
Ensure quality reporting on achievements through monthly and weekly planning presented against weekly and monthly performance reports containing clear quantitative and qualitative information related to the activities.Deliver monthly timely, complete and qualitative a comprehensive project reporting (PAT project appraisal tool)Prepare ad hoc progress reporting for the donor and official required interim and final project reports.Holds final responsibility for all support documents (means of verification) and general project documentsDelivers regular communication products on the project to be used by the INTERSOS communication department in different outlets
Coordination and representation:
Conduct regular meetings with the donor representatives and facilitates field visits by donor missions (when security allows for).Establish and maintain positive and productive relationships with the local community leaders (when relevant and possible).Aligns as per guidelines provided by the HoM and helps to set strategies for INTERSOS in Yemen particularly relevant to protection, refugees and asylum seekers and/or IDPs and conflict affected Yemenis.Where and when possible and relevant, contribute to the coordination between the different project-teams for the projects in the South of Yemen.Proactively participate in protection cluster meetings and other relevant working groups for South Yemen, also relevant inter-sectorial coordination meetings at national level.Ensure systematic information and update sharing with the INTERSOS protection coordinator, program coordinator and HOM.
Proposal Writing and assessment
Carry out assessment in the competence area to have a clear picture of the needs;Contribute to proposal development related to the project he/she is implementing to guarantee the coverage of the project related needs and the continuity of the project activities avoiding gaps between projects.
Required profile and experience
MA in social sciences, law or related field
Minimum 3 years relevant working experience in humanitarian project management with INGO, including direct financial management of project budget and supervision of the implementation of protection programming for refugees and/or IDPsPrior experience working with UNHCR funded projectsDemonstrated experience in staff supervision and remote managementStrong experience with monitoring and accountability tools and systems, including set-up and management of reporting/complaints mechanisms.Prior experience in working in complex emergency setting, involving displacement and armed conflict.Strong experience in working with communities.
Strong team leading skillsExcellent analytical skills, observation and analysis capacityAble to ensure quick quality delivery in stressful environmentVery strong interpersonal skills: strong communication and diplomatic skillsPractical and problem-solverExcellent ability to establish inter-personal relations and good negotiation skillsGood knowledge of MS Office (Word, Excel, Outlook) and other relevant softwareAbility to deal with stress and demanding working environmentReadiness to commit and adhere to the values, mission and vision of INTERSOS
Excellent written and spoken EnglishArabic would be asset (read and write)
Strong team spirit, comfortable in a multi-cultural environmentStrategic vision and planningTeamworkAbility to work and adapt in different environmentsVery strong interpersonal skills: strong communication and diplomatic skillsPractical and problem-solver
How to apply:
HOW TO APPLY:
For further information and to apply, follow the linkbelow:
In case you encounter difficulties applying through INTERSOS platform, you can also apply by sending your CVand motivation letter(both in PDFversion) via email to email@example.com, with subject line: **SR-35-1168 Project Manager Protection** .
Please also mention the name, position and contact details of at least two references, including the line manager during your last job. Family members are to be excluded.
Only short-listed candidates will be contacted for the first interview.