COOPI is looking for a Project Manager AICS in Sudan
COOPI has been present in Sudan since 2004 providing humanitarian assistance to the affected population in North Darfur that for a long time has been the scene of armed clashes and particularly hit by periods of severe natural disasters.
Recently COOPI expanded the area of intervention to East of Sudan responding to floods and eefugees from Tigray emergencies. Following the civil war in nearby Ethiopian region of Tigray, thousands of people fled through the border in search of protection. This made COOPI in front line to provide life saving assistance in the sector of WaSH. This crisis moved from Ethiopia a large number of refugees, 60.000 (UNHCR estimation) with a perspective of a medium-long emergency response intervention in Kassala and Gedaref State. Currently COOPI is implementing the country project portfolio through three Area PMUs: El Fasher (West), Kassala and Gedaref (East) and Khartoum. To allow the management of these activities and to ensure access to basic services for the hosting population and refugees, different interventions are going to be carried out, in the field of water-hygiene and food security and camp management.
Purpose of the role
The Project Manager is responsible for the implementation of the related project planning, control and quality management technics required to implement the same project (LF, chronogram, deadlines, indicators and results).
- Coordinate and directly supervise the project, guaranteeing its correct implementation in conformity with contractual obligations and donors’ procedures, and in line with the COOPI’s procedures and management standards;
- Ensure the comply of COOPI values and standards to achieve quality and accountability in the implementation of the assigned project;
- Develop Project start up plans in consultation with Project staff, line management and local partners;
- Following project initiation, develop regular (monthly) implementation plans and reports.
- Use established project financial management and monitoring systems according to COOPI policies and procedures;
- Authorise all necessary Project expenditure within COOPI “Limits of Authority” table and ensure that Project expenses are kept to a minimum consistent with sound administrative and financial practices;
- Ensure that Project suppliers and locally salaried staff are paid promptly and adequately through liaison with Country Office finance staff;
- Check monthly Project financial report for accuracy and appropriateness;
- Regularly discuss with Finance Manager concerning financial reporting issues, errors, trends, payment delays and related matters;
- Review expenditure projections to ensure that expenditure stays within budget;
- Coordinate with the Logistics department to ensure that all assets purchased by or provided to the Project staff are regularly recorded in an asset register and monitor the correct use of the assigned assets to project staff.
- Coordinate the procurement process with the Logistician in Khartoum as needed and ensure all logistics needs are delivered in a timely manner;
- Manage all procurement processes in accordance with COOPI policies and procedures, in a transparent, accountable, efficient and cost effective manner;
- Ensure that all procurements are tracked and recorded appropriately to guarantee accountability to the donor;
- Oversee collecting quotations for all supplies;
- Ensure anti corruption focus in procedures and trainings;
- Establish filing systems/archives according to COOPI standards in all offices;
- Initiate and maintain necessary leases, licenses and contracts with relevant authorities and suppliers.
- Is responsible for the local project staff management and training, for the area of competence, in close cooperation with the relative functions at Country Coordination level;
- Coordinate the expatriate staff, monitor their activities, and participate to the staff evaluation, together with the Head of Mission.
Monitoring and Reporting
- Coordinate with the MEAL team regarding the assigned monitoring and reporting tasks ensuring that the project staff will provide timely monitoring data report according to COOPI procedures and standards;
- Is responsible for the preparation of projects’ reports and all monitoring documents requested by the coordination;
- Assist line management to meet all required reporting deadlines both narrative and financial promptly.
Education / Experience
- University degree in the relevant subject (post graduate degree is a plus).
- Over 4 years of relevant work experience in humanitarian organization in a field position managing emergency programs;
- Proved competence in project management including planning, monitoring, coordination, and information management;
- Experience in working with the donor of the project and Country Humanitarian Funds;
- Experience in multisectorial projects focusing in the sector of WASH, Shelter, NFIs and other complementary sectors;
- Expertise in cash voucher assistance and community driven approaches is an advantage;
- Good knowledge of humanitarian standard and background (ex. CORE, Sphere standard);
- Understand of international standards in humanitarian protection and accountability;
- Good report writing skills;
- English mandatory (excellent level written and spoken);
- Knowledge of Italian is an advantage;
- Advanced IT skills: Microsoft Office, database, spreadsheet and graphics presentations;
- Previous experience in the Region and Sudan is an asset.
- Proactive aptitude in terms of planning and coordination with different bodies, institutions and Reference Points;
- Target oriented and problem-solving aptitude;
- Good leadership skills, aimed at managing and motivating a team;
- Positive ability to bear stressful and complicated situations;
- Diplomatic and confidentiality skills.
We reserve the right to close the vacancy prior to the application closing date, once a sufficient number of applications have been received.