Switzerland: Legal Assistant
|Closing Date : 2019-12-10
Duty Station : Basle, Switzerland
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Application : Apply for the job
Organization: International Organization for Migration
Closing date: 10 Dec 2019
Position Title : Legal Assistant
Duty Station : Geneva, Switzerland
Classification : General Service Staff, Grade G5
Type of Appointment : Fixed term, One year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 10 December 2019
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
The Office of Legal Affairs (LEG) provides advice and input to the Director General (DG) on all legal issues facing the Organization, and their related policy implications. LEG ensures that the functioning of the Organization is within its mandate and in accordance with international law. LEG provides legal support on all activities of the Organization, thereby contributing to the achievement of all aspects of the IOM strategy. Within LEG, LEGHR ( Human Resources Legal Issues ) is responsible for all human resources-related legal issues.
Under the overall supervision of the Legal Counsel and direct supervision of the Head, LEGHR Division, and in close coordination with the Senior Legal Assistant and other staff members working in LEG, the successful candidate will provide administrative support services and assistance to the Legal Counsel, Senior Legal Officers and other staff members working in LEG Headquarters.
Core Functions / Responsibilities
Assist in drafting, editing, proofreading and finalizing official note verbals, instructions, correspondence, legal and other documents for signature and approval.Receive all incoming requests and queries to LEGHR from IOM colleagues and external parties, including checking LEGHR inbox and receiving telephone calls, and refer to the relevant Legal Officer or handle by him/herself as appropriate.Assist in maintaining the electronic and hard copy files and records of the Office. In particular, assist in improving and maintaining the existing filing system, for all cases reviewed by the Office, including formal complaints and cases in the misconduct tracking system, and ensure that these remain confidential.Support LEGHR with the processing of complaints and submissions, within the specified deadlines, for the internal justice mechanisms and the ILOAT.Conduct basic research using available resources and compile relevant background materials for further research, meetings, training etc., and prepare relevant files.Assist in maintaining LEG s intranet page, as well as in uploading and publishing relevant Instructions, Bulletins, Manuals and agreements.Assist with the organization of the following: meetings, workshops and seminars, including the preparation/compilation of documents and briefing files as well as collecting documentation from various sources.Assist in providing other general administrative support to other staff members of LEG in Headquarters, including preparation and follow-up actions related to meetings and travel (travel authorizations, flight and hotel reservations, travel claims), monitoring departmental timekeeping records, organizing conference calls, participating in meetings and preparing minutes.Assist the Senior Legal Assistant with administrative matters (e.g. payment requests, recruitment of consultants, temporary staff and/or interns, etc.) as needed in LEG.Perform such other duties as may be assigned.
Required Qualifications and Experience
University degree in Law, Business Administration, Political or Social Science or a related field from an accredited academic institution with three years of relevant experience; or,Completed High school / Secondary school education with five years of relevant experience.
Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php)
Demonstrated experience in paralegal and/or administrative support in a legal department of an intergovernmental organization or a law firm would be a strong advantage;Proven experience of dealing with deadlines and confidential information;Experience in research and the preparation of legal documents is desirable; and,Experience dealing with high-level counterparts and diplomatic missions would be an advantage.
Proficiency in electronic research of documents and legal materials;Advanced knowledge of computer programmes (e.g. MS Office applications such as Word, Excel, SharePoint, etc.) and filing systems;Editing skills in English, French and/or Spanish would be an advantage; and,English-to-French or English-to-Spanish translation skills would be an advantage.
IOM s official languages are English, French and Spanish. For this position, fluency in English and working knowledge of French or Spanish is required (oral and written), with working knowledge of the other an advantage.
Values– all IOM staff members must abide by and demonstrate these three values:
Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies behavioural indicators level 1
Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.Accountability: takes ownership for achieving the Organization s priorities and assumes responsibility for own action and delegated work.Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
IOM s competency framework can be found at this link:
Competencies will be assessed during a competency-based interview.
Internals of the Organization will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.
Please be advised that this is a local position and as such only qualified Swiss nationals or candidates residing in Switzerland or neighbouring France will be considered.
The appointment is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 10 December 2019 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
From 20.11.2019 to 10.12.2019
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
Requisition: VN 2019/505 (GS) – Legal Assistant (G5) – Geneva, Switzerland (56243200) Released
Posting: Posting NC56243201 (56243201) Released