United States of America: Program Coordinator-Coverage Coordination and GH-TAMS Support (GS 12 Equivalent)
|Closing Date : 2019-11-19
Duty Station : Aleppo, Syria
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Organization: US Agency for International Development
Country: United States of America
Closing date: 19 Nov 2019
To manage increasingly complex mission health programs, the Global Health Bureau (GH), through the Office of Country Support (OCS), is expanding its ability to provide services to fill critical staffing gaps through the $70 million USD Technical Assistance and Mission Support (GH-TAMS) project. Along with other critical OCS mission support instruments, including the Management Bureau s Firehouse mechanism (12 interim personal services contractors (PSCs)) and 4 rovers (2 PSCs, 2 FSOs), the GH-TAMS project will provide missions with ready access to high quality, external technical expertise to manage, assess, design and support health programs, contributing to the achievement of mission health goals and U.S. Government (USG) health goals/objectives. To accomplish this, the Office of Country Support/GH will solicit the services of a Program Coordinator.
The Program Coordinator is responsible for supporting the work of the Field Coordination Unit, which would manage the GH-TAMS contract, and coordinate the placement of the Firehouse PSCs and the 4 rovers at prioritized missions around the world. The position will ensure that the strongest possible long-term coverage is provided and that the GH-TAMS project is effectively managed.
Responsibilities related to the Program Coordinator position will include coordinating with missions and Country Teams on filling short- and long-term coverage gaps, and managing the support from the GH-TAMS contract. The GH-TAMS work should include tracking buy-in and expenditures by missions and by the source of funds. The Program Coordinator needs excellent organizational, financial and interpersonal skills. The Coordinator will be closely working with the Senior Field Coordinator.
The Program Coordinator is responsible for supporting the work of the Field Coordination Unit, which manages the GH-TAMS contract, and coordinate the placement of the Firehouse PSCs and the 4 rovers at prioritized missions around the world. The position will ensure that the strongest possible long-term coverage is provided, and that the GH-TAMS project is effectively managed by USAID.
Responsibilities related to the Program Coordinator position will include coordinating with missions and Country Teams on filling short- and long-term coverage gaps and coordinating the support from the GH-TAMS contract. The GH-TAMS work should include tracking buy-in and expenditures by missions and by the source of funds. The Program Coordinator needs excellent organizational, financial and interpersonal skills. The Coordinator will be supervised by the Senior Field Coordinator.
Essential Duties and Responsibilities:
Responsible for contributing to the overall coordination of short- and long-term support and planning; technical oversight; implementation; and monitoring and evaluation of GH-TAMS project activities.Provides guidance and expertise, including assisting with the preparation and/or review of strategies and program plans to address policy and implementation issues. Provides guidance on health-related strategies. Drafts documents to secure funding for GH-TAMS, and oversees the relationships between missions, project staff and GH, as well as providing key technical/programmatic assistance in the implementation of activities.Serves as an expert in health project management and as a key advisor to the Senior Field Coordinator.Ensures Global Health and mission priorities for health areas are met.Providing technical updates, briefers and other documents that describe GH-TAMS activities and progress; preparing portfolio reviews and reports; reviewing contractor documents such as annual reports and operational plans; and preparing responses to Q&As and other requests for information.Assists countries in developing their capacity to plan short- and long-term coverage activities. Closely coordinates and collaborates with missions to ensure effective support from the GH-TAMS project. Helps to align and integrate activities with missions to facilitate synergies and effective management of the health portfolio.Coordinates consultants to address health needs at missions. Serves as a point of contact for matters related to coverage and technical requests.Provides advice to ensure that country programs are consistent with current practice, international standards and recommendations. Provides guidance on new program initiatives, drafts program documents to secure funding and implement activities, and manages the relationships between GH-TAMS project staff and USAID missions; provides oversight to ensure that activities achieve the expected results, are linked to and enhance attainment of strategic objectives, are aligned with USAID priorities, and are implemented within the framework of the USG foreign assistance policies.Contributes public health expertise and participates in working groups to ensure effective coordination and implementation of the GH TAMS activities. Participates in relevant GH and GH-TAMS project meetings, providing guidance and advising on projects and coverage support approaches.Advocates for programs and for funding required for achieving the desired outcomes within the GH health results framework.Ensures that GH-TAMS contributes to relevant USG plans and goals. Maintains responsibility for supporting health activities, other technical offices, the Agency and the USG in developing strategic and technical plans. Communicates to GH TAMs all of the program reporting requirements and requests from USAID/Washington, missions, and others, as needed.Provides technical and programmatic support, including developing and delivering presentations, and producing reference materials and speeches, as necessary, on GH-TAMS s health program for informational, advocacy and coordination purposes as needed.Supports the Contracting Officer s Representative /Agreement Officer s Representative with the management of a diverse portfolio supporting evidence-based, high-impact, cost-effective interventions for the improvement of health in countries where USAID operates.Provides regular input to support staff regarding performance and ensuring productivity.
Critical operational principles:
Flexibility Responsiveness in the face of changes in time periods, SOWs, areas of focus, staffing, and interactions with USAID mission and GH staff.Timely Responses USAID staff carry heavy workloads and can operate efficiently only if they receive timely and substantive responses to requests.Efficiency Ensures Value for money by monitoring the proper and efficient expenditure of all funds, and impeccable financial tracking.Technical competence Demonstrates technical expertise and experience as needed. Quality products Quality assurance is critical in reaching various health and development targets. Meeting or exceeding technical, programmatic and leadership standards of deliverables.
Strategic Planning and Program Design
The GH-TAMS Program Coordinator shall provide support to various stages of the planning and design process for project activities, as requested by the client. Design tasks may require analysis of previous assessments and evaluations. or strategic documents for internal planning purposes. Strategic planning and program design activities shall include, but not be limited to, the design, development, and/or refinement of the following:Design documents for obligating instruments, including scopes of work and other documents for the development and preparation of solicitations; Sector or program results frameworks; Implementation plans, including operational plans and strategies for the implementation of programs; Performance measurements including indicators, baseline and target values, data sources, data collection methods and timelines, data management, data quality assessments, data interpretation and use, and results reporting.
The Program Coordinator provides coverage and coordination support for the administration and management of health programs in USAID Missions and USAID/Washington to fill gaps from temporary absences, staffing gaps, and other surge requests as requested by the client. This support aims to assist Missions in achieving agreed development objectives; developing, implementing and monitoring high-quality programs and activities; meeting Agency design, monitoring and report requirements; and facilitating Washington/Mission alignment of USAID health priorities.
Participate in professional continuing education, skills training and professional meetings to enhance relevant technical skills and career development.
Complete and execute an Individual Learning and Training Plan and Annual Work Plan.
Minimum Qualification Requirements
Minimum of Master s degree and 5 years professional experience or Bachelor s and 7 years or more of relevant experience in social science, public health, public policy, business or related discipline; At least 5 years of professional experience with two or more public health technical disciplines (such as, Maternal & Child Health, Nutrition, HIV/AIDS and Infectious Disease, etc.); job duties/responsibilities generally related to position description requirements.Strong organizational/administrative, analytical and budget skills.Good judgment, excellent interpersonal and teamwork skills, and strong writing skills.US citizenship with the ability to obtain and maintain a secret security clearance is required.
Applications closing date:11/19/2019
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