UNRWA – Budget Officer (مسؤول الميزانية) 27 views


Budget Officer (مسؤول الميزانية)

UNRWA – UN Relief and Works Agency for Palestine Refugees

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Contract

This is a RLG-16 contract.
This kind of contract is known as Relocation Grant.

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Details

Org. Setting and Reporting- Supervisor:
The incumbent of this post reports to Deputy Head Field Finance Office.
– Supervisees:
The incumbent directly supervises Assistant Budget Officer A14 who in turn supervises the
remaining staff in Budget, composed of professional and support staff (as applicable).

Responsibilities 1. Oversees Budget operation in the Field assigned for Programme Budget and External
Grants to ensure conformity with the Agency’s instructions and allocated funds by performing
the following related duties:
-Supervises the review and checking of budget estimates and subsequent adjustments;
-Manages the reporting and monitoring of budget data to ensure implementation of
procedures related to control of budget, and monitoring of expenditure;
-Prepares forecasts, evaluation reports and consolidates related estimates;
-Certifies availability of funds and issues sub-allotment advices on Imprest Funds.
2. Plans, leads, monitors and evaluates the work of the staff assigned; provides technical
guidance and ensures that the staff are sufficiently trained to perform their functions;
supervises or conducts training sessions as required.
3. As part of the Field Finance management team, contributes to the development of the
annual work plan, guidelines, monitoring and evaluation tools as well as revision and
improvement of relevant processes and systems, Field specific manuals, instructions and
operational procedures in line with the general ones issued by headquarters.
4. Oversees the budget preparation process and coordinates with expending officers and
related staff on required corrective actions; circulates Headquarters budget instructions and
ensures timely submissions of budget estimates.
5. Reviews on monthly/quarterly basis the budget and expenditure data, reports and followsup on significant variances; adjusts and controls budget reserves and participates in the
quarterly budget reviews.
6. Validates and ensures proper Work Breakdown Structure/Element (WBS/WBE) are
adhered to in the following and similar transactions under his/her authorization, and monitors
correct monetary values are reflected in related: Hard Commitments (HCs) and Soft
Commitments (SCs), Purchase Requests (PRs), Purchase Orders (POs), and Payroll monthly
runs; analyzes and raises the obligation documents; reconciles/analyzes on monthly basis the
obligation status reports with budget and expenditure reports; analyses budget reports to
explain variances and makes relevant recommendations on operational and administrative
matters as necessary.
7. Monitors, maintains, and reports on External Grants in coordination with the Field Projects
Office and advises Divisions Heads on the status of external grants; compiles and verifies
budget statistics and other related financial information as required; drafts correspondence and
prepares reports and statements related to his/her functions.
8. Advises Head Field Finance Office /Deputy Head Field Finance Office on budget matters
including preparation of Annual/Biennium budget and takes corrective action; Acts as Deputy
Head Field Finance Office in their short term absence and as requested by HFFO.
9. Verifies, enters, and retrieves budgetary data in the finance system; produces and
distributes on monthly basis budget and expenditure computer reports to Field’s divisions and
offices.
10. Performs other duties as may be assigned by the supervisor.

Competencies UN Core Values of Integrity, Professionalism and Respect for Diversity, and Core Competencies of Communication, Working with People and Drive for Results apply by default
i.Deciding and Initiating Action
ii.Leading and Supervising
iii.Applying Technical Expertise
iv.Analyzing
v.Planning and Organizin

Education A first university degree from an accredited educational institution in accountancy, finance,
business administration or related field, including course work in advanced accountancy and
financial management systems.
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Work Experience At least six years’ experience in finance or accounting office of a large governmental,
international or commercial organization in a computerized environment with a financial
management information system, of which three years should be at supervisory level.
Experience and professional knowledge in the usage of computer applications such as Excel
and Access is required
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Languages Excellent command of spoken and written English and Arabic.
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Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice * Conditions of service:
Contract Status:
– Fixed term Appointment for 3 years; including 1 year of probation period, with the possibility of further extension, subject to the availability of funds, satisfactory performance and continuing need.
Monthly basic salary: 902.70 USD
SPOA : 25% of basic salary
Grade: 16

Other benefits include:
– Provident Fund contribution (15.4% of basic salary paid by the Agency).
– Dependency allowances (if applicable).
– 30 days of annual leave in addition to maternity, paternity and sick leaves.
– Senior professional officer allowance (SPOA): 25 %

Candidates who are invited to a written test should submit their academic qualifications, employment certificates and other required documents, either before the date of the test, or on the day of the test. Failure to do so may entail disqualification from the recruitment process.
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Candidates should also submit a statement of non-employment (3 copies) given that governmental, or joint sector employees cannot be appointed to UNRWA posts even if they have leave without pay permit.
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Candidates who succeed in the recruitment process and receive an offer of appointment to the respective post must submit a notification issued by GAPAR to the effect that they have reported to GAPAR and have filled the required forms for obtaining approval of competent government authorities. They should also submit the following:

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– Statement of non-conviction (3 copies). ¿¿¿¿¿ ¿¿¿ ¿¿¿¿¿ ¿¿¿ 3
– Copy of personal ID. ¿¿¿¿ ¿¿ ¿¿¿¿¿¿

* Equivalency:
Equivalency may apply for this post.
NB: Work experience alone or formal qualifications with no relevant work experience are not considered an acceptable combination.

* General information
1. This vacancy notice is open to internal and external candidates. As an Area post, only candidates who reside in Syria at the time of applications are eligible to apply. The Agency does not assume responsibilities nor support the issuance of work permits for those who has no legal documents to live in Syria;

2. Preference will be given to registered Palestine refugees and candidates assisting the Agency to meet its commitment to gender parity. UNRWA welcomes applications from qualified candidates with disabilities;

3. UNRWA is committed to achieving gender parity at all levels of staffing under the current UN-wide gender agenda and strongly encourages applications from qualified women;

4. A roster may be created from the selection exercise, and successful candidates may become eligible for appointment to the same post or a similar post;

5. Only applications that have been fully completed in UNRWA’s online e-recruitment system inspira will be considered and no late applications will be accepted. The PHP should be completed with full relevant work experience under the experience tabs as per the requirements in the Job Opening. All acquired university degrees must also be stated, if applicable. Applicants applying to positions for Grades 12 to 20 must submit a cover letter/motivational statement in order to be considered. Additionally, providing incorrect or misleading information on an application will result in the immediate disqualification of a candidate;

6. For UNRWA internal staff, they are required to specify and include their current UNRWA grade level. To do so applicants should select under “Category” RLG, scroll down to see all categories, then select their local grade.

7. Advertisements published only in English will only accept applications in English, and Arabic submissions will not be considered.

8. The Agency may disqualify applicants whose name appears on the UN Sanctions List or a UN database of staff separated for reason of misconduct or of staff who separated whilst misconduct processes were pending.

9. UNRWA shares investigation and misconduct information with other UN Agencies, and past and prospective employers, about staff members who have been separated for misconduct, or who have separated whilst an investigation and/or disciplinary process for misconduct is underway; and such persons may be prohibited from employment with the United Nations.

10. The Agency will immediately disqualify applicants who are ineligible for any reason in accordance with the Agency regulatory framework.

11. UNRWA is funded almost entirely by voluntary contributions from UN member states, regional bodies, business foundations and individual contributions. The mission of UNRWA is to help Palestine refugees achieve their full potential in human development under the difficult circumstances in which they live;

12. Please ensure that the e-mail address and mobile phone number that you have written in your Personal History Form are accurate and active. Your status in relation to the vacancy will be communicated to you only via the email listed on your Personal History Form;

13. UNRWA welcomes applications from qualified candidates with disabilities;

14. Qualified female candidates are strongly encouraged to apply;

15. For more information please visit the website, http//: inspira.un.org.

United Nations Considerations Staff members are subject to the authority of the Commissioner-General of UNRWA and to assignment by him or her.

UNRWA is committed to achieving gender parity at all levels of staffing under the current UN-wide gender agenda and strongly encourages applications from qualified applicants from under-represented groups.

At UNRWA, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. UNRWA is committed to creating a diverse and inclusive environment of mutual respect. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

UNRWA Considerations
UNRWA staff are expected to uphold the highest standards of efficiency, competence, neutrality, impartiality and integrity. This includes respect for and commitment to human rights, diversity and non-violent means of dealing with all kinds of conflict. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. Candidates will not be considered for employment with UNRWA if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. The Agency may disqualify applicants who have separated for reason of misconduct, who left a UN Agency while misconduct processes were pending, or who appear on the UN Sanctions List.
UNRWA is a non-smoking work environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

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