Transportation Assistant 245 views

Transportation Assistant

  • Added Date: Monday, 16 December 2019
  • Deadline Date: Thursday, 26 December 2019
  • Organization: UN Office Africa
  • Country: Zimbabwe
  • City: Harare
  • Contract Type: Service Contract (SC)
  • Post Level: SB2
  • Under the guidance and supervision of the GFATM Administrative Assistant, the Transportation Assistant provides reliable and safe driving services ensuring high accuracy of work. The Transportation Assistant demonstrates a client-oriented approach, high sense of responsibility, courtesy, tact and the ability to work with people of different national and cultural backgrounds. The Transportation Assistant provides driving services to the operations and programme staff in the Global Fund to Programme Management Unit (PMU), Consultants and Experts and UN staff on mission.

    Ensures provision of reliable and secure driving services by

    • driving office vehicles for the transport of authorized personnel and delivery and collection of mail, documents and other items and
    • meeting official personnel and visitors at the airport, visa and customs formalities arrangement when required;

    Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports;

    Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc;

    Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts.5. Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents;

    • Ability to perform a variety of repetitive and routine tasks and duties 
    • Ability to review data, identify and adjust discrepancies
    • Ability to handle a large volume of work possibly under time constraints
    • Good knowledge of administrative rules and regulations
    • Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service
    • Ability to organize and complete multiple tasks by establishing priorities
    • Demonstrates excellent knowledge of driving rules and regulations and skills in minor vehicle repair;
    • Demonstrates excellent knowledge of protocol;
    • Demonstrates excellent knowledge of security issues;
    • Collects and compiles data with speed and accuracy identifying what is relevant and discarding what is not, records it in an accessible manner and maintains data bases;
    • Thoroughly and methodically collects, verifies and records data; demonstrating attention to detail and identifying and correcting errors on own initiative;
    • Transmits file data; creates and generate queries, reports and documents utilizing databases, spreadsheets, communications and other software packages with speed and accuracy;
    • Interprets data, draws conclusions and/or identifies patterns which support the work of others;
    • Creates, edits and presents information (queries, reports, documents) in visually pleasing, clear and presentable formats such as tables, forms, presentations, briefing notes/books and reports using advanced word processing and presentation functions and basic database and spreadsheet software;
    • Ability to produce accurate and well documented records conforming to the required standard;
    • Organises and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships;
    • Plans, coordinates and organises workload while remaining aware of changing priorities and competing deadlines;
    • Demonstrates ability to quickly shift from one task to another to meet multiple support needs;
    • Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support;
    • Completion of Secondary Education. Valid Driver’s license; 
    • 2 years’ work experience as a driver; safe driving record; knowledge of driving rules and regulations and skills in minor vehicle repair;
    • UN or international organization driving experience an added advantage;
    • Fluency in English language, knowledge of Shona and/or Ndebele languages is required;
    • Basic knowledge and experience in the usage of computers and email desirable; experience in VHF radio communication is an added advantage but not a requirement; ability to work with people of different national and cultural backgrounds. 

    Important applicant information

    All posts in the SC categories are subject to local recruitment.

    Applicant information about UNDP rosters

    Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

    Workforce diversity

    UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

    Scam warning

    The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

    Contract Duration: One renewable

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