Desired start date: 02/12/2019
Duration of the mission: 3 months (extension depending on context)
Location: Erbil

ABOUT THE MISSION

SI has been working in Syria since 2012 and currently has strong coverage for WASH, FSL and NFI programs across North West (NWS) and North East Syria (NES). The NES programs provide an integrated assistance in the WASH, NFI, Shelter and Livelihoods sectors to displaced populations and host communities affected by the conflict. NWS programs are remotely managed and provide WASH and NFI/Winterization support to affected populations. Since 2016, SI has been partnering with a local health partner to develop and strengthen a WASH-and-Health integrated approach, and is currently developing the streamlining of Protection within its existing programs.

The mission is expanding through a major consortium with 4 partners led by SI, which started in October 2018. The LEARN consortium funded by OFDA ( Linking Assistance and Relief in Northeast Syria ) will support equitable and safe access to essential basic services including WASH, Shelter and Health, for the most vulnerable populations affected by conflict and displacement in Northeast Syria.

The Syria mission counts about 340 national staff, more than 60 expatriates, and has a 20 million USD budget forecasted for 2019.

ABOUT THE JOB

SI is looking for a Supply Manager, overseeing its operations in Northeast Syria. This position is currently based in Erbil due to the current volatility of the security context in NES.

SI has been expanding considerably its operations over the past few months in Northeast Syria, with interventions both emergency and rehabilitation-oriented. This has created considerable pressure over the mission’s logistics department and more precisely its supply capacities, leading to strengthen its overall structuration.

Logistics at base level has thus been reinforced with a split between operational logistics (fleet management, stocks and premises) and supply, while at coordination level the Supply Unit’s role & responsibilities have been redefined and further supported with the creation of a Supply Coordinator role.

Working in close collaboration with the Operational Logistician, the Supply Manager is line-managed by the Field Coordinator.

MAIN ACTIVITIES:

• Train and support the Supply department in DEZ base with close collaboration with the Supply Coordinator, Field Coordinator and Operational Logistician.
• Supervise procurement and ensure the respect of Solidarités International and Donors’ procedures
• Receive, approve and process requests for quotes and internal order forms
• Supervise the preparation of purchasing documents and draft the contracts
• Market assessments and price lists are gathered. Select suppliers and negotiate prices, deadlines and delivery methods in coordination with the Supply Coordinator
• Ensure quality & quantity of goods delivered are checked before being accepted
• Ensure that procurement documentation is complete and archived in keeping with Solidarités International procedures
• Key focal person that liaise between supply team and program teams
• Key focal person that liaise the Supply Unit with the base Supply team
• Regularly update the procurement plans with the PM and send to the Supply Coordinator & Field Coordinator
• Ensure that IOF and Contract follow ups are up to date shared with Supply Coordinator and Field Coordinator every month.
• Ensures the quality of purchase files at his/her level before sending to Coordination or Supply Unit for validation.
• Conduct weekly meeting with the supply team and share the updates with the Field Coo and Supply Coordinator.
• In charge of organizing fret movement
• In charge of the management of the transportation contracts and use
• In charge of liaising with the logistic team, more specifically the stock team, to organize entry of stocks and exit of stock linked to transportation.

SPECIFIC STAKES AND CHALLENGES:

• Very limited context visibility, rendering operational planning and security management particularly challenging
• Remote management context
• Complex overall structure ranging across 3 contexts (NES, Erbil and Amman) with heavy communication channels.

PRIORITIES FOR THE 2/3 FIRST MONTHS :

• Handle of huge volume of ad hoc procurement requests in a timely manner and with high quality.
• Determine the quality and existence of the market post crisis.
• Determine the impact of the crisis on access (authorization, clearance)
• Train and supervise national staffs and review their performance.

YOUR PROFILE

Education:

• Post-graduate degree in humanitarian and/or development studies, social sciences, political sciences or similar field

Experience:

• Previous experience as a Supply Manager
• Previous experience with SI highly desirable
• Previous experience in challenging, insecure areas is a must
• Previous experience in the Middle East is highly appreciated
• Previous experience in managing emergency supply is an advantage

Soft skills:

• Excellent communication skills in both written and verbal English
• Good computer skills (Excel, Word, Google Earth)
• Excellent organizational skills and management
• A good listener with very well developed diplomatic skills
• Flexible and resourceful

Languages:

• English : fluent with excellent writing capacities
• Arabic/Kurdish: fluent will be a strong asset

SI WILL OFFER YOU

A salaried position: starting from 1980 euros gross per month (including 10% annual leave allowance paid monthly) and a monthly per diem of 700 USD a month. Please note that salary is not negotiable with SI.

Vacation: During the assignment, a system of alternation between work and time off is implemented at the rate of on 7 working days every three months. For a one-year assignment, the expatriate will have a 7 working days break at 3/6 and 9 month (with 850 USD allocated by SI).

To these break periods, it is necessary to add the granting of 1 additional rest day per month worked (i.e. 12 days in addition for a 1-year contract)

Social and medical cover: Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.

For further information about Solidarités International, please consult our website: http://www.solidarites.org/en/

[LIVING CONDITIONS : ]

Accommodation will be in SI guesthouses, which are spacious and very comfortable.

In Erbil, security situation is stable (no curfew), with possibilities to socialize due to the presence of other INGOS and places to socialize (bars, restaurants, etc).